To initiate the student application process, the parent/guardian obtains and submits a Student Application for Enrollment to the choice district(s). Each district supplies its own unique application for its choice program. All student application forms must be made available on the choice district's website.
The information provided on the application will determine a student's enrollment preference. Student applicants fall into one of three categories: Tier 1 or Tier 2, or those with special enrollment preference.
Choice districts are not obligated to accept Tier 2 students. If a choice district accepts Tier 2 applicants, they may do so only after all of the qualified Tier 1 applicants have been accepted. If the number of Tier 2 applications exceeds the number of choice seats available, the choice district must hold a lottery to select of students. Parents should contact their desired choice district to find out if they accept Tier 2 applications.
The application must be received by the choice district by December 1, 2014 .
Also by December 1, students who are currently registered with their resident districts must complete the Notice of Intent to Participate form and submit it to their resident districts. By law, a resident district must be informed if a student intends to participate in the choice program. The resident district is not required to respond to the notification. Students who are not registered with their resident districts do not need to complete this step.
The choice district must review all submitted applications.
The information requested on the application will indicate whether or not a student is eligible to be considered Tier 1. To confirm Tier 1 eligibility, the choice district must submit the applicant's information to his/her resident district, which then will verify whether or not that student has attended public school in the district during the current school year. The choice district must complete a Confirmation of Enrollment spreadsheet for each resident district from which it received student applications, listing each student's name, the school currently attending, and the current grade level.
The spreadsheets must be submitted to the resident districts by December 5.
The resident district will confirm whether or not each student was counted in the 2014 October ASSA and whether or not the student continues to be enrolled in the district. This confirms Tier 1 eligibility.
NOTE: If a student moved during the year but attended the public school of both the old and new resident districts, both districts must be contacted to confirm enrollment during the respective time periods. These students are also considered Tier 1.
Resident districts must return the Confirmation of Enrollment spreadsheets to each choice district by December 12.
The choice district must determine which applicants will be accepted and rejected and if a lottery is necessary.
Accepted students must complete the Notice of Intent to Enroll form and return it to the choice district by January 6, 2015.
Each resident district must be informed if any of their resident students are participating in the choice program. If they are not already registered in the resident district, students must register with their district prior to January16.
The choice district must send a copy of each student's Notice of Intent to Enroll to the respective resident district by January 16 to serve as notification.
To receive the correct amount of choice aid funding for choice students, the choice district must inform the Department of Education of its final choice enrollment.
The choice district must submit the enrollment data to the Department of Education by January 23, 2015. This enrollment is final and cannot be adjusted after this deadline. If accepted students decline the offer to enroll in a choice program (by not sending in the Notice of Intent to Enroll Form by Jan. 6) and the district selects students from a wait list, this process must be completed by January 23in order that an accurate final enrollment count can be submitted.
The resident district is responsible for the transportation of all eligible choice students. Visit the transportation procedures for more information. The choice district must send the resident district Transportation Requests for those students. If the student is currently in the terminal grade of their resident district, the request for transportation is sent to the receiving school with which the resident district has a send/receive agreement because it will be responsible for the student's transportation (as this is the school the student would have attended if he/she did not attend the choice school).
The requests must be received by March 15.
THIS COMPLETES THE STUDENT APPLICATION PROCESS
Late applications: Choice districts may accept late applications after December 1. Late applicants may be added to the district's waitlist (if one exists) and may be accepted if seats become available, provided the district does not exceed its approved enrollment maximum.
Waiver of the student application deadline: Once a choice district has filled all of its approved seats, a late applicant must apply for a waiver of the student application deadline from the Commissioner. A waiver may also be applied for if a student needs an immediate transfer. A student who can show good cause for an immediate transfer will be given priority through the waiver process over any existing waitlisted students.