Study Commission Meeting Minutes
Chairman Litwin called the meeting to order at 10:40 a.m.
Chairman Litwin read the Open Public Meetings Statement.
Chairman Litwin led all present in the salute to the flag.
Ms. Starghill called the roll as follows:
Commission Members Present: Chairman Larry Litwin, Grayson Barber,
Thomas Cafferty, George Cevasco, Richard DeAngelis, Edith Fulton,
(arrived at 11:35 a.m.), William Kearns, Jack McEntee (arrived
at 11:00 a.m.), Rosemary Karcher-Reavey, and H. Lawrence Wilson.
Commission Members Absent: John Hutchison, Pamela McCauley and
Staff Present: Catherine Starghill, Legal Specialist.
Cevasco moved to approve the minutes of the December 19, 2003
meeting (as revised to incorporate clarification of Mr. Paolini’s
comments) with a second by Ms. Reavey. The motion was adopted on
a call of ayes and nays.
Mr. Cafferty moved to approve the minutes of the January 16, 2004
meeting with a second by Mr. Cevasco. The motion was adopted on
a call of ayes and nays.
Introduction of Division of Local Government Services Management
Starghill introduced Susan Jacobucci, the Acting Director of
the Division of Local Government Services (present at the meeting)
and Joan Lorenzo, Administrative Assistant of the Division of
Local Government Services (not present at the meeting). Ms. Lorenzo
is the new administrative contact for Commission members in Ms.
absence. Her office telephone number is (609) 292-6613 and her
e-mail address is firstname.lastname@example.org.
Review of the Study Timeline:
Ms. Starghill thoroughly reviewed the study timeline with the
Commission. Ms. Starghill noted that strict adherence to the timeline
is critical to the successful completion of the study. She also
noted that the legislature extended the study deadline until December
New Jersey Data Practices Subcommittee Presentation:
Starghill presented the objective results of the New Jersey Data
Practices Survey administered to state departments, state agencies
that are in, but not of, a state department, county clerks, county
sheriffs, municipal clerks and administrators, municipal finance
officers and tax collectors, local police and fire departments,
fire districts, housing districts, school districts, and colleges
and universities. She indicated that the subcommittee’s report
will provide an interpretation of the survey results and will be
submitted to the Commission in June 2004.
Subcommittee Reports were discussed as follows:
Special Directive: Ms. Barber stated that the first draft
report (September 2003) was revised to incorporate the public comments
from the public hearings held in November 2004 and written comments
submitted through March 2004. She also indicated that since that
time, the subcommittee had held several conference calls to review
the revised draft report. Ms. Barber stated that Ms. Starghill
further revised the draft report and distributed it to the subcommittee
for review. Finally, Ms. Barber indicated that the subcommittee
was scheduled to have another conference call to review the revised
draft report and finalize it for submission to the whole Commission
at the May 7, 2004 meeting.
New Jersey Practices:
In Ms. Sutcliffe’s absence,
Ms. Starghill stated that the subcommittee is finalizing its finding
and will meet to draft its report for submission to the Commission
in June 2004.
Ms. Reavey stated that public hearings are scheduled for July – August 2004 for comments on the
Commission’s final report.
Mr. Kearns stated that he would provide Ms. Starghill with an
outline for the subcommittee’s report.
Commercial Use: Mr. Cafferty stated that the subcommittee
is drafting a report for submission to the Commission in June 2004.
Ms. Starghill provided the Commission with a staff update.
Open Discussion of the Public:
Chairman Litwin opened the meeting for public comment. No public
comment was heard.
Open Discussion of Privacy Study Commission Members:
Chairman Litwin opened the meeting for comments from Commission
members. Ms. Barber suggested that the Commission begin to consider
its overall strategic recommendations to be included in the final
study report. She further suggested that Commission members submit
ideas for those strategic recommendations to Ms. Starghill to be
included on the agenda for each forthcoming meeting before submission
of the final study report to the Governor and legislature.
Hearing no one further, Ms. Reavey moved to adjourn the meeting
with a second from Mr. Cevasco.
Chairman Litwin adjourned the meeting at 11:55 a.m.
Larry Litwin, Chairman