Immediate Environmental Concern
Potable Well Template Letters
Whenever potable well testing has been conducted at a private property during
the remediation of a contaminated site, the person responsible for conducting
the remediation must ensure the property owner, any occupants (i.e., tenants)
and the local health officer are notified of the results in writing. (The term
"person responsible for conducting the remediation" is defined as any person who
is required to remediate by order or regulation, the owner or operator of certain
industrial establishments and/or regulated underground storage tanks, any person
who discharges or is any way responsible for the discharge of a hazardous substance,
or any other person/investigator who is remediating a site, and applies to any entity,
including but not limited to a private or public corporation, company, estate, etc.) A
Licensed Site Remediation Professional (LSRP) or other authorized party may send the
letters on behalf of the person responsible for conducting the remediation.
The New Jersey Department of Environmental Protection (NJDEP) has developed the
following template letters that persons responsible for conducting remediations
can use to request access to properties to conduct potable well sampling and notify
property owners, occupants and health officers of the potable well sampling results.
The first of the five property access template letters is a typical introductory letter
to let the property owner know that the person responsible for conducting the remediation
is interested in sampling his or her well. The remaining property access template letters
address possible scenarios one may encounter when trying to gain access to properties to
conduct potable well testing.
The first of the two potable well sampling results template letters addresses testing
of a potable well that is not already being treated to remove site-related contamination,
and the second addresses testing of a potable well where a Point-of-Entry Treatment (POET)
system has been installed to remove site-related contamination.
These template letters are intended to provide basic outlines for the most common potable
well testing scenarios and may need to be modified to address specific situations. For example,
if an irrigation well was tested instead of a potable well, you should replace "potable well"
with "irrigation well" in the text of the sampling results letter.
It is important to note that use of these template letters is optional. If
you choose to use your own cover letters and/or tables, the information must be
expressed in terms that are understandable to the layperson. The cover letter should
clearly summarize the sampling results for the property owner/occupant and discuss the
next steps. If contamination is detected, the information conveyed to the property
owner/occupant must not minimize the urgency to address the potable well contamination
and should accurately describe the source of the contamination.
If you have any questions about reporting potable well sampling results to property
owners/occupants, please contact NJDEP's Office of Community Relations at (800) 253-5647.