7.0 Data Transmission

All physical media sent to the Department must be in an PC-compatible format. Data from HazSite, the Lotus-compatible spreadsheet format (.WK1), .DBF, or .TXT files can be transmitted by either of the following methods:

1. On 3.5" 1.44 IBM formatted diskettes, or
2. Uploaded to the SRP bulletin board system (BBS).
   [Note: The DEP Bulletin Board System is no longer available.]

If using Method 1, the diskette option, the user should transmit the diskette to the Department representative for that site (e.g., site manager or case manager), along with the other documents submitted as part of the required deliverables. A memo indicating the facts of the electronic data submittal must accompany the official hard copy submission. The memo should specify exactly what data are being submitted. The diskette should be labeled on its exterior as "Analytical Results" and should also include the following information from the Dataset file on the diskette:

• Directory
• Description
• SRP ID
• Submittal Date

NOTE: The diskette containing the analytical sample results must be separate from any diskette containing GIS-compatible maps submitted pursuant to N.J.A.C. 7:26E-4.8(c)12 (Ecological Evaluations maps) and N.J.A.C. 7:26E-6.2(a)17iii (Classification Exception Areas maps).

If using Method 2, the bulletin board option, a memo indicating the facts of the electronic data submittal must accompany the official hard copy submission, and must indicate to the site/case manager where the information is located (i.e., file name, date of BBS transmission, etc.). The memo should specify exactly what data are being submitted. The submission should be labeled as "Analytical Results" and also include the same information from the Dataset file as listed above.

For further information about access to the BBS, refer to the section "Steps For Using the NJDEP Bulletin Board System (BBS)" at the end of this manual, or refer to the SRP internet Home Page BBS Help Information.

If the data files being submitted do not fit on a single diskette, it is required that the files be "zipped" (compressed) into a single zip file that fits onto a single diskette (the individual files should not be zipped and submitted as separate zip files). If the single file, zipped data still exceed a single diskette, the zip utility must span diskettes.

The SRP Home Page has information about Zip or Data Compression Utilities. After accessing the SRP Home Page, click on the "Regulations and Guidance" topic, "Electronic Data Submittal/Hazsite" subtopic. Press the Help button and refer to the guidance on Zip Utilities.

Alternate Format of the Entire Guidance Document

• Adobe Acrobat [pdf 678 Kb]

Help for Using Files

NOTES:

Any references to the DEP computer bulletin board system (DEP BBS) are now historical references. The DEP BBS is no longer online.