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Division Circulars are documents issued by the Assistant Commissioner which set policy for the various agencies within the Division of Developmental Disabilities.
  
To receive Division Circulars, special alerts (in reference to Division Circulars) and regulation updates via e-mail.  Please e-mail your request to DDD-CO.LAPO@dhs.state.nj.us and provide the following information with your request:

  • your name,
  • affiliation (agency/family/advocate/individual with DD/etc) and, 
  • e-mail address.

 

(All Files Are In PDF Format)

Number

Division Circular Title

Effective Date

1

DEVELOPMENT AND PROMULGATION OF DIVISION CIRCULARS AND QUALITY ENHANCEMENT PROCEDURES

March 14, 2012

2

PROCEDURE REVIEW

December 1, 2008 

3

DETERMINATION OF ELIGIBILITY
(Fact Sheet)

January 22, 2013 

3A

CONTRIBUTION FOR CARE AND MAINTENANCE REQUIREMENTS

Special Circumstance Form 

May 5, 2009 

3B

MANAGEMENT OF FUNDS WHERE DDD OR THE PROVIDER IS REPRESENTATIVE PAYEE FOR AN INDIVIDUAL'S BENEFITS

RESCINDED
until further notice
11/6/09

4

PRINCIPLES AND GOAL OF THE DIVISION OF DEVELOPMENT DISABILITIES

March 27, 2009 

5

HUMAN RIGHTS COMMITTEES

May 24, 2010 

6

GUARDIANSHIP: NEED, APPOINTMENT, CONTINUITY

May 5, 2008 

7

GUARDIANSHIP SERVICE 

March 19, 2001 

8

COMMUNITY CARE WAIVER WAITING LIST PROCEDURES

September 17, 2012 

8A

RESIDENTIAL TRANSFER REQUESTS

RESCINDED
June 27, 2013

9

VACATION PLANNING REQUIREMENTS

September 1, 2010 

10

HEALTH CARE

August 11, 2006 

10A

INDIVIDUAL MOVEMENT AND TRANSFER SAFETY

November 30, 2009 

11

RECORDS, RETENTION AND DESTRUCTION

July 1, 2004 

12

PLACEMENT

April 21 , 2005 

12A

TRANSFER OF CLIENT RECORDS

March 5, 2007 

13

COMPLAINTS FILED UNDER THE AMERICANS WITH DISABILITIES ACT (ADA)

October 31, 2004 

14

REPORTING UNUSUAL INCIDENTS

Nov. 1, 2007 

15

COMPLAINT INVESTIGATIONS IN COMMUNITY PROGRAMS

February 14, 2006 

16

MODERATE SECURITY UNIT

October 6, 2008 

16A

SPECIAL SUPPORT UNIT (SSU) 

October 16, 2007 

17

ADMISSION TO DEVELOPMENTAL CENTERS

November 1, 2007 

18

BEHAVIOR MANAGEMENT COMMITTEE

June 1, 2000 

19

DEFENSIVE TECHNIQUES AND PERSONAL CONTROL TECHNIQUES

March 5, 2007 

20

MECHANICAL RESTRAINT AND SAFEGUARDING EQUIPMENT

November 3, 2014 

20A

LIFE THREATENING EMERGENCIES

August 1, 2005

20C

EMERGENCY CHEMICAL RESTRAINT

June 17, 2005 

21

PSYCHOTROPIC MEDICATION

April 21, 2004 

22

REFERRALS FOR PLACEMENT FROM DEVELOPMENTAL CENTERS AND TRANSFERS TO COMMUNITY LIVING ARRANGEMENTS

June 21, 2004 

23

REPRESENTATION, INDEMNIFICATION, AND EXPUNGEMENT OF ARREST RECORDS OF DIVISION EMPLOYEES AND FORWARDING OF LEGAL PAPERS

July 18, 2003 

24

VOLUNTEER SERVICES

August 16, 2006 

25

ACCESS TO ELECTRONIC FILES

October 31, 2002 

26

WAGES BELOW THE MINIMUM

April 27, 2005 

27

RESEARCH

July 1, 2003 

28

TIME OUT ROOMS

RESCINDED
May 17, 2005

29

INTERNAL CONTROLS

June 24, 2006 

30

RECORDS CONFIDENTIALITY AND ACCESS TO CLIENT, DIVISION AND PROVIDER RECORDS

June 22, 2010 

31

FIRST AID AND CARDIOPULMONARY TRAINING

June 8, 2009 

32

AUTHORIZATION FOR EMERGENCY MEDICAL, SURGICAL, PSYCHIATRIC OR DENTAL TREATMENT

September 15, 2006 

33

SELF-DETERMINATION

Memo from Deputy Commissioner Apgar regarding rescinding DC #33 

RESCINDED
August 27, 2013

34

BEHAVIOR MODIFICATION PROGRAMMING

June 1, 1999 

------


Assistant Commissioner Ritchey Letter regarding Division Circular #34, Behavior Support Plans

----- 

35

SERVICE PLAN (SP)

March 1, 2006 

36

TRANSFER OR DISCHARGE FROM CONTRACTED PROVIDER

February 14, 2005 

37

APPEAL PROCEDURE

December 1, 2014 

38

DECISION MAKING FOR THE TERMINALLY ILL

June 15, 2009 

39

FAMILY SUPPORT SERVICE SYSTEM 

March 21, 2011 

40

BACKGROUND CHECKS

October 6, 2008 

41

INFORMED CONSENT 

December 12, 2003 

42

DONATED HOUSING

RESCINDED

43

INTERAGENCY AGREEMENT

RESCINDED
January 23, 2009

44

DEATH AND FUNERAL ARRANGEMENTS OF A PERSON RECEIVING SERVICE

March 26, 2003 

45

HIV/AIDS

May 1, 2000 

46

PAYMENTS TO OPERATORS OF COMMUNITY CARE RESIDENCES (CCRs) FOLLOWING INVESTIGATIONS

August 11, 2006 

47

SKILL LEVEL DETERMINATION AND COMPENSATION

March 31, 2009 

48

DISCHARGE FROM DIVISION SERVICES

April 30, 2007 

49

PLACEMENTS FROM COMMUNITY SERVICES INTO PSYCHIATRIC HOSPITALS

April 27, 2003 

50

CHALLENGE GRANTS

RESCINDED
August 4, 2009

51

CLASS 1 COMMITMENTS

May 5, 2006 

52

COMMUNITY SERVICES SYSTEM OF CASE MANAGEMENT

March 1, 2002 

53

HIPAA-ADMINISTRATIVE POLICIES AND PROCEDURES

April 14, 2003 

53A

HIPAA-USES AND DISCLOSURES POLICIES AND PROCEDURES

April 14, 2003 

53B

HIPAA-CLIENT RIGHTS POLICIES AND PROCEDURES

April 14, 2003 

54

Federal Deficit Reduction Act of 2005, Section 6032 - Policy on Fraud, Waste and Abuse

November 19, 2008 

54A

Federal Deficit Reduction Act of 2005, Section 6032 - Policy on Compliance

November 19, 2008 

 

 
 
 
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