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Contract Policy and Information Manual (CPIM)


The Contract Policy and Information Manual (CPIM) contains two types of documents - policy and policy guidelines. Policies communicate Department policy and procedures regarding the contract process. Once issued, policies are in effect until rescinded or revised.  Policy guidelines are supporting documents that will facilitate implementation of policy.

Download the entire CONTRACT POLICY AND INFORMATION MANUAL.

To download individual sections, click on the links below.

TABLE OF CONTENTS 
INTRODUCTION

DCF.P1.00 CONTRACT NEGOTIATIONS AND REVISIONS
DCF.P1.01 Documents and Conditions Required for Processing, Executing and Documenting a DCF Third Party Contract (Issued: August 31, 2007)
DCF.01.02 Timely Execution, Renewal Conditions and Sanctions for Contracts (Issued:  August 21, 2007)
DCF.P1.03 Charitable Registration and Investigation Act (Issued:  August 31, 2007)
DCF.P1.04 Request for Proposals (Revised:  January 12, 2010)
DCF.P1.05 Concurrent Contract Term and Provider Agency Fiscal Year (Issued:  August 31, 2007)
DCF.P1.06 Standardized Board Resolution Form (Issued:  August 31, 2007)
DCF.P1.07 Funding Authorization for Social Service Contracts (Revised: July 1, 2011)
DCF.P1.08 Request for Proposals (RFP) Appeal Procedures (Issued: August 1, 2008)
DCF.P1.09 The Acquisition, Affiliation, Consolidation or Merger of a Provider Agency (Issued:  August 31, 2007)
DCF.P1.10 Contract Modification (Issued:  August 31, 2007)
DCF.P1.11 Significant Events (Issued:  August 31, 2007)
DCF.P1.12 Clusters (Revised: January 1, 2014)
DCF.P1.13 Emergency Social Services Procurement for the Safety of Children and Families (Issued: January 1, 2013)
DCF.P1.50

Two-Year Contracting (Revised:  September 1, 2012)

DCF.P2.00 CONTRACT STANDARD LANGUAGE
DCF.P2.01

Standard Language Document For Social Service and Training Contracts (Revised:  June 6, 2014)

DCF.P3.00 PROGRAMMATIC INFORMATION
DCF.P3.03 Cultural Competence in Contracts (Revised:  January 1, 2013)
DCF.P3.52 Annex A - Standard Language Title XX Purchase of Service Contract (Issued:  August 31, 2007 - NOTE: Policy under revision - 6/16/10)

DCF.P4.00 FISCAL STANDARDS AND INFORMATION
DCF.P4.03 Lobbying (Revised:  August 1, 2008)
DCF.P4.05 Equipment (Issued:  August 31, 2007)
DCF.P4.10 Advance Payments (Issued:  August 31, 2007)
DCF.P4.16 Restrictions on the Use of Federal Funds to Influence the Awarding of Contracts or Subcontracts (Federal Lobbying) (Issued:  August 31, 2007)

DCF.P5.00 ELIGIBILITY INFORMATION
DCF.P5.01 Client Eligibility - Minimal Department Standards (Issued August 31, 2007)
DCF.P5.45 Client Eligibility - Division of Youth and Family Services (Issued August 31, 2007)

DCF.P6.00 DONOR AGREEMENTS/MATCHING FUNDS
DCF.P6.01 Match Requirements for Social Services Block Grant Service Contracts (Issued:  August 31, 2007)

DCF.P7.00 CONTRACT CLOSEOUT AND AUDIT INFORMATION
DCF.P7.01 Contract Closeout (Revised:  July 1, 2008)
DCF.P7.05 Pre-Award Survey (Issued: August 31, 2007)
DCF.P7.06 Audit Requirements (Issued: August 31, 2007)

DCF.P8.00 GENERAL MANAGEMENT STANDARDS AND INFORMATION
DCF.P8.01

Access to Records and Facilities; Retention of Contract Records; Confidentiality (Revised: January 1, 2012)

DCF.P8.02 Business Registration (Issued:  June 10, 2014)
DCF.P8.05 Conflict of Interest (Revised:  July 1, 2008)
DCF.P8.10 Nondiscrimination/Americans with Disabilities Act (Issued August 31, 2007)
DCF.P8.13 Copyrights (Issued:  August 31, 2007)
DCF.P8.14  Minimum Standards for Insurance (Issued:  August 31, 2007)

 
DCF.P9.00 MONITORING
DCF.P9.02 Department and Provider Agency Monitoring of Level of Service Delivery (Issued:  August 31, 2007)
DCF.P9.05 Contract Default (Issued:  August 31, 2007)

DCF.P-Misc.00 MISCELLANEOUS POLICY
DCF.P-Misc.03 Provider Agency Chief Executive Officer and Contract Program Director (Issued:  August 31, 2007)
DCF.P-Misc.04 Persons Delivering Contract Services (Issued:  August 31, 2007, Effective:  July 1, 1988)
DCF.P-Misc.06 Child Abuse or Neglect (Issued:  August 31, 2007)
DCF.P-Misc.07 Financial Transactions with Clients, Patients and Residents (Issued:  August 31, 2007)

DCF.PG.00 POLICY GUIDELINES
DCF.PG97-1 Department Equitable Interest in Contract Purchased Equipment (Issued August 31, 2007)
DCF.PG00-1 Auditors Access to Client Records (Issued:  August 31, 2007)
DCF.PG05-1 Cognizant Contracting (Issued August 31, 2007)
DCF.PG07-1 Applicability of the Federal Davis-Bacon Act and the New Jersey Prevailing Wage Act (Issued August 31, 2007)
DCF.PG07-2 Debarments, Suspensions, and Disqualifications Pursuant to Executive Order #34 - 1976 (Issued:  August 31, 2007)

GLOSSARY

APPENDICES
Appendix 1 Executive Order No. 34
Appendix 2 Executive Order No. 189
Appendix 3 Guidelines for Executive Order 189
Appendix 4 Requirements of SLEPA Contracts
Appendix 5

Staff Attendance at Conferences or Other Events Sponsored by Provider Agencies

 

 

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Contract Reimbursement Manual


Download the entire CONTRACT REIMBURSEMENT MANUAL

To download individual sections, click on the links below.

Table of Contents

Section 1

Introduction
1.0  Fundamental Principles
1.1  Introduction to the Manual
1.2  Reimbursement Objectives
1.3  How the Manual is Organized

Section 2

Management Systems
2.1  Introduction
2.2  Internal Control
2/3  Procurement Standards
2.4  Audit 

Section 3

Types of Contracts
3.1  Introduction
3.2  Non-Cost Related Contracts
3.3  Cost-Related Contracts
3.4  Table - Summary of Contract Types

Section 4

Principles for Determining Costs
4.1  Introduction
4.2  Basic Considerations
4.3  Cost Objectives
4.4  Table - Indirect Cost Distribution Bases
4.5  Selected Items of Cost
4.6  Allowable Items of Cost
4.7  Unallowable Items of Cost
4.8  Cost Accounting Standards - Consistency

Section 5

Standard Contract Fiscal Annexes
5.1  Introduction
5.2  Non-Cost-Related Contracts - Annex B-2
5.3  Cost-Related Contracts - Annex B and
       Annex B-2

Section 6

Expenditure Reporting
6.1  Introduction
6.2  Interim Expenditure Reports
6.3  Fiscal Year-End Report
6.4  Final Expenditure Report
6.5  Table - Illustration of Reporting Frequency
6.6  Instructions for Completing the Contract
       Expenditure Reports

Section 7

Medical Rate Review Process for Residential Treatment Centers Participating in the Medicaid Program
7.1  Introduction
7.2  Guidelines

Glossary

 











































































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