Frequently Asked Questions for Parents
Topics (Click on the topic below to go directly to related Q&A):
Tier 1 and Tier 2
- What are the definitions of a Tier 1 and a Tier 2 student?
- My child is applying to a Choice district for kindergarten. Will he/she be considered a Tier 1 or Tier 2 applicant?
- Are charter school students considered Tier 1 or 2? What is the application process for students who are enrolled in charter schools?
Student Application Process
- Can my student apply to a Choice district that is outside the county in which I live?
- Can my student apply to more than one Choice district?
- If my child applies to a Choice district this fall and is accepted, when will he or she actually begin school in that district?
- Where can I find a Student Application for Enrollment in a Choice district?
- What is the purpose of the Notice of Intent to Participate form, and who should fill it out?
- Is the student's Notice of Intent to Enroll in the Choice district binding, and do students/families have to make a commitment to attend the Choice district for a year?
- Can a Choice program use criteria for enrollment that is based on student performance, including test scores or grade point average?
- How does the lottery work?
- Under what circumstances are students given preference in the application process?
- How does sibling preference work?
- Can my resident district limit the number of students who can participate in the Choice program?
- What must a district provide through the Parent Information Center?
Resident District Notification from Non-Public School Students
- Must students who attend a non-public school notify their resident district if they apply to or are accepted into a Choice district?
Accepting Late Applications
- • Is my resident district obligated to provide transportation for my child if our Choice district is within 20 miles of our residence?
New Choice Districts
- Will new Choice districts be added to the program and when?
- How do I find out about the programs and policies of Choice districts?
Choice and Student Athletes
- Can Choice districts encourage student athletes to apply to their programs?
- What are the policies for student varsity athletes who transfer from their resident schools to Choice schools?
Choice Policies and Law
- Under what circumstances can a Choice district reject applicants?
- Can my child be rejected if he/she has an IEP? What process must a district follow?
Student Enrollment Procedures for Choice Students in Districts with Limited Grade Spans
- If a Choice student completes the terminal grade in a Choice district with a limited grade span, can the Choice student automatically enroll in the receiving district school or a regional high school to which the Choice district's resident students are sent?
- My child was a tuition student in a district that just recently became a Choice district. How does this affect my child?
Funding for Choice Students
Enrollment of Students Who Move from a Choice District
- We live in a Choice district, and my child is enrolled in our public school. If we move to another district, can my child stay in our old resident Choice district? What are the processes we must go through?
- What happens the following year—does my child become a Choice student?
- If my child is a Choice student and we move to a new resident district, how does this affect my child?
TIER 1 AND TIER 2
A: A Tier 1 student must be enrolled in a NJ public school in his or her resident school district for the entire year immediately preceding enrollment in a Choice district. A student who attends public school in his/her resident school district but moves during the school year and attends public school in his/her new district of residence for the remainder of the school year satisfies the one-year requirement for Tier 1. Charter school students are considered Tier 1. If applying for kindergarten, a student must be attending his or her resident district's public and free preschool, or if that district does not offer public and free preschool, the student must have a sibling currently attending the Choice district.
Choice districts must first fill their available seats with Tier 1 students. If the number of Tier 1 applicants exceeds the number of Choice seats available, the Choice district must hold a lottery to randomly select students.
Tier 2 students include NJ residents who have not attended their resident public school for the entire year immediately prior to enrollment in the desired Choice district and do not otherwise meet the requirements for Tier 1.
Choice districts are not obligated to accept Tier 2 students. If a Choice district accepts Tier 2 applicants, they may do so only after all of the qualified Tier 1 applicants have been accepted. If the number of Tier 2 applicants exceeds the number of Choice seats available, the Choice district must hold a lottery to select students. Parents should contact their desired Choice district to find out if it accepts Tier 2 applications. Information on districts' Choice policies, programs offered, and number of seats available are posted on the Department of Education website: http://www.state.nj.us/education/choice/districts/
A: There are 2 categories of students that will be considered Tier 1 when applying to a Choice program for kindergarten:
- The student attended public and free preschool in his/her resident district for a full year immediately preceding enrollment in a Choice district.
- The student has a sibling currently attending the choice district.
A: Charter school students are considered Tier 1 in terms of their Choice district application status. Follow the regular application process.
STUDENT APPLICATION PROCESS
A: Yes, students may apply to a Choice district outside of their county of residence. County lines are irrelevant to the student application process.
A: Yes, students may apply to more than one Choice district. There is no limit on the number of Choice districts to which they apply. However, if accepted to more than one Choice district, a student may submit a Notice of Intent to Enroll to only one Choice district. Students cannot commit to more than one Choice district.
A: For applications submitted by December 1, 2014, students will begin in the Choice District in the 2015-2016 school year. It is important to note the steps and timelines for this process to ensure that your child is eligible and applies in time. The timelines and steps for applying to the program can be found here.
Q: Where can I find a Student Application for Enrollment in a Choice district?
A: Each Choice district prepares and provides its own Student Application. Contact the individual district to which you wish to apply to obtain an application. Choice district contact information can be found here.
A: By law, a resident district must be informed if a student intends to participate in the Choice program. If your student is currently registered with his/her resident district, you must complete the Notice of Intent to Participate form, submit it to your resident district by December 1, and get a signed receipt that acknowledges you submitted the form. If your student is not registered in his/her resident district, it is not necessary to submit the Notice of Intent to Participate form.
A: If your student has received a Notice of Conditional Acceptance and you decide to enroll the student in the Choice district, you must complete the Notice of Intent to Enroll form and return it to the Choice district by January 6, 2015. You can submit a Notice of Intent to Enroll to only one Choice district. You cannot commit to more than one Choice district.
Although we discourage Choice program applicants from changing their minds after they have returned the Notice of Intent to Enroll, there is no penalty for students who later decide not to participate in a Choice program or leave the Choice district after acceptance. There is also no restriction on students enrolling in their resident district at any time. We hope and encourage Choice students to uphold their commitment and remain in their Choice district for at least one year.
A: A Choice program cannot discriminate in admission policies on the basis of intellectual aptitude, athletic ability, English language proficiency, status as a handicapped person, or any basis prohibited by State or federal law. However, if a Choice district limits admission to a special Choice program with a particular area of concentration, it may evaluate prospective students using enrollment criteria as long as such criteria does not discriminate between Choice and Resident students, is proven to be justifiable for the specific program, and has been approved by the Department of Education.
A: When a Choice district receives more applications than there are spaces available, the Choice district must hold a public lottery to determine which students may participate in the Choice program. The following processes are required:
- Before conducting the lottery, the Choice district may give preference to siblings of students already enrolled in and attending school in the Choice district; these students do not need to be entered into the lottery.
- The Choice district must assign a number to each student participating in the lottery and notify the parent or guardian of the lottery process, the date and time it will be held, and what number has been assigned to the applicant.
- The Choice district must develop a waiting list for those students not selected for admission in the lottery and must let the families know the students' numbers on the waiting list.
- The Choice district must inform students of conditional acceptance or rejection by the determined deadline.
- If a student application is rejected, the Choice district must include a reason for the rejection.
Q: Under what circumstances are students given preference in the application process?
A: Inquire with the Choice district to find out what application preferences are given. Choice districts may establish polices granting preference to: 1). students with siblings enrolled in the Choice district; 2). Choice students who have completed the terminal grade of the sending district (i.e., students who attend a choice district with grades that terminate before 12th grade and with a natural progression to another choice district); or 3). resident students of the Choice district who move out of the district during the school year and want to remain in the Choice district the following year.
Students granted preference may be put ahead of Tier 1 applicants and need not be entered into a lottery with Tier 1 applicants. However, if there are more 'preference' students than open seats, there may be a lottery of preference students.
A: Inquire with the Choice district to find out what application preferences are given. Choice districts may grant preference to an applicant if a sibling is already enrolled in their Choice program, provided the applicant will enroll in a choice-approved grade/program and he/she meets any program-specific criteria AND THE DISTRICT HAS SEATS AVAILABLE IN THE DESIRED GRADES. A Choice district may also grant sibling preference for siblings applying to the Choice program in the same year, in accordance with board policy, such that if one sibling applicant is admitted to the Choice program, his/her sibling will also be admitted, provided a Choice seat is available in that grade and he/she meets any program-specific criteria. If Choice districts develop a board policy granting sibling preference to new sibling applicants, they must devise a lottery that is fair and equitable and does not give increased chances for selection to those with siblings.
A: There are currently no districts that have been granted Commissioner approval to limit the number of students that can apply to or enroll in the Choice program.
A: All Choice districts must establish and maintain a Parent Information Center that disseminates information about the Choice program and helps parents in submitting student applications for enrollment. The district must also post information on its Choice program on the district's website, including their application, the timeline and application policies.
RESIDENT DISTRICT NOTIFICATION FROM NON-PUBLIC SCHOOL STUDENTS
A: All students who attend public schools in the state must be registered with their resident district, so non-public school students intending to enroll in a Choice district should register with their resident district by 1/16/2015. If the student receives a Notice of Conditional Acceptance in the Choice program and sends the Notice of Intent to Enroll to the Choice district, it is the responsibility of the Choice district to send enrollment notification to the student's resident district by 1/16/2015. The Choice district must also send the transportation requests for all of their enrolled students to the resident district.
ACCEPTING LATE APPLICATIONS
A: Late applications: Some choice districts may accept late applications after December 1, 2014 but no later than January 16, 2015. Within this time period, late applicants may be added to the district's waitlist (if one exists) and may be accepted if seats become available, provided that the district does not exceed its approved enrollment maximum. Parents must contact the choice district to inquire about whether it accepts late applications. Visit the map with all of the Choice districts to locate contact information, and then contact the Choice districts directly to inquire.
Exceptions to Late Application Policy:
- Districts with an enrollment preference policy allowing resident students who move after the application deadline to apply late. This enrollment preference policy should be clearly posted on the district's website, and the district needs to be contacted to find out if it has available choice seats.
- Students who receive a waiver of the application deadline. A waiver may be applied for if a student needs an immediate transfer and can demonstrate "good cause." A student who receives a waiver will be given priority over any existing waitlisted students. Request a waiver form by emailing firstname.lastname@example.org Visit the choice website FAQs to learn more: http://www.state.nj.us/education/choice/parents/faq.htm
A: Transportation of Choice students is not guaranteed. If the cost of transportation will exceed $884, the parent/guardian may be given the option to pay the additional amount or to receive the $884 as aid in lieu of transportation. By August 1, 2015, parents/guardians should receive notification of their transportation options from the resident district. Ask your Choice district about the likelihood of your child receiving transportation from your resident district. For more information, read Choice School Transportation Procedures.
NEW CHOICE DISTRICTS
A: Information on new Choice districts, new programs offered and number of seats available will be posted on the Department of Education website in the fall of the year prior to Choice student enrollment.
A: Information on the programs offered, the policies, and number of seats available are posted on the Department of Education website.
CHOICE AND STUDENT ATHLETES
A: No, Choice districts cannot recruit or encourage student enrollment based on athletic ability. Similarly, students cannot participate in a Choice program for athletic reasons. The NJSIAA 30-day transfer rule for varsity athletes applies to Choice students as well as to other students attending NJSIAA-member districts. Visit http://njsiaa.org/ to find their Constitution, Rules and Regulations.
A: The transfer policy of the New Jersey State Interscholastic Athletic Association (NJSIAA) (http://www.njsiaa.org/ and click on "Constitution") is beneficial in discouraging the enrollment of students in the Choice program for athletic advantage, which goes against the intent of the Interdistrict Choice Program. The NJSIAA has a student transfer policy that applies to students who transfer from one school to another for reasons other than a change of address. The chart below the NJSIAA transfer policy explains how it is applied to Choice students.
NJSIAA Transfer Policy:
- A student-athlete transferring from one secondary school to another, without a bona fide change of residence by that student's parent or guardian, shall be ineligible to participate for a period of thirty (30) calendar days or one half of the maximum number of games allowed in the sport by NJSIAA rules (the ineligibility period) from the beginning of the regular schedule, whichever is less, in any sport in which the student has previously participated at the varsity level.
- To prevent possible recruitment or transfer for athletic advantage, a Transfer Form must be executed by the two involved schools and filed with the NJSIAA before any interscholastic participation.
- A student who transfers during the second half of a sports season, regardless of whether the transfer was the result of a bona fide change of residence, shall be ineligible to participate in any post-season championship competition at the new school. The Executive Director of the NJSIAA will annually publish the dates that will define the halfway point of each sports season.
- Any student who is subject to the 30-day period of ineligibility may nevertheless participate in interscholastic scrimmages at the discretion of the school.
|Question||NJSIAA Application of Transfer Rule|
||This is considered initial enrollment, not a transfer.|
||This is a transfer and the student is subject to 30 day sit rule, except if the student transfers back to his resident district.|
||The student is "grandfathered in" under the previous determination and no 30 day sit will apply.|
||If the transfer is after the effective date of the new policy (Sept. 1, 2013), then the student is not grandfathered, except if a student transfers back to his resident district.|
||The transfer rule would be applicable.|
||Yes, after 2013-14 school year, any transfer to a resident school or any other NJSIAA member school will be subject to the 30 day sit rule.|
CHOICE POLICIES AND LAW
A: The circumstances warranting rejection of an applicant who meets the eligibility requirements are limited, according to statute:
18A:36B-20 Applications by student to choice district.
A choice district shall not prohibit the enrollment of a student based upon a determination that the additional cost of educating the student would exceed the amount of additional State aid received as a result of the student's enrollment. A choice district may reject the application for enrollment of a student who has been classified as eligible for special education services pursuant to chapter 46 of Title 18A of the New Jersey Statutes if that student's individualized education program could not be implemented in the district, or if the enrollment of that student would require the district to fundamentally alter the nature of its educational program, or would create an undue financial or administrative burden on the district.
A student whose application is rejected by a choice district must be provided with a written reason for the rejection in the Notice of Rejection.
The appeal of a rejection notice may be made by parents to the commissioner, through the Bureau of Controversies and Disputes. To learn more about this appeals process, see the Bureau's FAQs. The code for appeals can be found here: http://www.state.nj.us/education/code/current/title6a/chap3.pdf and http://www.state.nj.us/education/code/current/title6a/chap4.pdf
A. As outlined in the statute above, a Choice district can reject an applicant who has been classified as eligible for special education services if that student's individualized education program could not be implemented in the district, or if the enrollment of that student would require the district to fundamentally alter the nature of its educational program, or would create an undue financial or administrative burden on the district.
A student whose application is rejected by a Choice district must be provided with a reason for the rejection in the letter of notice. The appeal of a rejection notice may be made to the commissioner, through the Bureau of Controversies and Disputes. To learn more about this appeals process, see the Bureau's FAQs. The code for appeals can be found here:
If the student is deemed eligible for special education services after acceptance but prior to the start of the first school year in the Choice district and the district cannot implement the IEP, acceptance into the Choice program can be revoked.
Once the applicant has enrolled in the Choice district, the district is required to keep the student and ensure that the student's needs for special education services are met—just the same as it would for a resident student: once the student has enrolled, and an IEP is developed that cannot be implemented by the Choice district, the district must follow the normal IEP process for out-of-district placement (see N.J.A.C. 6A:14-1, et seq.: 6A:14-2.7 for due process hearings, 6A:14-3.7 for IEP process and 6A:14-4.3 for program options).
STUDENT ENROLLMENT PROCEDURES FOR CHOICE STUDENTS IN DISTRICTS WITH LIMITED GRADE SPANS
Q: If a Choice student completes the terminal grade in a Choice district with a limited grade span, can the Choice student automatically enroll in the receiving district school or a regional high school to which the Choice district's resident students are sent?
A: Any Choice student who reaches the terminal grade level of the Choice school district either (1) returns to the resident district or to the resident district's receiving school if the receiving school has the requisite grade level; or (2) applies to and is accepted into another Choice school district with the requisite grade level. In this second scenario, when a Choice student needs to change school districts because he/she has completed the terminal grade, he/she must reapply to another Choice district with the desired grades. Students in the second scenario will be considered Tier 2.
However, if the Choice district in which the Choice student has completed the terminal grade has a send-receive agreement or a constituent relationship with a school with the requisite grades and the receiving school is in a Choice district, the receiving Choice district may give enrollment preference to the Choice student from their sending district. If the receiving school Choice district decides to give enrollment preference to Choice students from its sending district, it must develop an acceptance policy that is equitable and defensible. A high school district should develop policy adopted by the board regarding Choice student applicants and the preferences allowed.
If the student wants to apply to another Choice district, the STUDENT APPLICATION TIMELINE for the 2015-2016 SCHOOL YEAR and application process should be followed:
- The Choice student must fill out the Choice application for the receiving Choice district.
- The new receiving Choice district must notify the resident district of the student's change in enrollment by January 16, 2015.
- The transportation request information for the student must be sent to the resident district by March 15, 2015.
A: Tuition students of districts recently approved as Choice districts are automatically converted to Choice students with no need to file an application. (Conversion from tuition to Choice can only happen in the Choice district's first year as a Choice district.) However, the Choice district must maintain documentation of the student's changed status and the student must be registered with his/her resident district to be enrolled as a Choice student. If your child is not already registered, please contact your resident district for instructions on how to register and complete the process by Jan. 16, 2015.
FUNDING FOR CHOICE STUDENTS
A: The state pays the Choice district the local portion of its adequacy budget (called the "local fair share") in the form of "Choice aid," on a per pupil basis, for each Choice student. (The resident districts keep the local tax levy collected for students who "Choice out," so this funding stays in the resident district.) In year 2 and beyond, any state aid attributable to Choice students will also be paid to the Choice district. Transportation is provided by the resident/sending district. To find more information about Choice funding, visit the resources area of the website.
ENROLLMENT OF STUDENTS WHO MOVE FROM A CHOICE DISTRICT
We live in a Choice district, and my child is enrolled in our public school. If we move to another district, can my child stay in our old resident Choice district for the remainder of the school year? What are the processes we must go through?
A: In the case where a resident student moves out of a Choice district during the school year, the parents/guardians of the student have the option of keeping the student in the Choice district until the end of the current school year or moving the student to the new resident district. The new resident district then becomes responsible for providing transportation for the student. However, if the resident student moves out of the district in the summer, when the student is not in school, then the Choice district has the option of allowing the student to stay in the Choice district for the upcoming year if there are available seats in the choice-approved grades/programs and the student meets any program-specific criteria. Contact the Choice district to learn about their board policy regarding your move.
A: It may depend on the timing of your move. Resident students who move before the application deadline of Dec. 1, 2014, need to apply for a choice seat in FY2016 just like other choice applicants. However, the district may give them enrollment preference and accept them ahead of other applicants, provided that there are choice seats available in the choice-approved grades/programs and the student meets any program-specific criteria. If the district has already reached its approved choice enrollment maximum, this preference will not apply. This enrollment preference policy should be clearly posted on the district's website, and the district needs to be contacted to find out if it has available choice seats.
Resident students who move after the application deadline of Dec. 1, 2014, maybe accepted as late applicants in FY2016, provided that there are seats available in the choice–approved grades/programs and the students meet any program-specific criteria. If seats are not available, then the district cannot add them as choice students in FY2016. This enrollment preference policy should be clearly posted on the district's website, and the district needs to be contacted to find out if it has available choice seats.
A: A change of resident districts will not affect a Choice student's ability to continue in the Choice program. The new resident district will be responsible for providing transportation. Immediately upon moving, you must register your child in your new resident district and inform the district that your child is in the Choice program and will be requiring transportation from them.