text only siteskip to main contentskip to main navigation
 
State of New Jersey, Civil Service Commission
Governor Chris Christie • Lt.Governor Kim Guadagno
 
 
ADVERSE IMPACT

Action or policy which may appear to be neutral when applied equally to all employees but has the effect of disproportionately excluding one or more members of a protected class.

 

AFFECTIONAL OR SEXUAL ORIENTATION

Male or female heterosexuality, homosexuality or bisexuality by inclination, practice, identity or expression, having a history thereof or being perceived presumed or identified by others as having such an orientation.

 

AFFIRMATIVE ACTION

Any measure undertaken by the State beyond simple termination of a discriminatory practice, to correct or compensate for past or present discrimination or to prevent discrimination from recurring in the future.

 

AFFIRMATIVE ACTION OFFICER (AAO)

The Career Service title designated for the individual responsible for the planning, implementation, development, and supervision of the department Equal Employment Opportunity/ Affirmative Action Program; ensuring compliance with EEO/AA state and federal law.

 

ALTERNATIVE SELECTION PROCEDURE

Refers to any test, procedure or selection device other than ones currently being used by an employer. As a part of any validation study, employers are required to consider any alternative tests or procedures which have less adverse impact while still achieving legitimate business purpose of selecting qualified personnel.

 

AMERICANS WITH DISABILITIES ACT (ADA)

A federal law which states that "no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from participation in, be denied benefits of or be subjected to discrimination in programs or activities sponsored by a public entity."

 

ANNOUNCEMENTS A listing of positions in which there are employment vacancies or a provisional serving which are subject to Civil Service testing procedures.

 

APPEALS An action by which an affected party challenges the decision or determination of an Appointing Authority or the Civil Service Commission in matters involving the interpretation and/or application of provisions of NJSA Title 11A or NJAC Title 4A .
APPLICANT

An individual who has completed and submitted an application for a position.

 

APPOINTING AUTHORITY (AA)

Any State government department or local Merit System jurisdiction or autonomous agency persons having power of appointment and removal.

 

APPOINTMENT

The offer, acceptance and commencement of employment.

 

APPOINTMENT WAIVER

Permission granted to an Appointing Authority by the Chair/CEO, for valid reasons, not to make a regular appointment from a certified list.

 

ASSESSMENT CENTER

A testing process used to measure candidates knowledge and ability to perform skills required for a particular job that cannot be evaluated through other testing procedures.

 

ATTORNEY GENERAL (AG)

Attorney General, a cabinet member and head of the Department of Law and Public Safety.

 

AVAILABILITY

The representation of minorities and women among those qualified or readily available for employment for each EEO category of the state's workforce. It is the yardstick against which the actual utilization of minorities and women in the state workforce is measured.

 

BARGAINING UNIT

A collection of titles represented by a majority representative (union).

 

BASE SALARY

An employee's rate of pay based on published salary schedules.

 

BILINGUAL COMMUNICATIONS ASSESSMENT TEST (BICAT)

An oral and/or written examination that tests the communicative skills in a language other than English usually after the written examination for the base title is administered and a list is certified. All incumbents going into a bilingual title must be tested in the second language in order to hold a bilingual title.

 

BILINGUAL POSITION/TITLE

Positions/titles utilizing another language in> addition to English, in order to perform the duties of the position/title

 

BONA FIDE OCCUPATIONAL QUALIFICATION (BFOQ)

The designation given to any position which is limited to a particular race, gender or national origin, where such factors are determined essential to successful job performance and the normal operation of the Appointing Authority.

 

BUDGETED LEVEL (RTP) (RANGE/TITLE/PERMANENT) The permanently funded level of a state position reflecting its established classification. When a permanent position is vacated it automatically returns to its Budgeted Level.

 

BURDEN OF PROOF

Requirement in a legal proceeding that one party to an issue shows that the weight of evidence is on his/her side.

 

CAMOP

County and Municipal Internal Operating Procedures Manual - a procedural guidebook for processing local government personnel actions.

 

CANDIDATE

An individual whose submitted application for an examination has been reviewed and approved by DOP as having met the minimum requirements specified for a particular open competitive or promotional examination announcement.

 

CAREER SERVICE

Those positions and job titles subject to the provisions of NJSA 11A, New Jersey Statutes and the New Jersey Administrative Code 4A:, Civil Service Commission.

 

CERTIFICATION

A list of names qualified through the examination process presented to an appointing authority for regular, (permanent), appointment from open competitive, promotional, special and regular reemployment lists. >

 

CERTIFICATION DISPOSITION CODE

A code recorded on a certification list signifying the resulting appointment status for each candidate on a certified list, i.e. - appointment, removal, bypass, cancellation, suspension.

 

COMMISSIONER OF PERSONNEL 

Now the Chair/CEO is appointed by the Governor, serves as the Chairperson of the Civil Service Commission and the principal executive officer of the Civil Service Commission (formerly the Department of Personnel). Establishes personnel programs and policies for all Civil Service jurisdictions, (State and Local); renders final administrative decisions on appeals to the Civil Service Commission.

    

CSC - CIVIL SERVICE COMMISSION  Panel which renders final administrative decisions on appeals and other matters referred by the Chair, adopts rules for implementing and interpreting NJSA 11A, New Jersey Statutes.
CIVIL SERVICE COMMISSION - STAFF Employees of the State agency known as the Civil Service Commission.
CLASS CODE

A numerical designation assigned to job titles in State Service based upon evaluation of job responsibilities.

 

CLASSIFICATION OF POSITIONS

A system of identifying and describing the different kinds of work in an organization and then grouping similar positions together under common job titles

 

CLASSIFICATION PLAN A collection of classes or job titles and accompanying job specifications approved for use in state and local government positions.

 

CLASSIFICATION REVIEW

The review/evaluation of the duties of a position

 

CLASSIFICATION SUPPORT SYSTEM, HUMAN RESOURCE INFORMATION SYSTEMS

A mainframe system that officially records current and historical information on State and Local Government titles and performs sophisticated classification analysis.

 

CLEAR, MATERIAL ERROR

A mistake in an administrative agency appeal decision that is directly relevant to the determination of an issue in the appeal.

 

CLERICAL ASSESSMENT PROGRAM (CAP)

Designed to accelerate the open competitive appointment process through the maintenance of an ongoing "pool" of interested applicants for clerical titles.

 

CLERICAL CERTIFICATION REQUEST FORM (CCR) A form submitted by the Appointing Authorities to request a certification from the clerical pool.

 

CLOSING DATE OF EXAMINATION

The date by which an applicant for an examination must meet all of the requirements contained in the examination announcement.

 

COMMON TITLE MEMORANDUM (CTM)

Formal notices of changes of title designation from State use to County and Municipal use (and vice versa).

 

COMPENSATION

Salary and benefits provided to an employee for services rendered.

 

COMPLIANCE

Appointing Authoritiesmeeting and following all procedures and processes in accordance with NJSA 11A and NJAC 4A

 

COMPUTER BASED TRAINING Instruction that is delivered on personal computers via the use of specially designed multi media software. Usually associated with self-paced distance learning programs.

 

CONFIDENTIAL ASSISTANT In State service, this is a type of unclassified employee who serves as an assistant to a State department head, board, principal executive officer or commission. Only one confidential assistant may be appointed per each State department head, board, principal executive officer or commission. In local service, this is a type of unclassified employee who serves as an assistant to a mayor or an unclassified department or division head in a county. Only one confidential assistant may be appointed per each mayor or unclassified county department or division head.
CONSPICUOUS ABSENCE

When a particular racial (or gender) group is nearly (or totally) absent from a job group or grade level in the workforce.

 

CONTINUING EDUCATION UNITS (CEU)

A quantitative measure of successfully completed continuing education, conveyed by an education or training institution for programs that meet the quality criteria or an accrediting professional association. One (1) CEU is equal to ten (10) contact hours of continuing education.

 

COUNSEL FEES

Fees awarded in an appeal by the Merit System Board to compensate the prevailing party's attorney.

 

CROSS EXCEPTION  Cross-exceptions are a reply to the exceptions filed by a party to the appeal concerning the initial decision of an Administrative Law Judge. Cross-exceptions may address issues discussed in the exceptions and may also express support for the ALJ’s initial decision.

 

CUT OFF SCORE (Passing Score, Critical Score, etc.)

The test score used as an employment requirement wherein those achieving that score or higher are eligible for selection.

 

DAG

Deputy Attorney General

 

DAYS

Calendar days unless specifically identified otherwise.

 

DEMONSTRATION PROJECT

A special program, approved by the Chair, in which guidelines, policies and procedures established under the existing rules of NJAC 4A: can be implemented differently.

 

DEMOTION

In Local Government, this is the reduction in title, or from full-time to part-time. In State Service, a reduction in class code. Action can be the result of a major or minor disciplinary action, layoff action, or an individual's voluntary request.

 

DEPARTMENT

In Local Government Service the largest type of organization unit established by ordinance or resolution within that county or municipality. In State Service, a principal executive department of State government.

 

DESK AUDIT

An analysis of the duties and responsibilities of a position to determine the appropriate title or duty assignment.

 

DISABILITY A physical or mental impairment that substantially limits one or more major life activities.

 

DISABLED VETERAN

Any veteran who is eligible to be compensated for a service-connected disability from war service by the US Veterans Administration or who receives or is entitled to receive equivalent compensation for a service-connected disability which arises out of military or naval service and who has submitted sufficient evidence of the record of disability incurred in the line of duty before the closing date for filing an application for an examination.

 

DISPARATE TREATMENT

The denial to members of a race, sex, ethnic group or other protected class the same employment, promotion, membership or other opportunities as have been available to other employees or applicants.

 

DISPOSITION

The written report of actions taken by the Appointing Authority regarding the status of eligibles on a certification list.

 

DISTANCE LEARNING

The acquisition of knowledge and skills through mediated information and instruction where the learner and the instructor are separated by physical distance, and print, voice, video, and/or data are used to bridge the gap. Examples include video and teleconferencing, CD-ROM and web-based online training, and web virtual classrooms.

 

DIVERSITY

A heterogeneous work environment that values individual employees' differences.

 

DIVISION ON CIVIL RIGHTS

Division on Civil Rights within is under Office of the Attorney General, NJ Department of Law & Public Safety.

 

DONATED SICK LEAVE

A leave program which allows employees to contribute accumulated sick time to coworkers experiencing catastrophic illness when their own time has been exhausted. In local jurisdictions, participation is this program is voluntary and must be approved by CSC prior to offering to employees.

 

eCATS An electronic Cost Accounting and Timesheet System (eCATS) is a new multi-agency web-based timesheet system
EDUCATION AND EXPERIENCE (E & E)

Examination method whereby an applicant's education, experience and/or other qualifications are compared to a scoring standard and assigned a ranking based upon this standard.

 

ELIGIBLE

A person who is qualified for employment or reemployment.

 

ELIGIBLE LIST

A roster compiled or approved by the Civil Service Commission of persons who are qualified for employment or reemployment.

 

ELIGIBILITY DETERMINATIONS

The review and analysis of an applicant's credentials in order to determine whether the applicant meets the qualifications for the position.

 

EMPLOYEE ADVISORY SERVICE (EAS)

Now under the NJ department of the Treasury, a health care service that provides confidential counseling and referrals for State employees. Local governments may contract with this service for their employees.

 

EMPLOYEE RELATIONS GROUP

A category of titles that may or may not be represented by a majority representative (union).

 

EQUAL EMPLOYMENT OPPORTUNITY 

Includes, but is not limited to, the right of all individuals to expect fair and equal treatment by an employer in hiring, promotion, discharge, compensation, and other terms, conditions and privileges of employment.

 

EQUAL EMPLOYMENT OPPORTUNITY AND WORKFORCE DEVELOPMENT PLAN

Also known as an Affirmative Action Plan a document that each NJ State agency is required to prepare which delineates positive action oriented steps that an agency will take if an unlawful imbalance is identified in terms or conditions of employment and to identify trends and propose solutions.

 

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION

The federal enforcement agency responsible for investigating complaints of discrimination under Title VII of the 1964 Civil Rights Act as amended the American with Disabilities Act and the Age Discrimination Employment Act.

 

EQUAL EMPLOYMENT OPPORTUNITY OFFICER

Unclassified service title designated to the individual responsible for coordinating, planning, organizing and ensuring the effectiveness of EEO/AA goals and objectives of a department, agency or commission.

 

EXAM ANNOUNCEMENTS

A listing of positions in which there are employment vacancies or a provisional serving which are subject to Merit System Testing procedures. 

 

EXAMPLES OF WORK (Job Specification)

Typical tasks performed by individuals in a title. The most critical or important duties are listed first, followed by general duties. Statements are descriptive and illustrative and are not meant to be restrictive or inclusive.

 

EXAMINATION MAKEUP

Permission granted for cause that allows a candidate to take a missed examination.

 

EXCEPTIONS The exceptions must specify the findings of fact or conclusions of law which a party to the appeal disagrees with in the initial decision of the Administrative Law Judge. The exceptions must also specify the findings of fact and conclusions of law which the ALJ should have included in the initial decision. Additionally, the exceptions must include reasons for disagreeing with the initial decision. Exceptions shall not include evidence that was not presented at the hearing.
FAIR LABOR STANDARDS ACT (FLSA) Federal legislation which, among other things, requires an employer to pay certain of its employee premium overtime for hours worked in excess of 40 hours in a week. Employees may either be classified as Covered (non-exempt) or Exempt if they meet certain criteria and standards.

 

FAMILIAL STATUS

Being the natural parent of a child, the adoptive parent of a child, the foster parent of a child, having a “parent and child relationship” with a child as defined by state law or having sole or joint legal or physical custody, care, guardianship, or visitation with a child or any person who is pregnant or is in the process of securing legal custody of any individual who has not attained the age of 18 years.

 

FILING DATE FOR EXAMINATION

The last date by which an application for an examination must be received by the Civil Service Commission.

 

FINAL NOTICE OF DISCIPLINARY ACTION (31B)

An official notice which must be served on a permanent employee or an employee serving in their Working Test Period in the classified service, after an internal hearing has been held and major disciplinary action has been taken against them. A notification to employees of their appeal rights to CSC.

 

FINAL NOTICE OF STATUS

A notice from the Civil Service Commission of the final determination of a permanent or probationary employee’s layoff rights, which also includes appeal rights.

 

FINE

A monetary penalty for non-compliance.

 

FREQUENTLY USED STATE TITLES (FUST)

A continuous recruitment program for the most frequently used State titles.

 

GOOD FAITH EFFORT

Ernest effort by an employer to use procedures which are not unfairly discriminatory towards women, minorities or other members of protected classes.

 

GRIEVANCE

An employee complaint regarding any term or condition which is beyond the employee's control and is remediated by management.

 

HEARING

A proceeding before a 3rd party in which evidence is presented and a recommended decision is issued.

 

HOSTILE WORK ENVIRONMENT

A work environment consisting of discriminatory intimidation, ridicule and/or insult to the extent that it interferes with an individual's work performance or creates a direct or indirect offensive work environment.

 

IMMEDIATE FAMILY

An employee's spouse/partner, child, legal ward, grandchild, foster child, father, mother, legal guardian, grandfather, grandmother, brother, sister, father-in-law, mother-in-law, and other relatives residing the employee's household.

 

INDEFINITE SUSPENSION

The separation of a permanent employee for an unspecified period of time when criminal charges are pending.

 

INTERGOVERNMENTAL TRANSFER PROGRAM (ITP)

A voluntary program which provides an opportunity for New Jersey State and local government employees with permanent merit system status to transfer between State and local government jurisdictions while maintaining their permanent status (this program is not open to state employees transferring to other state departments).

 

INTERGOVERNMENTAL TRANSFER AGREEMENT ( ITG -DPF-721)

A document that states the terms and conditions of employment under the Intergovernmental Transfer Program.

 

INTERGOVERNMENTAL TRANSFER APPOINTING AUTHORITY VACANCY REQUEST FORM (DPF-722)

A form used to record information concerning the specifics of a vacancy that will be announced on the Intergovernmental Transfer Program web page.

 

INTERIM APPOINTMENT (IA)

A non-permanent appointment to the same title as a permanent employee who is on leave of absence, indefinite suspension, demoted or removed from position or pending the results of an appeal

 

ITEM ANALYSIS

Statistical analysis used to describe how a particular test question or item functions when used in a particular test. Such an analysis determines the "item validity" of those items as predictors of job success, and the item's difficulty.

 

JOB ANALYSIS

Analysis of a position to determine 1) the specific tasks required to be performed by persons holding the position ("task analysis"), 2) the frequency, importance, etc., of these tasks and 3)the knowledges, skills and abilities that a job incumbent must possess to perform successfully.

 

JOB/CLASS SPECIFICATION (DESCRIPTION) The primary resource document in position classification. It defines and describes representative duties and responsibilities and sets forth the minimum requirements (qualifications) essential to the performance of the work of the title. Serves as a tool for examination development and used in making personnel management decisions in such areas as organizational structure, compensation, performance evaluation, determining training needs, and other areas of personnel administration.

 

JOB PERFORMANCE STANDARDS The standards or criteria by which a State employee’s job performance is evaluated in the context of the Performance Assessment Review (PAR).
JOB RELATEDNESS

Degrees to which selection procedures for a job are related to the requirements of the job. That is, tests and other selection procedures must be based on the determination of the knowledge, skills and abilities required to perform the job.

 

JOB TITLE

A descriptive name that identifies a position or group of positions with similar duties, responsibilities and qualifications.

 

JOINT UNION MANAGEMENT PANEL

 A panel that reviews PAR appeals filed by employees who are represented by a union. The panel consists of an individual selected by the appointing authority (employing agency), one individual selected by the union, and one neutral individual who is selected by both the appointing authority and the union.

KEYED RESPONSE The correct answer to a civil service examination question.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

What one brings to the job in order to carry out the duties and responsibilities effectively. An abbreviation for "knowledges, skills and abilities". Sometimes also KSAPCs, KSAOs, etc. ("PCs' for personal characteristics, "Os" for other characteristics, etc.)

 

LATERAL TITLE CHANGE

The movement of a permanent employee from his or her permanent title to an equivalent (level) title or comparable title in local government within the same organization unit. In State Service titles having the same class code.

 

LAYOFF

The separation or demotion of an employee from his/her permanent title or an employee in his/her Working Test Period for reasons of economy or efficiency or other related reasons but not for disciplinary reasons.

 

LAYOFF - GOOD FAITH APPEAL

A claim that the appointing authority laid off or demoted an employee for reasons other than economy, efficiency or other related reasons.

 

LAYOFF RIGHTS

The lateral, demotional or prior held title's) rights afforded permanent employees as a result of the layoff process within their department or agency.

 

LAYOFF - TITLE RIGHTS APPEAL

A claim that an employee was not given rights to the correct title's) during the processing of a layoff.

 

LETTER OF PARTICIPATION (DPF-724)

A contract or agreement between an appointing authority and the DOP to participate in the Intergovernmental Transfer Program.

 

LIST CANCELLATION

The cancellation of a list/eligibility roster prior to its expiration date, by the Commissioner of DOP in case of fraud, illegality, test invalidity, error by the DOP or for other good cause.

 

LIST/ELIGIBILITY ROSTER

A list of candidates resulting from an examination.

 

LIST EXTENSION

The continuation of a list beyond its original expiration date under certain circumstances as authorized by the Commissioner of DOP; but in no condition may a list have a duration of more than four (4) years.

 

LIST REMOVAL

The removal of names from an eligible list for documented cause. All removals have appeal rights.

 

LIST REVIVAL

The reactivation of an expired list may revived by a court order, by authorization of the CSC Chair or Civil Service Commission decision. This action is used to correct an administrative error, to effect the appointment of an eligible whose working test period was terminated by a layoff, or for other good cause.

 

LOCAL GOVERNMENT MASTER RECORDS (LGMAST)

An automated system maintained by the CSC and used to record local government employee transactions. The system contains current and historical information on local government employees under the Civil Service.

 

LOCAL GOVERNMENT SERVICE

Employment in any political subdivision: county, municipality, or other local entity under Title 11A, New Jersey Statutes.

 

MAJOR DISCIPLINE

Action taken against a permanent employee or an employee in their working test period resulting in suspension or fine or more than 5 days, demotion, or termination; or the accumulation of minor disciplinary actions exceeding 15 days or more in a calendar year; or where an employee receives more than 3 suspensions or fines of five working days or less in a calendar year.

 

MANIFEST IMBALANCE

A manifest imbalance exists when the representation of protected class group members in a specific occupational grouping or grade level in the workforce is substantially below its representation in the appropriate Civilian Labor Force.

 

MEDICAL EXAMINERS PANEL A panel of medical professionals which, upon the request of the Civil Service Commission, reviews appeals of individuals who have been disqualified from employment as a law enforcement officer or a firefighter for medical reasons.
MEDICAL REVIEW PANEL A panel of professionals in psychology which, upon the request of the Civil Service Commission, reviews appeals of individuals who have been disqualified from employment as a law enforcement officer or a firefighter for psychological reasons.
MEDIATION

An informal and confidential process in which a neutral third party assists opposing parties to reach a voluntary and mutually acceptable resolution of a complaint.

 

MERIT SYSTEM JURISDICTION

Any county or municipal government agency that adopted NJSA 11A (also known as civil service).

 

MILITARY LEAVE

An authorized absence from work to participate in military activities. Length of leave is based on the type of military service.

 

MINOR DISCIPLINE

A written reprimand or a suspension or fine of five (5) working days or less. State employees with permanent status or in their Working Test Period may appeal minor discipline to the Civil Service Commission. However, county and other local government employees are precluded from filing appeals.

 

NEW JERSEY LAW AGAINST DISCRIMINATION (NJLAD)

An act to protect all persons of their civil rights, to prevent and eliminate practices of discrimination against persons because of race, creed, color national origin, ancestry, age, sex, marital status, familial status, religion, affectional or sexual orientation, atypical hereditary cellular blood test, genetic information liability, for services in the armed forces of the U.S., or disability, and to create a Division in the Department of Law and Public Safety to effect such prevention and elimination.

 

NJAC 4A: New Jersey Administrative Code regulating the activities relating to employment, tenure and discharge of certain State employees and certain employees of local government political subdivisions under the authority of the Civil Service.

 

NJSA 11A A New Jersey law governing the employment, tenure and discharge of certain State employees and certain employees of political subdivisions; and to establish a Department of Personnel (now Civil Service Commission) as a principal department in the Executive Branch of State government.

 

NON-COMPETITIVE

Permanent titles in the career service for which competitive testing is not required due to the nature of the knowledge, skills, and abilities associated with the job or difficulties associated with recruiting.

 

NON-COMPLIANCE

A violation of the statutes, rules and regulations of the Merit System.

 

NOTICE OF SALARY DISAPPROVAL A notice to an appointing authority (employing agency), or to affected employees or other individuals that one or more employees’ salaries have been disapproved. The notice indicates that payment of salaries has been stopped of any individuals employed in violation of the Civil Service Act.
OFFICE OF EMPLOYEE RELATIONS (OER)

The unit of the Governor's office that negotiates with State unions and represents State agencies in unfair practice charges before the Public Employee Relations Commission.

 

OFFICE OF MANAGEMENT AND BUDGET (OMB)

A unit within the Department of Treasury that authorizes and approves funding for all State positions.

 

OPEN COMPETITIVE EXAMINATION (OC)

A test open to members of the general public, announced on the internet, who meet the prescribed requirements for admission.

 

ORAL EXAMINATION

A structured examination designed to test technical and other competencies through oral communication. May be combined with a written examination.

 

OUTPLACEMENT SERVICES

A service offered by the Office of Intergovernmental Services that assists Civil Service appointing authorities experiencing downsizing by providing assistance to individuals who are at risk of losing jobs due to layoffs or other actions beyond their control.

 

PAR RATEE

The employee being evaluated in the PAR process.

 

PAR RATER

The immediate supervisor of the ratee. The person assigns and/or reviews work.

 

PAR REVIEWER

The Rater's supervisor (or manager) who is responsible for ensuring appropriate administration of the PAR process.

 

PART TIME EMPLOYEE

An employee whose regular hours of work are less than the regular and normal work week for that job title or agency. Employees may be career service, permanent or provisional, or unclassified.

 

PERFORMANCE ASSESSMENT REVIEW (PAR)

A management tool used to define, assess and enhance employee performance, operational outcomes and results. It helps employees understand organizational goals and their roles in achieving those goals and serving the State.

 

PERMANENT EMPLOYEE

An employee in the career service who has received a regular appointment and has successfully completed a Working Test Period.

 

PERSONAL DATA SHEET (DPF-723)

Standardized form used by the Office of Intergovernmental Services to elicit pertinent employment information from employees who may be at risk of being impacted in a layoff action.

 

PERSONNEL MANAGEMENT INFORMATION SYSTEM (PMIS)

A transaction-driven online system created to maintain personnel and position transactions that are generated by State Appointing Authorities. For local government jurisdictions, it houses the local government employee transaction information.

 

PILOT PROGRAM

A formal temporary program, not to exceed one year which allows deviation from the provisions of  N.J. Statute Title 11A.

 

POLICE TRAINING COMMISSION (PTC)

The agency that oversees the development and implementation of quality in-service and recruit training for New Jersey's Law Enforcement community.

 

POSITION

A collection of duties and responsibilities assigned to a job.

 

PRELIMINARY NOTICE OF DISCIPLINARY ACTION (DPF 31A)

An official notice which must be served on a permanent employee or an employee serving in their Working Test Period, in the classified service, against whom major disciplinary action is contemplated which allows the employee to request an internal hearing.

 

PROGRESS REPORT

Provides information as to the successful or unsuccessful progress of an employee during the Working Test Period.

 

PROMOTION

In Local Service, an advancement in title and in State Service, an advancement to a title having a higher class code than the former permanent title.

 

PROMOTIONAL EXAMINATION

A test open only to permanent employees in an organizational unit, who meet the prescribed requirements for admission.

 

PROMULGATION DATE

Effective date after which a list has been fully developed and is ready for certification.

 

PROVISIONAL APPOINTMENT

Employment in the competitive division of the career service pending the appointment of a person from an eligible list.

 

PROVISIONAL APPOINTMENT PENDING OPEN-COMPETITIVE ANNOUNCEMENT (PAOC) Appointment without tenure rights, pending the outcome of an open-competitive examination and certification from an eligible list.

 

PROVISIONAL APPOINTMENT PENDING PROMOTIONAL ANNOUNCEMENT (PAP) Appointment without tenure rights, pending the outcome of an promotional examination and certification from a promotional list.  >

 

PROVISIONAL AUTHORIZATION SYSTEM (PAS)

For state service, a RAPS transaction that provides approval for the appointment of a provisional state employee.

 

PUBLIC EMPLOYEE RELATIONS COMMISSION (PERC)

Hears cases from employees or unions on unfair labor practices in State and local government jurisdictions.

 

REASONABLE ACCOMMODATION

A modification to a job required by the ADA due to the limitations of an otherwise qualified employee or applicant with a disability, unless the employer can demonstrate that the accommodation would impose an undue hardship on the operation.

 

REASSIGNMENT

The in-title movement of an employee to a new job function, shift, location or supervisor within the same organizational unit.

 

RECLASSIFICATION

The change of an individual position from one class title to a different class title in the same division of the career service.

 

REEVALUATION

The study of an existing State job title to determine if there have been changes in duties and responsibilities sufficient to justify an increase or decrease in salary range.

 

REGULAR APPOINTMENT (RA)

The permanent appointment of a person from a certification list, or to a position or title in the non-competitive (not tested) division of the career service.

 

REGULAR REEMPLOYMENT

The reemployment of a permanent employee who has resigned in good standing, retired or voluntarily demoted, and who has requested consideration for reemployment by indicating availability to his or her former appointing authority within a 3 year period of separation, with the exception of law enforcement titles which have no limit on the period of time in which to request reemployment.

 

RELIABILITY

The consistency of a test score when repeated measurements are made.

 

REMOVAL

The termination of a permanent employee from employment for disciplinary reasons.

 

REPRISAL

A threat or retaliatory action against an employee due to an employee's permissible activities or affiliations or an employee's lawful disclosure of information on the violation of any law, rule, government mismanagement or abuse of authority.

 

REQUEST FOR ACTION/NEW HIRE FORM (DPF-67)

A hard copy source document used for entering new hire local government employee transactions.

 

REQUEST FOR PERSONNEL ACTION/INTERIM PROFILE (DPF-66A)

A hard copy source document used for entering all local government employment transactions beyond the initial hire.

 

REQUIREMENTS

The minimum qualifications required for successful performance of the job duties. 

 

RESIDENCY

The applicant's place of domicile at the time of announcement for open competitive examinations and the area to which the announcement is open (municipality, county, State or U.S.).

 

RESIGNATION IN GOOD STANDING

The giving up of one's office or position upon providing the Appointing Authority with 14 days written or verbal notice, unless AA consents to a shorter notice.

 

RESIGNATION NOT IN GOOD STANDING

The giving up of one's office or position without giving the required notice or for disciplinary reasons.

 

REVISED AUTOMATED PLACEMENT SYSTEM (RAPS)

The automated certification processing system for open competitive, promotional, special reemployment and regular reemployment lists.

 

RULE OF THREE

The rule that allows an Appointing Authority to choose from one of the top 3 eligible from an open competitive or promotional list (taking into consideration veterans' preference).

 

SALARY ADJUSTMENT MEMORANDUMS (SAM'S)

Notices of changes to the compensation factors controlling State government titles, i.e.: workweek/year, salary ranges, class of service changes, bargaining unit assignments, and department designation.

 

SALARY RANGE

For State titles, a number represented by the level of compensation assigned to a title based upon the class code and work week. In local government a range of salary paid to a position or title.

 

SELECTION PROCEDURE

An established selection methodology (written, oral, E & E) based upon certain criteria which results in an eligible list.

 

SENIOR EXECUTIVE SERVICE (SES) 

Positions in State service designated by the Merit System Board as having substantial managerial, policy influencing or policy executing responsibilities not included in the career or unclassified service and are excluded from collective bargaining.

 

SENIORITY In most instances, seniority for layoff purposes is the amount of continuous permanent service in State or local government, regardless of title. However, in the case of police and fire titles in both State and local service, seniority for layoff purposes is the amount of continuous permanent service in an employee’s current permanent title and other titles that have (or would have had) lateral or demotional rights to the current permanent title.
SICK DAY (OR SICK LEAVE) A type of paid leave which a civil service employee may use due to personal illness or injury, because of exposure to contagious disease, to care for a sick member of the immediate family, or due to the death of a member of the immediate family.
SICK LEAVE INJURY

A paid leave for a maximum of one (1) year given to a State employee who is disabled due to a work-related injury or illness.

 

SLI COORDINATOR A State employee who ensures that SLI benefits are administered in a manner consistent with SLI rules.
SPECIAL REEMPLOYMENT LIST (SRL)

A list of laid off employees who have rights back to their permanent title when a position becomes available.

 

STATE AGENCY HEAD OR DESIGNEE The chief executive officer of a State agency, or the employee in the agency whom the CEO designates to act on behalf of the CEO.
STATE SERVICE

Employment for the State of New Jersey, in any one of the State departments of the Executive Branch; the Judiciary, or the Legislature.

 

SUBJECT MATTER EXPERT (SME) Person(s) properly qualified to provide or develop legally defensible, valid selection procedures.

 

SUPPLEMENTAL COMPENSATION ON RETIREMENT (SCOR)

For eligible employees, upon separation from employment based on retirement from a pension system administered by the State of New Jersey, payment of one-half daily rate of pay for earned and unused accumulated sick leave at the effective date of retirement.

 

SUSPENSION

Temporary separation from permanent employment for disciplinary reasons.

 

TASK STATEMENT

An action or sequence of actions that contribute significantly to the completion of a specific work objective. A task may be primarily physical, such as operating a piece of machinery; or primarily mental, such as analyzing data; or primarily interpersonal, such as consulting with another person.

 

TECHNOLOGY ASSISTED LEARNING

The acquisition of knowledge and skills through technology mediated instruction. Usually associated with distance delivery systems via television, communications, and computer technologies.

 

TELECONFERENCING A communications session between two or more remote locations using television and satellite technology to exchange voice, text, images and data with live transmission and display. Often used for education and training.

 

TEMPORARY APPOINTMENT (TA)

A non-permanent appointment, not to exceed six (6) months in a 12 month period. However, appointment can be approved for 12 months as a result of a grant. 

 

TEMPORARY DOWNGRADE (RTI) (RANGE/TITLE/PERMANENT) A permanent State budgeted position may be filled at a lower classification. When filled at a lower level the position assumes the classification of the incumbent. Range 98, 99 and 95 positions cannot be R.T.I.'d.

 

TEMPORARY EMPLOYMENT SERVICES (TES)

A designation used to identify the employment of temporary employees in State government (not to exceed 944 hours within a 12 month period)

 

TITLE 40A (New Jersey Statutes Annotated, Municipalities and Counties)

The statute which governs the ways in which local governments must operate.

 

TITLE SCOPE

A defined group of job titles used as a factor in determining eligibility for promotional examinations, and may also include educational, experience, and other specific requirements.

 

TITLE SERIES

Titles involving the same kind of work and ranked according to level of difficulty and responsibility.

 

TRAINEE TITLES

Titles which provide entry level employment. After successful completion of this period, incumbents are automatically appointed to the entry level base title without the need for testing. This applies to all titles designated by the term "trainee" and to other titles where the specification designates the application of the trainee rule, for example, Correction Officer Recruit.

 

TRAINING

Preplanned instruction with specific outcomes designed to develop or improve employee performance through the acquisition or enhancement of knowledge, skills, and attitudes.

 

TRANSFER

The movement, in State service, of a permanent employee between organizational units within the same governmental jurisdiction; in local the movement of a permanent employee from one department to another.

 

UNCLASSIFIED SERVICE

Positions and job titles outside of the Senior Executive Service, not subject to the tenure provisions of Title 11A, New Jersey Statutes, (not permanent), unless otherwise specified.

 

UNFAIR PRACTICE

Any action of an employer or union which would interfere with, restrain, or coerce employees from exercising their guaranteed collective bargaining rights.

 

UNIT SCOPE

A defined part of a governmental agency used as a factor in determining eligibility for promotional examinations.

 

UNLAWFUL EMPLOYMENT DISCRIMINATION

Employment practice or procedure which treats an employee less favorably based upon a person's race, creed, color, national origin, ancestry, age, sex, marital status, familial status, religion, affectional or sexual orientation, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the U.S. or disability.

 

VACANCY ANNOUNCEMENT REQUEST FORM (VARF)

A document that is completed by an Appointing Authority to request open competitive examination announcements.

 

VALIDATION

The process of investigation or research by which the validity of a particular type of test or selection device is determined.

 

VALIDITY

The extent to which a test (or other selection device or measuring instrument) measures what it is supposed to measure. In the case of occupational testing, validity is the extent to which the test measures the knowledge, skills, and abilities required to perform the job.

 

VARIANT TITLE

A title or group of titles substantially the same as the base title, but may be different in one well-defined phase of their duties and requirements, for example the subject matter of specialized training.

 

VARIANT TITLE MEMORANDUMS (VTM)

Notices of changes to the factors controlling State government variant titles, i.e., workweek/year, salary ranges, class of service changes, bargaining unit assignments, and department coding.

 

VETERAN

An honorably discharged soldier, sailor, marine or nurse who served in any military or naval services of the U.S. during specified times of conflict.

 

VETERANS PREFERENCE

Preferential treatment on examination lists for those veterans who meet the established criteria under State law and who have presented sufficient evidence of their record of service on or before the closing date for filing an application for an examination.

 

VIDEO CONFERENCING

A highly interactive communications session between two or more remote locations using communications and computer technology to exchange voice, text, images and data with live transmission and display. Often used for training to expand a course offering to multiple sites while reducing travel time.

 

WEB BASED TRAINING DELIVERY

Instruction that is delivered via a Web browser through the Internet or an organization's Intranet. Delivery alternatives include self-paced on-line courses, computer conferencing, and web virtual classrooms.

 

WORKING TEST PERIOD (WTP)

The working test period is part of the examination process designed to permit an appointing authority to determine whether an employee can satisfactorily perform the duties of the title.

 

WORK UNIT

A group of employees whose activities are closely related and whose conditions of work are governed by a single element of managerial activity

 

WORKWEEK 

The designation assigned to a title to reflect the number of hours worked in a normal week and the title's status under the "Fair Labor Standards Act" (FLSA).

 

WORKWEEKS (35,3E, 40, 4E, NE, NL & N4) The designation assigned to a State title to reflect the number of hours worked in a normal week and the title's status under the "Fair Labor Standards Act"(FLSA)

 

109 FORM

Input document used by CSC for all state and local government titles containing fields that define and describe components of the title. Used whenever changes are made to a job specification.

 

 
 
OPRA - Open Public Records Act NJ Home Logo
Department: CSC Home  |  Job Seekers  |  Current Employees  |  Appointing Authorities and Employers  |  About Us
Statewide: NJHome  |  Services A to Z  |  Departments/Agencies  |  FAQs
 
Copyright © State of New Jersey, 1996 - 2011