For Resident Districts
- Student Application to Choice Districts
- Late Applications
- Students who move out of a choice district and convert to choice students
- Waiver of the Student Application Deadline
- Other resources:
Notice of Intent to Participate
Resident districts must be informed if a student intends to participate in the choice program. Students who are registered with their resident district must complete the Notice of Intent to Participate form and submit it to their resident district by December 2, 2013. The district should provide a signed receipt that acknowledges receipt of the form. Late forms can be submitted to the resident district if the student is a late applicant. The resident district cannot prevent a student from applying to a choice district if the Notice of Intent form was submitted late.
Confirmation of Enrollment
The information requested on the student application that is submitted to the choice district will indicate whether or not a student is eligible to be considered Tier 1. To confirm Tier 1 eligibility, the choice district must submit the applicant's information to his/her resident district. The resident district will then verify whether or not that student has attended public school in the district for the entire 2013-2014 school year. The choice district must complete a Confirmation of Enrollment spreadsheet for each resident district from which it received student applications, listing each student's name, the school currently attending, and the current grade level.
The spreadsheets must be submitted to the resident districts by December 6.
The resident district will confirm whether or not each student was counted in the 2013 October ASSA and whether or not the student continues to be enrolled in the district. This confirms Tier 1 eligibility.
NOTE: If a student moved during the year but attended the public school of both the old and new resident districts, both districts must be contacted to confirm enrollment during the respective time periods. These students are also considered Tier 1.
The resident district must return completed spreadsheets to each choice district by December 13.
A Tier 1 studentmust be enrolled in a NJ public school in his or her resident school district for the entire year (2013-14) immediately preceding enrollment in a choice district. If applying for kindergarten, the student must be attending his or her resident district's preschool; or if no district preschool exists, he/she must have a sibling currently attending the choice district to be considered Tier 1.
Tier 2 studentsinclude NJ residents who have not attended their resident school for the entire year immediately prior to enrollment in the choice district and do not otherwise meet the requirements for Tier 1. This includes students who have been attending public school outside their districts of residence or private school.
Notice of Intent to Enroll
The resident district will receive notification from each choice district by Jan. 17, 2013 of those choice students who have been accepted for SY2014-15. If late applicants are accepted by the choice district, the choice district will send the Notice of Intent to Enroll to the resident district upon receipt of the form from the student. The resident district cannot prevent a student from attending a choice district if the Notice of Intent to Enroll form was submitted late (unless the district has an approved limiting resolution signed by the commissioner).
The resident district will receive transportation requests from each choice district by March 15 for those choice students who are eligible and will require transportation services. If students are accepted after this date, the choice district will send the transportation information to the resident district upon receipt of the information from the student.
The sending district is required to provide transportation or aid in lieu of transportation for any resident student to a choice district who resides more than 2 miles from the choice school if an elementary school student, or more than 2.5 miles from the choice school if a secondary school student, but not more than 20 miles from the choice school. For more information about transportation regulations, please see: http://www.nj.gov/education/finance/transportation/procedures/.
Choice districts may accept late applications after December 2. Late applicants may be added to the district's waitlist (if one exists) and may be accepted for enrollment in SY2014-15 if seats become available, provided the district does not exceed its approved enrollment maximum. Choice districts may accommodate late applicants until all approved seats have been filled. Any applicants who apply and are accepted for enrollment AFTER the NJDOE data collection (1/24/14) will not be funded.
Resident districts must be notified of late acceptances using the Notice of Intent to Enroll form. The resident district cannot prevent a student from attending a choice district if the Notice of Intent to Enroll form was submitted late (unless the district has an approved limiting resolution signed by the commissioner).
In the case where a student moves out of a choice district and converts to a choice student, the student need not go through the application process. Therefore, the resident district will not receive any of the forms associated with the choice application process. However, if the student who has converted to choice status wants transportation, the choice district will need to fill out the appropriate transportation forms and submit them to the resident district. No paperwork or documentation for the student is required of the resident district, as that student now "belongs to" the choice district for all purposes except for the transportation responsibility, which remains on the resident district.
Once a choice district has filled all of its approved seats, a late applicant must apply for a waiver of the student application deadline from the Commissioner. A waiver may also be applied for if a student needs an immediate transfer. A student who can show good cause for an immediate transfer will be given priority through the waiver process over any existing waitlisted students.