consistent with the recommendations in the Report on State Leasing,
a Space Management and Planning Board be formed for the purpose
of implementing State policy with respect to acquiring and managing
office space and resolving impasses regarding office space.
The Board shall be organized within the Department of Treasury,
and shall be comprised of the State Treasurer, or his designee,
who shall serve as the Chairperson, the Director of Budget and
Accounting, the Administrator of the General Services Administration,
the Executive Director of the State Building Authority, and
an employee of a State department or agency designated by the
State Treasurer who has expertise in State leasing.
soon as practicable, the Office of Leasing Operations shall
prepare a Master Plan setting forth a comprehensive description
of all leased facilities currently occupied by State employees.
In addition, the Master Plan shall set forth specific recommendations
for reducing the overall cost of State space, with particular
concern given to the potential for purchasing existing property
or building new facilities.
recommendations shall be consistent with the State's policy
of consolidating space in urban areas, and with the policy of
providing space that is safe and appropriate for State employees.
Administrator of the General Services Administration shall immediately
adopt a procedure for submitting lease proposals to a modified
competitive process, as described in the Report on State Leasing.
This process should incorporate public solicitation of bids
where appropriate, and the awarding of leases on the basis of
objective criteria promulgated by the Office of Leasing Operations
in cooperation with the Space Management and Planning Board.
d. I hereby
direct the State Treasurer to conduct a pilot privatization
program, in which the State shall contract on an experimental
basis with private business entities to assist the State in
carrying out its leasing obligations. In particular, this program
may include the use of commercial real estate companies selected
through a competitive process to assist the State in selecting
sites and negotiating leases.
Office of Leasing Operations shall improve its procedures for
monitoring leased space. In particular, the Administrator of
the General Services Administration, in cooperation with the
Space Planning and Management Board, shall promulgate stricter
monitoring guidelines, as indicated in the Report on State Leasing.
addition, the Department of Treasury shall devise a system of
incentives to induce agencies to submit accurate and reliable
space requests, as indicated in the Report on State Leasing.
Department of Treasury shall explore with the Legislature a
process that would provide for the automatic approval of a lease
when the Legislature fails to act upon a lease request within
a specified period of time after it receives that request.
h. I further
direct the Office of Leasing Operations to strengthen its disclosure
requirements, consistent with the recommendations in the Report
on State Leasing.
i. I further
direct the Department of Treasury to prepare a comprehensive
proposal for improving the computer systems currently used in
support of State leasing.
Treasurer shall take all necessary and proper actions for implementing
the proposals set forth in this Executive Order, as well as
the other proposals submitted to me in the Report on State Leasing.
The Treasurer shall provide me with a status report on or before
December 15, 1992, indicating which of the proposals have been
implemented, and, if any have not, what problems may exist and
the proposals for resolution. On or before March 15, 1993, the
Treasurer shall again provide me with a status report indicating
which proposals have been implemented and, if any have not,
what problems exist and what the proposals are for resolution.
Thereafter, the Treasurer shall report to me on or before the
15th day of every month on the progress in implementing this
Order and the proposals set forth in the Report.