The Clerk to the Board's long-range goal is to maintain proficiency for efficiency and cost savings. The expertise of the Clerk and the operation of his/her department adds to County Government's ability to function in a highly professional manner. The Clerk's goal is to review and update various functions of the department. Such functions include working with counsels to update the Administrative Code and draft ordinances for due to code changes; keeping abreast the County Charter Law, Sunshine Law, Local Finance and State Laws in order that the Board's function is in complete accord. The Clerk to the Board's office is also responsible for keeping a permanent and continuous record of operation.
The Clerk to the Board serves as Public Relations Officer for the County in the handling of the public and administration. The Clerk acts as a liaison between the Freeholders and the public. All facets of County Government are affected by the operations of this Office. The Clerk strives for savings in all phases of operations, as is evidenced by the codification of resolutions and ordinances and the use of computers for increased speed and efficiency.
To further assist the Freeholder Board conduct their meetings and other duties, the Clerk to the Board is responsible for the preparation of meeting materials, including communications, checking and drafting resolutions and ordinances, preparing minutes of meetings for Board's approval, arranging for all public hearings, and copying and distributing of said transcripts. The Clerk is also responsible for maintaining a permanent record of minutes and binding of resolutions and ordinances.
In regards to the County Administration, the Clerk is the official custodian of the County Seal and official documents. All official documents are signed by the County Executive and attested to by the Clerk to the Board. The Clerk reviews all documents submitted.
The office of Clerk to the Board of Chosen Freeholders is located in Room 217 Mercer County's McDade Administration Building at 640 South Broad Street in Trenton, NJ. The office hours are 8:30 am to 4:30 pm each weekday. Anyone wishing to be scheduled on the Agenda for a Freeholder Meeting may do so by writing to the Clerk by 12:00 noon on Wednesday prior to the following week's agenda meeting. If necessary, any special and/or emergency request may be made by phone either to the Clerk's office at (609) 989-6584 or directly to the Chairman of the Board. The Clerk's office can also provide copies of minutes, resolutions and ordinances, which can be purchased.