Privacy Study Commission Minutes
July 25, 2003
Chairman Litwin called the meeting to order at 10:38 a.m.
Chairman Litwin read the Open Public Meetings Statement.
Chairman Litwin led all present in the salute to the flag.
Ms. Buckelew called the roll as follows:
Commission Members Present: Chairman Larry Litwin, Grayson Barber,
George Cevasco, Richard DeAngelis, Pamela McCauley, Rosemary Karcher-Reavey,
Karen Sutcliffe, and H. Lawrence Wilson.
Commission Members Absent: Thomas Cafferty, Edithe Fulton, John
Hutchison, William Kearns, and Jack McEntee.
of Local Government Services Staff Present: Matt Watkins - Director,
Catherine Starghill - Legal Specialist, Jeannie Janukowicz – Administrative
Assistant and Lori Buckelew - Staff.
Ms. Barber moved to approve the minutes of June 20, 2003 as amended
with a second by Ms. McCauley. The motion was adopted on a call
of ayes and nays.
Albin Wagner, Chief, Bureau of Records Management, Department
of State, made a presentation on data practices in New Jersey.
Mr. Wagner discussed databases, commercial use of public records,
the creation of a register of public records and proposed revisions
to Title 47 of the New Jersey Statutes.
Ms. Starghill noted that changes to the timeline were due to the
absence of a meeting in August. Meeting presentations that were
scheduled for August will be presented in September. Chairman Litwin
stated that attendance at the September meeting is mandatory since
the 2004 meeting dates will be established at that meeting.
Subcommittee Reports were discussed as follows:
Special Directive: Ms. Barber stated that July 31 st was
the scheduled cut-off date for receiving public comments to be
included in the Special Directive report. Ms. Barber further stated
that the draft report will be available in September and released
in October for public comment.
New Jersey Practices: Ms. Sutcliffe stated that the state
liaisons have been established and a meeting will be held with
them shortly to discuss the survey. The county and school liaisons
will be established shortly.
Outside New Jersey:
Ms. Barber stated that the subcommittee’s
work of benchmarking the public records laws in other states had
been completed and their findings (the large chart presented at
previous meetings) will be included in the Commission’s final
Judge Karcher-Reavey stated that additional public hearings would
be scheduled in the Fall. Ms. Starghill noted that the comments
received by academic experts would be discussed at the September
meeting if time permits. Ms. Starghill further noted that a sampling
of the comments received as of July 24, 2003 and the transcripts
of the public hearings are available on the Commission’s
Ms. Starghill reported that the Monmouth County Clerk’s technology demonstration included an online tour
of the documents maintained by the County Clerk’s Office
and the process used to handle the documents. Ms. Starghill also
noted that a demonstration of a Geographical Information System
had been scheduled for late July at the Somerset County Office.
Commercial Use: Ms. Starghill noted that the subcommittee
is in the process of assessing its findings and drafting its report.
Litwin stated that the Commission must appoint a records custodian.
Judge Karcher-Reavey moved to appoint Catherine Starghill as
the Privacy Study Commission’s Records Custodian with
a second by Ms. Barber. The motion was adopted on a call of ayes
and nays as follows:
Ayes: Chairman Litwin, Ms. Barber, Mr. Cevasco, Mr. DeAngelis,
Ms. McCauley, Judge Karcher-Reavey, Ms. Sutcliffe and Mr. Wilson.
Starghill provided the Commission with a staff update. Ms. Starghill
advised the Commission that an OPRA request form (or a link to
OPRA Central) would be available on the Commission’s
website to facilitate OPRA requests.
Chairman Litwin opened the meeting for public comment. Hearing
none, Mr. Cevasco moved to adjourn, with a second from Mr. Wilson.
Chairman Litwin adjourned the meeting at 11:37 a.m.
Larry Litwin, Chairman