Electronic-filing adds to Sollami Covello's promise of modernized services
TRENTON- Paula Sollami Covello, the Mercer County Clerk, today launched the electronic-filing system for the Clerk's Office and held an informational seminar for all interested businesses at the Mercer County Community College Conference Center in West Windsor.
E-filing allows subscribers, such as banks, law firms, mortgage lenders and title companies, to communicate with the Mercer County Clerk's Office via the Internet, sending, receiving and tracking their records. Partnered with ACS Servicing Company and Sunrise Systems for the software, the Clerk's Office adopted the system to better serve Mercer County businesses.
"E-filing adds to the overall climate of convenience the Clerk's Office constantly works toward, "said Sollami Covello. "Gone is the enormity of paper filing. A company can now simply subscribe and send their records instantly from the comfort of their office."
The implementation of an entirely paperless electronic-filing system involves several stages. Level I, continuing like the former system with documents sent through the mail, adds a corresponding electronic coversheet from the subscriber and permits the Clerk's staff to test and update the new system. Under Level II, the e-filing system becomes entirely paperless with requests, records and rejections sent between computer portals. Level II is not expected until the Clerk's Office and Sunrise Systems test the efficiency of Level I. The groundwork of Level I will always be an option for new businesses.
The preliminary steps of electronic-filing system offer independence for Mercer County businesses with no new costs; the only expense to subscribers is the original fees per page. Ultimately, the new electronic-filing system will replace the time-consuming and postage-accumulating method of land mail. Interested business can apply through the Clerk's Office.
The Garden State is a national leader in electronic-filing. In October 2003, Monmouth County Clerk M. Claire French started the first e-filing system in the State. Mercer joins ten other New Jersey counties with electronic-filing systems in place. The Division of Archives and Records Management and the Property Records Industry Association established the guidelines for New Jersey's electronic-filing system and the counties work together to develop the best business solutions.
"Filing electronically is the next initiative in my mission to improve and modernize the services of the Clerk's Office," said Sollami Covello. "I am proud to introduce e-filing to Mercer County because it offers more efficient communication for larger businesses. We will also continue to accept requests through the mail for our more traditional businesses."
For more information on e-filing, please visit the Mercer County Clerk's Office at 209 South Broad St in Trenton or the Clerk's website at http://nj.gov/counties/mercer/officials/clerk/.