1	Preparing for Title I Monitoring NJAFPA Northern Regional Conference December 12, 2007
2	How Are Districts Selected? Follow up to previous visits Size of the NCLB grant Issues of interest (i.e., media) Random selection At the request of NJDOE offices Follow up to OFAC audit
3	Title I Monitoring District Overview Approximately 40-50 districts per year 2007-2008 Overview 10 % Abbott; 90% non-Abbott 15% N&D Districts 41% North; 34% South; 24% Central 17% Follow-up visits
4	Title I Monitoring vs. other NJDOE evaluations
5	Notification Process Initial e-mail from monitoring team tentative dates asked to confirm Formal letter confirm date/time/location documentation needed
6	Prior to the Visit NJDOE Reviews Unified plan AYP data NCLB Application via EWEG
7	Documentation Needed NCLB Consolidated Application Title I Unified Plan(s) NCLB Excel Budget Detail Needs assessment documents Title I Parent Involvement Policy Documentation of Title I Parent Annual Meeting Student Criteria for Title I Services List of Title I Students Participating in Targeted Assistance Program Letter to Parents regarding Student Participation in Title I School in Need of Improvement Letter to Parents
8	Documentation (continued) District in Need of Improvement Letter to Parents List of all paraprofessionals in the district and their hire date – current Professional development plans and expenditures TPAF/FICA Reimbursement report (if completed, if not the prior year) Documentation of Neglected and Delinquent Collaboration
9	Documentation (continued) REMEMBER.... Supporting documentation such as: Teacher/Staff/Class/Master schedules Staff roster Time sheets Agendas, sign-in sheets, committee minutes and meeting notes Parent letters and evidence of distribution in appropriate languages Procedure/policy documents Comparability report SINI plans, school choice forms and correspondence SES letters, provider lists, enrollment forms, provider contracts Financial documents (CAFR, lease agreements, inventory records, invoices, purchase orders)
10	Who Should Be Present? NCLB Project Director Business Administrator Superintendent (available to be interviewed as needed) Title I staff (available to be interviewed as needed)
11	On-site Process Review of documentation on-site Interview appropriate staff Exit conference/wrap-up and next steps
12	Follow-Up Activity Written correspondence including action items if findings/recommendations Revisions to Title I Unified Plan and/or NCLB Consolidated Application
13	Follow-Up Activity If there are significant findings... Meeting at NJDOE Refer to NJDOE program coordinator Meeting with county office of education
14	Common Findings Title I Program Plan 79% LEAS did not have program plan that addressed the requirements of Title I eligibility requirements lacking; many districts thought children had to be low-income to be serviced did not have multiple measures to identify students notification requirements not sufficient
15	Common Findings SINI/SES 70% LEAS had findings in these areas late notification letters improper information in letter not properly tracking SES costs on a per student basis and/or not knowing SES max per pupil amounts Helpful hints: Sample SES letter and enrollment form; max per pupil amounts and other SES resources can be found: http://www.nj.gov/education/title1/program/ss/
16	Common Findings Tracking of Reserves 65% were not properly tracking Title I reserves Helpful hints: Track on a school level Restricted reserves Subject to the 15% Title I carry-over restriction.
17	Common Findings Right to Know Letters 76% were not properly implementing the Right-to-Know requirement under Title I Helpful hints: Initial Letter at the beginning of the school year Follow-up Letter after 4 weeks
18	Common Findings Comprehensive Needs Assessment 70% were running Title I programs with the “same as last year” approach Helpful hints: Drilling down data to get to root cause of poor student performance will help districts development plans that will increase student performance.
19	Common Findings Parent Involvement Policy 48% did not have a current parent involvement policy that met NCLB requirements were running Title I programs with the “same as last year” approach Helpful hints: NJDOE Parent involvement website: http://www.nj.gov/education/title1/program/parent/
20	Other Common Findings Paraprofessionals not highly qualified Errors in districts TPAF/FICA reimbursement reports Failure to issue DINI letters and other items Helpful hints: NJDOE Title I Website: http://www.nj.gov/education/title1/ NJDOE Title I email help: titleone@doe.state.nj.us
21	Looking Ahead NCLB Monitoring and Oversight Process Application Review Review and approval of NCLB application Desk Monitoring Review of programmatic and/or fiscal requirements, conducted in a location other than on-site Telephone Interview review and verification of all or a portion of the NCLB application On-site Monitoring On-site in-depth review of documentation and materials that provide specific information on programmatic and fiscal programs, services and activities as documented in NCLB application Targeted Review on-site review focused on specific programmatic and fiscal requirements (e.g., nonpublic school services and/or consultation, SES, professional development, HQT, carryover funds, waivers)
22	Looking Ahead NCLB Monitoring and Oversight Process Selection of Districts Risk Assessment Model Amount of Grant Award Report Submission Previous programmatic and/or fiscal findings Changes in key personnel Substantiated Misuse of Funds
23	Contact Information Office of Student Achievement and Accountability Phone: 609-943-4283 Email: titleone@doe.state.nj.us