MEDICAL RECORDS                                                                                              35-02-011

REGISTRY POSTING of ADMISSIONS and DEATHS

POLICY STATEMENT.

The Division of Veterans Healthcare Services (DVHS) requires that each of the New Jersey Veterans Memorial Homes (VMH) maintain a “Registry” of accessible information related to all Admissions and Deaths within the VMH.

PURPOSE.

This policy and procedure serves to ensure that each of the New Jersey Veterans Memorial Homes maintains a “Registry” of accessible and retrievable information related to all Admissions and Deaths within the VMH.

PROCEDURE.

The Medical Records Department shall maintain a Registry of accessible information.

1. The information to be recorded in the Registry is obtained from the following resources:
1. Admitting Record(s)
2. Transfer Form(s)
3. Death Certificate
4. Medical Record
2. Upon Admission, the registry posting is to contain:
1. Resident's name
2. Resident's VMH ID number
3. Resident’s Date of Admission
4. Resident’s Date of Birth
5. Facility from which he/she was admitted
3. Upon Death, the registry posting is to contain:
1. Resident’s Name
2. Date of Resident’s Death
3. Resident’s VMH ID Number
4. Resident’s Unit
5. Location of Death

Revised:   July 2007
Revised:   April 2010

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