Division of Health Facilities Evaluation and Licensing

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Medication Aide Certification Program
In Assisted Living Facilities, Comprehensive Personal Care Homes and Assisted Living Programs

Reference Guide
New Jersey Medication Aide Registry and Testing Service:
PSI Regional Processing Office
IBIS Plaza South
3525 Quakerbridge Road, Suite 1000
Mercerville, NJ 08619-1226
Phone: 877-774-4243
Fax: 609-588-5461

General Information: 877-774-4243

  • Registry Questions
  • Information on Paying for or Scheduling an Examination
  • Submitting Payment via Check by Phone

Exam Reservations: 800-733-9267

  • Exam Information

Web Site Information: https://candidate.psiexams.com/

  • Download a Candidate Information Bulletin
  • Search the Nurse Aide Registry to verify Medication Aide and Nurse Aide status.

Delegation of Selected Nursing Tasks

In accordance with N.J.A.C. 13:37-6.2, only a Registered Professional Nurse (RN) may delegate the medication administration task. Licensed Practical Nurses (LPN) are not authorized to delegate this task to Certified Medication Aides (CMA). Delegation of the medication administration task to a CMA may occur in Assisted Living Residences and Comprehensive Personal Care Homes, or only as part of an Assisted Living Program. These facilities are licensed by the New Jersey Department of Health (NJDOH).

Facility Trainers/Instructors are responsible for selecting qualified Certified Nurse Aides (CNA), Certified Homemaker/Home Health Aides (HHHA) and/or Certified Personal Care Assistants (PCA) for the responsibility of administering medications, under the circumstances when a RN delegates this task.

To obtain any information or to receive any documents, bulletins, forms, manuals and if you have questions, please contact the Department of Health, Assisted Living Program:

Hours of Operation:

Phone: 609-633-8993 / 9:00 a.m. to 4:00 p.m. Monday through Friday
Fax: 609-943-3013 / Twenty-four (24) hours a day, seven (7) days a week

U.S. Post Office Mail:
New Jersey Department of Health
Assisted Living Program
P.O. Box 367
Trenton, NJ 08625-0367

Courier Service:
New Jersey Department of Health
Assisted Living Program
120 South Stockton Street, Lower Level
Trenton, NJ 08611-1730

Email: Email Form
To help us respond to your inquiry efficiently, please include:

  • Your specific request
  • Your name and mailing address, including zip code
  • Daytime phone number, including area code
  • Your e-mail address
Eligibility For Certification

In order to be eligible for certification as a Medication Aide, candidates must:

  • Be currently certified in New Jersey as a Nurse Aide, Home Health Aide or Personal Care Assistant.
  • Have successfully completed a medication aide training program approved by the New Jersey Department of Health (NJDOH) before registering for the examination.
  • Registered with PSI for an exam within 3 months of successful completion of the training program.
  • Successfully completed (PASSED) the PSI Medication Aide Examination.
  • If candidates do NOT pass the examination within six (6) months of completion of the training program, they will be required to retrain.

In order to be permitted to sit for the Certified Medication Aide examination at a PSI testing center, prospective medication aide candidates will be required to produce evidence that certification is held active as a CNA, HHHA or PCA.

In order to provide for a smooth process in obtaining the medication aide certification, candidates need to bring their CNA, HHHA or PCA certification and proof of CMA Training. PSI Assessment Center employees have been directed to turn away candidates who do not have evidence of certification.


PSI will send a NJ Medication Aide Recertification Form 45 days in advance of your expiration date along with instructions:

  • Be currently certified (active) in New Jersey as a CNA, HHHA or PCA.
  • Completed 10 hours of continuing education, seminars or in-service training every two years certification period N.J.A.C. 8:36-1.8(t).
  • Five hours of review of the fundamental principles, skills and knowledge for the task of medication administration.
  • Five hours of training on topics of current drug use relevant to the elderly.
  • The facility in which you work will keep records of your continuing education hours for at least one renewal period (that is, for your two (2) year certification period). Medication Aides should request copies of their continuing education records from facilities in the event that employment changes.
  • Do Not wait until your certification expiration date to recertify. Complete your PSI Renewal Form immediately and make sure that the form is completed and signed by your health care facility employer, an Assisted Living Residence, Assisted Living Program, or Comprehensive Personal Care Home.
  • The fee for recertification is $30.
  • Required to show 2 forms of signature identification, one of which must also show your photo.

You are required to produce evidence at the testing center that your current certification is active as a CNA, HHHA or PCA. PSI Assessment Center employees have been directed to turn away candidates who do not have evidence of certification. For further questions about recertification, contact the PSI Assessment Center at 1-877-774-4243.

Reporting a Lost Certificate or Updating Information

Call PSI toll-free number at 1-877-774-4243

Lapsed Certification

If your certification has lapsed for less than a one (1) year period, please explain in writing why your certification has lapsed and include along with this information your:

  • Name
  • Social Security Number
  • Mailing Address
  • Phone Number
  • Nurse Aide Certification Number
  • Certified Medication Aide Number

Mail information to:
NJ Department of Health
Assisted Living Program
PO Box 367
Trenton, NJ 08625-0367

Verification of Status for CNA’s and CMA’s

A health care facility or employer may verify an individual's certification status on a Certified Medication Aide or Certified Nurse Aide by calling PSI at 1-877-774-4243 or by using the PSI web site at:


  • click Government/State Licensing Agencies
  • Select Jurisdiction New Jersey
  • Select Account NJ Department of Health (Nurse Aide)
  • Start your search for Nurse Aide and/or Medication Aide license verification information

For all other Certificates/Licenses call the NJ Division of Consumer Affairs License Verification Line at
973-273-8090. Lines are open 24/7, this automated telephone service is designed to FAX you a License Verification Letter of the individual. If you do not have a FAX machine available, the License Verification Letter will be mailed directly to you the following business day. You may also use their website to verify an active license at: http://www.njconsumeraffairs.gov/Pages/verification.aspx.


The NJDOH does NOT reciprocate with any other states' Medication Aide program.

Qualifications and Requirements for a Certified Medication Aide Trainer

In order to provide a Medication Aide Training Course, an individual must:

  • Be currently licensed as a New Jersey Registered Professional Nurse in good standing.
  • Have at least 24 months of clinical experience including medication administration responsibilities, or at least two years’ experience teaching nursing courses, within the past five years.
  • Provide consultation/collaboration with a registered pharmacist. The pharmacist's credentials must be submitted at the time that the registered professional nurse applies to the New Jersey Department of Health (NJDOH) to become a Trainer/Instructor.
  • The NJ Registered Pharmacist and Professional Nurse must have completed the one-day orientation course “Train-the-Trainer” Workshop within the past 5 years.
  • Submit to the NJDOH all documentation of required credentials and professional experience.

U.S. Post Office Mail:

NJ Department of Health
Assisted Living Program
P.O. Box 367
Trenton, NJ 08625-0367

Courier Service:

NJ Department of Health
Assisted Living Program
120 South Stockton Street, Lower Level
Trenton, NJ 08611-1730

FAX: 609-943-3013

Your FAX transmissions must include the following information:

  • Your specific request
  • Name of the facility or school and mailing address including zip code
  • Your name and mailing address including zip code
  • Daytime phone number including area code
  • An email contact

Email: ltc@doh.state.nj.us

Instructions for Application Approval of a CMA Training Course

Complete the Application for Approval of a Certified Medication Aide Training and Competency Evaluation Program (MATCEP) in Assisted Living Residences, Assisted Living Programs or Comprehensive Personal Care Homes. (NA-4.dot).

Please Type Or Print All Information:

  • Enter the School Name and Address.
  • Enter Classroom Site Name and Address, if different than School.
  • Enter a Contact Person Name, Telephone Number, Fax Number and Email Address.
  • The (Clinical Site) Facility Name and Address must be a NJ Licensed Assisted Living or Comprehensive Personal Care Home Facility.
  • Enter Class Start Date, End Date, 3 Separate Clinical Med Pass Dates and # Students
  • Enter all Instructors Names, the Year of their last Train-the-Trainer Workshop taken (must be within 5 years), Check Type of Instructor and Teaching Area, License Number and Expiration Date.
  • Responsible party signature is required for APPROVAL.
  • All delegators/supplemental nursing staff are STRONGLY recommended to attend scheduled class

DO NOT write under the area that says "FOR STATE USE ONLY"

Agenda or Curriculum MUST indicate on each day the time breakdown with the exact Duty Area Number and its Topic, who will teach that Duty Area (i.e. RN or RPh) and the total hours for each Topic.  This must all be shown on the Agenda for APPROVAL.

Agenda Sample for your use:  Agenda.xls  [Excel 42k]

The Agenda or Curriculum must take a minimum of 5 days with 30 classroom hours (excluding test, quizzes, reviews, breaks, lunch and clinical days).

Include 3 additional dates for the required Clinical Med Pass Training. This training should include the recommended minimum of 3 directly supervised medication passes each with at least 5 residents and several different medications.

Clinical sites MUST be at a NJ licensed Assisted Living Facility, Assisted Living Program, or Comprehensive Personal Care Home.

Include the Addendum of Course Attendees (Form NA-11) with School Name, Class Start Date, County held at, the Students Name, the Date YOU verified by checking the registry that each candidate listed is currently Certified in New Jersey, Certificate Type (HHHA, NA or PCA), Certification Number and the Expiration Date.  DOH must be notified to any changes on the Addendum.  Addendum must be signed by School Official for our APPROVAL.

A 2 year Application Fee of $100.00 is required after the Department of Health, Assisted Living Program has approved your application.

Train-The-Trainer Workshop

Health Care Association of New Jersey / Registration On-Line At:

This workshop is a program to prepare Registered Nurses (RN) and Registered Pharmacists (RPh) to teach the Certified Medication Aide Course.

HCANJ Executive Headquarters
4 AAA Drive #203
Hamilton Township, NJ 08691

Problems with PSI Customer Care

If you are experiencing any problems with Customer Care and would like the assistance of the Certification Program, please contact our Hot-Line:

Phone: (609) 633-9051
Fax: (609) 633-9087
Email: Email Form

When contacting the Certification Program for problem resolution, please include or have available the following information:

  • The name of the Testing Center and Testing Center employee;
  • The exact problem or concern;
  • The nurse aide or personal care assistant's name;
  • The nurse aide or personal care assistant's social security number;
  • The nurse aide or personal care assistant's certificate number (if certified);
  • The name of the PSI representative with whom you spoke;
  • The information that was provided by the PSI representative.

NOTE: NA and PCA candidates are encouraged to retain the “Nurse Aide & Personal Care Assistant Examination Candidate Information Bulletin” for future reference.

Criminal Background Investigation (CBI) Process

The laws of the State of New Jersey require that all new Nurse Aide candidates, new Personal Care Assistant candidates, and Nurse Aides (N.J.S.A. 26:2H-83 et seq.) applying for recertification or reciprocity, and Homemaker/Home Health Aides (N.J.S.A. 45:11-24.3 et seq.) undergo a Criminal Background Investigation (CBI) by the New Jersey State Police and the Federal Bureau of Investigation.

Since the Medication Aide Certification is valid ONLY when you have a current certification as a Nurse Aide, Personal Care Assistant, or Homemaker/Home Health Aide, you are not required to submit fingerprints as part of the certification and recertification process for Medication Aide. You MUST comply with the requirements for your Nurse Aide, Personal Care Assistant or Homemaker/Home Health Aide certifications.

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