Study Commission Meeting Minutes
Chairman Litwin called the meeting to order at 10:39 a.m.
Chairman Litwin read the Open Public Meetings Statement.
Chairman Litwin led all present in the salute to the flag.
Ms. Buckelew called the roll as follows:
Commission Members Present: Chairman Larry Litwin, Grayson Barber,
Thomas Cafferty, George Cevasco, Richard DeAngelis, William Kearns,
Pamela McCauley ( arrived at 10:45 a.m .), Jack McEntee,
and H. Lawrence Wilson.
Commission Members Absent: Edithe Fulton, John Hutchison, Rosemary
Karcher-Reavey and Karen Sutcliffe.
Staff Present: Catherine Starghill, Legal Specialist and Lori
Buckelew, Division of Local Government Services staff.
Mr. Cafferty moved to table the minutes of the December 19, 2003
meeting with a second by Ms. Barber. The motion was adopted on
a call of ayes and nays. Ms. Starghill stated that she would speak
to Mr. Paolini (NJ Office of Information Technology) to discuss
a statement he made to the Commission during his presentation at
the December 19, 2003 meeting for accurate inclusion in that meeting's
[ Mr. Paolini informed Ms. Starghill that he believes that
government agencies erroneously base policies on existing technology.
He further stated that this approach results in the policies
becoming obsolete when the technology changes. He concluded that
the best approach would be to establish the policies and then
create the technology to accommodate the policies. ]
Technology Subcommittee Presentation :
Mr. Kearns introduced Bruce Harrison, Acting Director of the Office
of GIS of the New Jersey Office of Information Technology.
Mr. Harrison addressed the Commission on the New Jersey Geospatial
Data Infrastructure. In his presentation, Mr. Harrison explained
the different levels of metadata, the importance of standard policies
among government agencies, and the seven layers of enterprise data
defined by the federal government. Copies of Mr. Harrison's presentation
were made available to the Commission members and other attendees
at the meeting.
Mr. DeAngelis asked if someone could compile personal information
with any layer of enterprise data. Mr. Harrison explained that
a person could compile personal information in that manner. However,
he stated that some government agencies were currently addressing
the issue by restricting the sharing of personal information data.
Mr. Harrison further explained that the sharing of personal information
still widely varies across federal, state and local government
agencies. For example, Cape May County shares personal information
but Hunterdon County does not share personal information. Mr. Harrison
also noted that it cost government agencies more money to secure
the data than it does to share the data.
Ms. McCauley questioned the value of the data. Mr. Harrison explained
that the value is the amount of money a government agency pays
to obtain or develop the data and the cost of developing the GIS
Mr. Harrison also noted that it is important to balance information
security and privacy with information sharing when developing policies.
Public Testimony :
Sandy Elliot, President of the Association of Municipal Assessors
of New Jersey addressed the Commission regarding her organization's
concerns with the Special Directive subcommittee report. Copies
of her comments were distributed to the Commission members and
other attendees at the meeting.
Open Discussion of Privacy Study Commission members :
Mr. Cevasco addressed the issued of the Special Directive draft
report by stating that he would prefer to exempt categories of
records as opposed to exempting the personal information of certain
categories of individuals (as recommended in the draft report).
Review of the Study Timeline :
Ms. Starghill reviewed the timeline. Ms. Starghill noted that
there have been no changes to the timeline since December.
Subcommittee Reports were discussed as follows :
Special Directive : Ms. Barber stated that she would
revise the report to incorporate the public comments made at the
November public hearings since the transcripts from the hearings
are now available.
New Jersey Practices : Ms. Starghill noted that the subcommittee
is reviewing the results of the survey.
Public Interest : Ms. Starghill noted that all of the
transcripts from the November public hearings are available on
the Commission's website.
Technology : Mr. Kearns noted that he would meet with
Ms. Starghill to begin to draft the subcommittee's report.
Commercial Use : Mr. Cafferty noted that the subcommittee
is drafting a report that would be ready for review in February
and presented in March.
Ms. Starghill provided the Commission with a staff update.
Chairman Litwin opened the meeting for public comment.
Public Comment :
Vicky Sandras and Pamela Jones addressed the Commission on credit
reporting agencies engaging in consumer profiling using personal
information obtained from government records.
Hearing no one further, Ms. Barber moved to adjourn, with a second
from Mr. Wilson.
Chairman Litwin adjourned the meeting at 12:20 p.m.
Larry Litwin, Chairman