Designer Unit
Unit Tasks
- Review Concept Development Report.
- Start Interactive Communications, and consult with internal units and external officials as warranted .
- Request and acquire accident report and other safety related data from the Bureau of Safety Programs.
- Prepare and execute agreements with sub-consultants or task order consultants.
- Mobilize survey crew.
- Review and study existing documents.
- In coordination with the Department's PM, prepare and send out right of entry notification letters to property owners for access for surveys, wetlands delineation, subsurface explorations, etc.
- Start the Design Communications Report (DCR).
If in-House Design, the Units Involved include:
Survey, ROW
- Prepare mailing lists, data sheets, displays, technical presentations and meeting follow ups.
- With support from Right of Way and Access Design Units determine whether any alternative, including those identified in the IPA, has the potential to impact access and/ or parking for one or more properties, and determine whether those impacts can be remedied by an on-site cure.
- Identify all substandard horizontal geometric design elements including those not contained in the FA or P&N reports.
- Develop mathematized horizontal alignment in accordance with governing design standards to evaluate critical design elements.
- Develop corresponding mathematized profiles in accordance with governing design standards including tangent grades, vertical curve lengths, vertical clearances, etc. to evaluate critical design elements. Identify all substandard vertical design elements.
- Develop proposed cross slopes, super elevation rates and transitions, roadway widths, and any other controlling design elements as needed to evaluate critical project needs and identify substandard design elements.
- Develop critical cross sections to identify slope impacts at critical locations based on the calculated horizontal and vertical control alignments.
- Gather information sufficient to make decisions regarding all substandard features. Every effort should be made to improve the substandard design elements.
If in-House Design, the Units Involved Include:
Civil Engineering
- Analyze substandard elements for improvement.
- Request and review accident data related to the proposed substandard design element.
- Document all improvements and substandard features being recommended for the project.
- Provide project recommendation in design exception section of PDS Package.
- Field reconnaissance to determine utilities in project limits.
- Obtain list of utility companies serving project area.
- Obtain names and addresses of utility owners contacts.
- Prepare and mail contact letters (Letter #1) to utility owners.
- Receive responses and inform DOT of Utility contact.
- Determine preliminary engineering cost estimate for each utility owner and provide to the PM.
If In-House Design, the Units Involved Include:
- Prepare letter of transmittal (Letter #2) to utility owners.
- Transmit two sets of base plans to utility owners.
- Utility Owner verify information and return plans to Designer.
- Update Base Plans and incorporate comments.
- Obtain Subsurface Utility Engineering (SUE) Contractor.
- Arrange to have test pits taken.
- Determine exact location of utility facilities.
- Prepare report and summarize findings of test pits.
- Obtain template Agreements and Department Action Slips.
- Prepare Agreement for each utility owner.
- Prepare letter of transmittal including effective date for incurring costs.
- Prepare Department Action Slip for each utility owner.
- Submit Agreement transmittal letter and Department Action Slip for each utility owner to the PM.
If In-House Design, the Units Involved Include:
- Utility Owner signs agreement and returns to Department.
- Prepare utility base plan from field survey indicating topographic utility facility information.
- Confirm utility conflicts.
- Develop proposed schemes of accommodation.
- Develop utility owner design authorization checklist and include existing utility information.
- If necessary, on complex projects, prepare a Utility Master Plan.
- Review and analyze all existing driveways within the project limits.
- Verify owners on record and existing topographic features for each impacted lot.
- Initiate the design of proposed driveways and identify the types of access alterations for each lot.
- For complex access modifications and revocations cases, confirm the use and operation of lot through field verification.
- Begin preparing the Access Impact Summary (AIS) in accordance with the Access Design Guidelines.
If In-House Design, the Units Involved Include:
- Finalize the design of all proposed driveways within the project limits.
- Prepare the PAP and AIS in accordance with the Access Design Guidelines, and submit to the AD for review.
- Arrange a comment resolution meeting with the AD and resolve all comments.
- Acceptance of PAP and AIS by the AD.
- Upon receipt of specific request from the Manager of Right of Way, seek proposals from NJ Licensed Title Company to examine title and issue abstracts on each property (block & lot) abutting IPA. Submit accepted proposals to ROW for approval prior to execution by designer - Consultant Designer.
- Request similar work product from ROW Title Section – In-house Designer.
- Coordinate with NJDEP to determine if a Riparian License is required
- Prepare, if required, an application, including all necessary technical work, for a Riparian License
- Submit application to NJDEP
- Regional survey office and / or the Designer receives detailed survey request and assigns personnel to the project and establishes agreement on Survey Request with requesting Unit.
- Review all data and plans provided with request.
- Perform site investigations and document research. Reconnaissance should be made prior to starting the Survey work related to item1.
- Request control criteria from Geodetic Survey Unit, or through the use of the project approved Survey primary control report. Evaluate the Geodetic Survey information and incorporate into the field survey work. Research and recover the Geodetic survey monumentation as needed.
- Establish horizontal and vertical control.
- Establish existing and proposed base line(s) and ROW lines (field determined), and recover existing baseline control.
- Perform bench run, based on recovered survey control.
- Conduct topographic survey, Utility location survey, and ROW location survey as needed.
- Provide traffic control and safety as needed. Traffic control also applies to 5, 6, and 7.
- Adjust traverse when necessary. This will be done by office.
- Prepare field notes and/ or a summary of the investigation.
- Perform quality control, coordination and supervision throughout project.
- Submit all appropriate data and information to the appropriate unit performing the preparation of base maps in Activity 1175.
Upon completion of the topographic survey data collection through field survey or aerial photography and existing right-of-way deed search, base maps are developed which depict in detail the required existing topography along with mainline and secondary road baselines and baseline information. This information is to be provided in Microstation CADD format for the development of two and three-dimensional files, and in accordance with Article 51, Standards and Procedures of the Agreement (Consultants Only).
- Review existing Base maps or reference sources.
- Incorporate the Horizontal/ Vertical control to base maps.
- Set project control & coordinates for existing and proposed baselines.
- Obtain field notes/ perform analysis and adjustment of field work.
- Download and edit information.
- Conduct deed search.
- Plot and check deeds.
- For Consultant design projects, review & process preliminary CADD files in conformance with Article 51 Standards and Procedures, and for In-house design projects, utilize the NJDOT CADD System.
- Prepare final CADD files.
- Review and provide comments to Designer’s CADD Support Unit.
- Check existing alignment and add final details and description.
- Prepare base map.
- Quality control, coordination and supervision.
- Monitor and support Designer's preparation of base maps.
- Submit results to the appropriate unit.
- Request supplemental survey.
- Conduct supplemental survey such as wetland delineation, locations, borings, ROW stakeouts, test pits, etc.
- Quality control and coordination.
- Processing of Survey Files.
- Preparation of Surface Information.
- Quality control, coordination and supervision.
- Monitor and support Designer's preparation of base maps.
- Prepare supplemental report as addendum to Original survey report.
- Submit results to the appropriate unit.
- Conduct Background Literature & Map Research.
- Prepare Delineation Map.
- Delineate wetlands.
- Processing of Survey Files.
- Preparation of Surface Information.
- Delineation.
- Prepare Wetland Delineation Report and submit to E-Team leader, if required.
- Submit results to the appropriate unit for inclusion in the constructions plans.
- The initial part of this activity should be completed as part of the horizontal/ vertical geometric design of the project.
- Verify horizontal and vertical clearance requirement.
- Determine bridge width and lane configuration.
- Analyze structure length and span depth and the overall impact on the project, considering the more economical low profile super structure. Typical Impacts to be considered:
- Utilities
- Right of Way
- Environmental (including Historic Site impacts)
- Other costs associated with the profile
- Prepare a design recommendation summary that documents the structure selection process and the recommended structure.
- The remainder of this activity should begin after the horizontal/ vertical geometry in Activity 1220 is completed. This activity involves the development of the preliminary structure plans to determine structure type and configuration. Factors to be considered are initial cost, life cycle cost, future maintenance under traffic, etc.
- Evaluate existing documents and data.
- Verify proposed vertical and horizontal geometry.
- Consult with SME’s, as required, for clarification of design requirements.
- Prepare preliminary structure designs.
- Develop type of substructures and superstructures
- Develop preliminary foundation size to determine limits of ROW
- Evaluate constructability and determine construction easement requirements
- Complete scour evaluation
- Incorporate hydraulic data in structure type selection
- Initiate Seismic Design, if warranted.
- Develop preliminary span lengths and structure depths.
- Develop preliminary wing wall locations.
- Develop preliminary locations of other structural items.
- Develop initial geometry for bridges and structures.
- Coordinate the construction staging with Geometrics and Traffic.
- Document decisions in the Design Communications Report.
- Pipeline 1&2 Prepare and submit the preliminary structure recommendations and plans with the PDS Package.
1.0 Prior to commencing any field work the Consultant and/ or Sub-Consultant /Designer /Surveyor must :
• Prepare a plan of action to perform the control and topographic project survey.
• Research all existing plans and reports to support new survey work. Request geodetic control criteria from NJDOT Geodetic Control Unit. Evaluate the Geodetic Survey information and incorporate into the field survey work. Research and recover the Geodetic survey monumentation.
• Contact the Regional Survey Office(s) for information that is available for existing alignment, monumentation and Right of Way plans and survey information.
• Contact the Engineering Document Unit in the Main Complex in Ewing, NJ should be contacted for additional documentation.
• Provide copies of NJDOT Policy and Procedure Manual, NJDOT Survey Manual related, BDCs, CANs, NJDOT Photogrammetric Guidelines (if applicable), and materials related to the Survey portion of the work to the Sub-contractor.
2.0 Immediately after collecting field data the Consultant and /or Sub-Consultant /Designer /Surveyor must :
• Furnish to the NJDOT, before the submission and acceptance of base maps, and survey control schematic plans, a list and description of the location and coordinate values of each control survey point, a copy of the original field notes showing the horizontal distance, angular measurements, and vertical measurements and a copy of the original computations for the adjustment of horizontal distance, angular measurements, and vertical measurements for proper closure of each control survey and level loop or line. This preliminary data submission shall be faxed with cover to Geodetic Survey (609-530-3689) for control reports, and to the appropriate Regional Survey Office (North-973-770-5151; Central-732-431-3335; South-856-486-6777) for general survey reports.
3.0 Perform the control survey work.
4.0 Analyze data from the control survey and topographic survey.
5.0
Compile the control survey information in the Survey Report.
5.1 Prime Consultant/ Designer shall review and concur with Sub- Consultant’s control survey information prior to submission.
5.2 Survey reports for in-house projects shall be submitted to the Production Management Unit Supervisor with a copy to the Project Manager.
5.3 Include all survey control, baseline, and ROW monumentation in the Survey Report that was used. Prior to submittal, it must be field verified by the Consultant, and discrepancies shall be addressed in the report.
5.4 Prior written approval needs to be received from the Survey Services Manager in order to utilize the North American Datum of 1927 (NAD27), and the National Geodetic Vertical Datum of 1929 (NGVD29).
5.5 All data, supporting data, and final survey report will be provided in a digital format (CD) that will be 100% compatible with NJDOT computer systems. PDF or DOC extensions are suitable for use in a “read only” format.
6.0 Projects based on the New Jersey State Plane Coordinate System (NJSPCS)
The CONSULTANT shall provide PROJECT SURVEY CONTROL based on the classification standards for Horizontal Control, Second Order, Class II accuracy and Vertical Control, Second Order, Class I accuracy. The standards of accuracy shall meet the requirement of the Federal Geodetic Control Committee publication “Standards and Specifications for geodetic Control Networks (September 1984)” or its most recent revision. Pertinent supplemental publications for GPS related positioning to be to used to complement the aforementioned publication are “Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning Techniques,” Version 5.0, dated May 11, 1988, reprinted with corrections, August 1, 1989 and “Guidelines for Establishing GPS-derived ellipsoid heights (Standards: 2 cm and 5 cm),” NOAA Technical Memorandum NOS NGS-58, version 4.3, November 1997, or most recent revisions.
The horizontal datum will be the New Jersey State Plane Coordinate System of 1983 (NJSPCS 1983), which is based on the North American Datum of 1983 (NAD83) latest adjustment tag. The NJSPCS of 1927, which is based on the North American Datum of 1927 (NAD27), shall no longer be utilized unless prior written approval has been received from the Survey Services Manager.
The vertical datum will be the North American Vertical Datum of 1988 (NAVD88) or its most recent revision. The previous datum, National Geodetic Vertical Datum of 1929 (NGVD29), has been superseded by NAVD88 and shall no longer be utilized unless prior written approval has been received from the Survey Services Manager.
The survey traverse and the level benchruns shall originate and terminate on existing monuments and/or benchmarks that meet or exceed Second Order, Class I, classifications and were directly established from and/or are part of the National Spatial Reference System (NSRS) formerly known as the National Geodetic Reference System (NGRS) database that is maintained by National Geodetic Survey (NGS). These permanent monuments have been previously established by US Coast and Geodetic Survey, National Geodetic Survey, National Ocean Survey, N.J. Geodetic Survey and other approved agency or private Contractor.
Leveling runs not otherwise specified shall comply with requirements in the Federal Geodetic Control Committee publication for Third Order Geodetic Leveling. The PROJECT SURVEY CONTROL shall be tied to the New Jersey State Plane Coordinate System. The above standards apply to projects which require the establishment, determination or reestablishment of ground control, horizontal and vertical, which are based or tied into the N.J. State Plane Coordinate System.
7.0 Projects based on other systems
Projects which do not require the establishment of horizontal and vertical control, such as Safety Improvements, Maintenance projects, Guide Rail Installations, and Street Intersection Improvement, are not required to meet the N.J. State Plane Coordinate System standards. Guide Rail projects may require horizontal and vertical Control. Survey provider should contact the Prime Consultant/Designer to determine if it is required. These projects should eliminate any reference to the N.J. State Plane Coordinate System. In projects such as street improvements, resurfacing, road widening and bridge rehabilitation, a local or assumed system may be used.
The local system shall meet the following requirements:
- Position Closure 1:20,000 Minimum after adjustment
- Angles Accurate to 5 Seconds or less
- Azimuth Closure (8 Seconds) times (Sqrt of N), where N is the number of angle stations
The local control survey traverse shall be established and measured by accepted National Geodetic Survey methods with proper consideration of tape calibration, all equipment and instrumentation calibration, and all corrections. The error in position closure after distribution of azimuth errors will not exceed 1:20,000. The bench level runs will not exceed 0.05 of a foot times the square root length of the runs in miles or will not exceed 12 millimeters times the square root length of the run in kilometers. All bench runs should be based on National Geodetic Vertical Datum (NGVD) 1929 or the North American Vertical Datum of 1988 (NAVD88).
8.0 Survey Report Content and Preparation
A survey report must be submitted for each project that requires survey work. There are four times during the project that a report or modification to the existing report may be needed.
• Aerial control portion,
• Project control portion (including how the existing baseline(s) was reestablished),
• Topographic survey portion
• Supplemental survey portion.
The following format shall be used:
1. Introduction
1.1 Purpose - Describe the purpose for which the survey was conducted.
1.2 Point of Contact - Supply the name, phone number, and mailing address of the point of contact within the submitting organization, and the Professional Licensed Surveyor in responsible charge of the work. Supply the same information for all organizations that participated in the survey.
1.3 Accuracy Standards - Provide the accuracy standards (vertical and horizontal) specified for the project.
1.4 Signature and seal of the surveyor in responsible charge.
1.5 Prime Consultant certifies in writing that the report was reviewed and found to meet project requirements.
2. Location - Indicate briefly the geographic location and scope of the project in general terms.
3. Field Work
3.1 The Consultant shall describe the work performed to sufficiently research information to recover the existing monumentation on the highway project. Describe and delineate the existing baseline, right of way and center line monumentation and how it is tied into the project traverse and adjusted into the project survey network. The Consultant shall describe how the existing right of way line, and baseline were established.
3.2 Chronology - Give a brief description of the progression of the project. A narrative detailing the methodology utilized to establish all existing Baselines and ROW lines within the project limits is required.
3.3 Instrumentation - Describe the make, model and serial number of each instrument, and accessory equipment such as tripods, tribrachs, leveling rods, etc., age of all equipment, condition of equipment, and date of last calibration, collimation or repair work used on the project.
3.4 Deviation from instructions - Describe any deviation from the procedures and specifications stated in the project instructions.
4. Data Processing Performed - Describe the data processing that was performed. Include tasks such as transferring of data to different storage media, data quality checking, station descriptions, baseline determinations and closure computations.
Complete the following sections as appropriate:
4.1 Software Used - Specify all software by program name and version number which was used to acquire, manage, reduce, adjust, and submit field data. If the project data were reduced or acquired with different versions of a program, specify which version was used with which block of data.
4.2 Rejected Data - Specify any data which was rejected and re-surveyed. Include the reasons why the data from a particular field day were rejected.
4.3 Adjustment - Discuss in detail the type of adjustment performed. Indicate weighting technique used, and stations constrained. All analyses shall be reviewed and analyzed by the Licensed Professional Surveyor in responsible charge.
4.4 Closures - Tabulate the results of all loop mis-closure computations performed. Include the baselines used, base line length, maximum closure in each component, and average closure error in each component. Tabulate closure component error in terms of Cartesian coordinates and in terms of the local terrestrial system. Tabulate comparisons of repeat base lines observed indicating base line length, and maximum and average closure for each base line component. Closures will be stated in feet and parts per million including any scale factor applied.
4.5 The above data, supporting data, and final survey report will be provided in a digital format (pdf or doc read only files) on a CD that will be 100% compatible with NJDOT computer systems. .
5. Attachments and Enclosures
5.1 The Consultant will provide a survey report including an alignment plan for all projects.
5.2 The Consultant shall include the previously furnished list and description of the location and coordinate values of each control survey point, the original field notes showing the horizontal and angular measurements, and vertical measurements and the original computations for the adjustment of horizontal and angular measurements, and vertical measurements for proper closure of each control survey and level loop or line.
5.3 Station List - Include a table, which lists the station name, coordinates, elevation and station type for all stations surveyed.
5.4 Field Project Sketch - Attach a copy of the project sketch. If there are multiple copies of the sketch showing different data, attach a copy of each. The project sketch shall include the following:
5.4.1 All stations occupied during survey.
5.4.2 A border drawn around the edge with grid ticks for latitude and longitude.
In addition to the stations surveyed, the sketch should show other stations of the existing network located within or near the project area. Indicate in the survey report whether any attempt was made to recover these stations. The report and/or recovery notes must indicate why the recovered stations were not surveyed. To indicate a station that was not recovered use “NR” next to that station’s symbol.
Survey points will be shown in an inset sketch when they are too closely together to be depicted clearly on the network sketch.
5.5 Digital photo/ rubbings of monuments (control stations) shall be included in survey report.
5.6 Field Logs - Provide dated copies of field survey notes and record books.
5.7 Quality Control Checklists- Geodetic & General Report- (formats in Survey Manual Appendix C)
5.8 Quality Assurance Checklist- Geodetic and General Reports- (formats in Survey Manual Appendix C)
9.0 Right of Inspection
The STATE reserves the right to inspect at any time during or after the control survey each or any field or office phase of the work and to check each or any operation in the field or the office.
10.0 Survey Crews
The CONSULTANT shall perform all field survey work in accordance with the latest NJDOT Safety Manual. Special attention shall be paid to the proper placement of traffic control devices and flag persons and the need for retro reflective vests. Perform all field survey services in accordance with the NJDOT “Design Manual, Roadway”, as revised and the NJDOT “Survey Manual”.
11.0 Comment Resolution
Upon review of the report, resolved any comments with Survey Unit. Revise and resubmit report. This activity shall be coordinated with the Project Manager.
12.0 Completion
Complete the Survey Report and submit to the Survey Unit with a copy to the Project Manager. Prime Consultant/ Designer shall review and concur with Sub-Consultant’s survey report prior to submission. Survey reports for in-house projects shall be submitted to the Production Management Unit Supervisor with a copy to the Project Manager. Distribute final survey report. After approval of Final Report, copies to be submitted by Prime Consultant/ Designer to the Project Manager, Regional Survey Office, Geodetic Survey, Regional Construction.
- Complete horizontal geometry calculations for mainline, ramps, and side streets; add appropriate information to construction plans and tie sheets.
- Complete vertical geometry calculations for mainline, ramps, and side streets; add appropriate information to profiles and grade sheets.
- Complete driveway profiles where required to determine grading limits; add appropriate information to the plans.
- Prepare Method of Cross Sections if needed for the project; complete preliminary cross sections for mainline, ramps, and side streets.
- Provide and assemble the following plans:
- Key Sheet
- Typical Section Sheets
- Construction Plan Sheets
- Profile Sheets
- Ties Sheets
- Grade Sheets
- Cross Section Sheets
- Preliminary Earthwork Summary Sheet
- Preliminary Signing and Signal Plans (Activity 2160)
- Preliminary Staging/ Traffic Control Plans
- Preliminary Lighting Design Plans (Activity 2150)
- Preliminary Drainage and Soil Erosion & Sediment Control Design Plan
- ITS Facilities Layout Plan (Activity 2165
- Identify utility impacts and determine if accommodations can be performed using a Master Agreement.
- Develop cost estimate of proposed accommodations.
- Discuss determination with Project Manager and Utility Owner.
- Contact Utility Engineering Unit to determine if a Master Agreement is available for the particular Utility Owner, provide estimate and obtain change order numbers.
- Prepare change order with appropriate number of copies.
- Submit Change Order to Project Manager for execution.
- Overlay existing utility facilities with proposed roadway design features including geometry, drainage, structures, etc.
- Identify potential utility conflicts and proposed test pit locations.
- Schedule meetings with Utility Owners and PM.
- Hold meeting to discuss check lists with Utility Owners and PM.
- Document results of meeting with Utility Owners and PM.
- 4. Document decisions in the Design Communications Report.
- If necessary, conduct additional meetings with Utility Owners and PM and follow up.
- Complete and certify Utility Owner Design Authorization Checklists to reflect test pit data and comments received at the meeting with Utility Owners and PM.
- Submit completed Utility Owner Design Authorization Checklists to PM for approval.
- Forward Utility Owner Design Authorization to Utility Owners for signature.
- Distribute approved Utility Owner Design Authorization Checklists.
- Revise, correct and/ or add any utility relocations or betterments that have been changed, altered or added since the Preliminary Design Submission as a result of utility.
- Set up and attend the initial meeting with ROW Engineering.
- Prepare General Property Parcel Maps (GPPMs) in accordance with ROW Engineering Manual.
- Incorporate relevant information provided by Title Company concerning existing cross easements, recent subdivisions and dedications. Particular attention should be paid to establishing Dominant Estate Parcel (DE) and Servient Estate Parcel (SP) parcels where indicated. Creation of unusable remainders should be avoided, by including clearly unusable areas within the limits of adjoining fee acquisitions.
- Investigate recent preliminary and final site plan approvals within municipality and note same on PD plans as necessary.
- The PD ROW PLAN shall contain 2 sets of prints of the GPPMs (without the Alignment Schematic Plan and Tab Sheet) and shall be submitted by the designer only to the Office of ROW for their use in developing a revised ROW estimate.
- PM coordinates with designer and ROW Technical Support as to the need for cost to cure reports, to address on-site parking & maneuverability impacts, septic system & well impacts, curable structural impacts and the like. As the need for such reports are identified, it should be determined whether or not they will be prepared by the designer at this point and submitted to ROW Technical Support along with the final plans when ready, or deferred until the final ROW plan submission when they will then be secured by the ROW Team Leader from ROW’s list of pre-qualified engineering consultants. Close coordination between cost to cure and access concepts must be maintained, so as to avoid problems during the negotiations process. The preferred option is to have the reports done directly by the designer prior to final plan delivery in Activity 2030.
- Secure all pertinent information, data, and details necessary to model the stream flow including existing HEC-2 analysis, if State Study stream.
- Perform backwater analysis to determine impacts to water surface elevation.
- Present the project to the NJDEP to confirm conformance with regulations and to identify potential problems.
- Make modifications to bridge/ culvert design, if required.
- Secure all pertinent information, data, and details necessary to perform scour analysis.
- Determine if proposed design is scour critical. If so, propose required scour countermeasures.
- Incorporate the scour countermeasures into structural design.
- Prepare the documents for the PD Submission in accordance with the above meeting and the Design Submission Procedures. Please refer to this sample Preliminary Design Text Submission (pdf 4.55m).
Note: Incomplete submissions will be rejected and returned.
- Gather and review current Pavement Management System structural adequacy (FWD) and functional condition (SDI, RQI, skid) information, subsurface soil information, and as-built typical sections.
- Evaluate the need for in-situ pavement testing (FWD, DCP) and/ or roadway subsurface exploration to determine material parameters for pavement structure analysis.
- Prepare FWD testing plan and the number and locations of pavement cores, Dynamic Cone Penetrometer (DCP) tests, soil borings, test pits and laboratory tests and submit with the PDS Package.
- If required, procure the services of a Pavement Engineering Consultant and/ or specialty contractor.
- Conduct Falling Weight Deflectometer testing, pavement coring, Dynamic Cone Penetrometer (DCP), soil borings and other in-situ testing.
- Send pavement and soil samples for laboratory analysis.
- Prepare lab and field testing report and submit with the PDS Package.
- Perform preliminary pavement structural design calculations to determine required pavement thickness.
- Determine the most cost effective pavement treatment (rehabilitation vs. reconstruction and flexible vs. rigid) considering initial cost, future maintenance, constructability, and roadway user delay costs.
- Prepare Life Cycle Cost Analysis and submit with the PDS Package.
- Field investigation and evaluate part of existing system to remain.
- Delineate tributary drainage areas.
- Investigate conceptual schemes to minimize utility conflicts and impact to private property. Select an optimal drainage system scheme.
- Determine location for storm water discharge and any warranted outlet protection.
- Determine location of swales and ditches required to convey runoff.
- Determine location and preliminary size for storm water quality/ management basin or prefabricated device.
- Determine easement and ROW needed to accommodate proposed drainage system.
- Prepare scope of work for Final Design Phase with PM. (note activities required/ not required).
- Submit draft proposal to the PM.
- Finalize and submit proposal.
- The Scheduler with guidance from the PM develops an FD schedule on the basis of the scope of work and past history.
- Develop the engineering man-hour cost estimate for in-house support of a Consultant Designed Project that is advancing into FD.
- Develop the engineering man-hour cost estimates for in-house design and in-house support for an In-House Designed Project that is advancing into FD.
- Finalize the FD Budget Estimate documentation that is necessary for both budget approval and the subsequent funding authorization.
- Obtain an approved Project Baseline Schedule/ Budget Action Form.
- Request authorization for FD Development.
- After authorization is received, execute the Consultant Agreement Addendum (CAA) for FD.
- Develop a soil sampling plan and submit to Environmental Program Resources.
- Sample sites of concern: soil sampling, groundwater sampling, and sediment sampling.
- Prepare SI report and if appropriate, identify presence of contamination and need to conduct further soil sampling and submit to Environmental Program Resources.
- Incorporate results into PDS Package and ROW Documents.
- Provide the Site Investigation report to the NJDEP for review and comment.
- Prepare a detailed soil sampling plan and submit to Environmental Program Resources.
- Conduct detailed sampling.
- Select recommended remedial action with gross estimate of costs.
- Prepare Remedial Investigation (RI) Report and submit to Environmental Program Resources.
- Provide the Remedial Investigation results to NJDEP for review and comment.
- Prepare PAECE Report and revise according to Environmental Program Resources comments.
- Prepare ROW Documents.
- Submit Preliminary ROW Documents to the Office of ROW and ROW Engineering accordance with ROW Engineering Manual.
- For temporary easements, the projected time period necessary to complete the work in that particular area must be stated. Extension clauses are to be open-ended in terms of not limiting the duration of occupancy.
- Parcel descriptions are to include all owner’s right, title and interest in abutting streets, as well as being subject to existing recorded and unrecorded public utilities easements.
- Review PRE-Final ROW submission comments, makes necessary corrections in accordance with the ROW Engineering Manual, and submits plan package to ROW Technical support.
- Submit two sets of prints of the ETMs, GPPMs, one set of description and a sampling of the IPMs, as directed, to the ROW Engineering Unit for review (Minimum of 10% of the IPMs)
- Resolve all comments with the ROW Engineering Unit and revise documents as necessary. Provide revised documents to ROW Technical Support.
- Submit the Final ROW Submission Package. Requirements include the following:
• Final ROW plans
• Parcel Descriptions
• The latest construction plans
• Approved ROW Comment Resolution
• Current property owner names verified within a month of the Final ROW Submission
• All Project commitments that involve Landscape, Traffic Staging and Duration, ROW, and Access Issues
• List of all Temporary Construction Easements and Site Parcels with corresponding construction durations
• Environmental Summary Letter
• Access Design Memo and Right of Entries
• List of Green Acre Parcels
The package will not be considered to be complete if any of the above mentioned items are missing.
- For all revocations and some complex modifications, identify the need of Access Impact Assistance (AIA) report.
- For all revocations and some complex modifications, arrange meeting with Lot owner to discuss the site impacts.
- Prepare and submit Two (2) copies of each ACOs to AD for review.
- Prepare and submit AIA report to AD.
- Prepare and submit checklist for each ACO to AD.
- Prepare and submit Form MT-159 (request of waiver) for each applicable ACO to AD.
- Prepare and submit a list of property owners’ names and mailing addresses to AD. For any revocation of access, also include names and mailing addresses for tenants.
- Provide comments on ACOs and AIA reports or arrange a comment resolution meeting with the designer and resolve all comments.
- Finalize the ACOs and AIA report in compliance with AD’s comments and submit 12 copies of each ACO and 6 copies of AIA report to AD.
- If necessary, prepare a revised cutout (including a revised cutout date) showing the revisions as agreed upon at the meeting.
- Show location and quantity of identified Soil Erosion & Sediment Control controls and features in accordance with the Soil Erosion & Sediment Control Standards.
- Develop SESC specifications.
- Prepare engineering cost estimate.
- If area is less than ½ acre, then no additional action is required.
- If area is equal to or greater than ½ acre but less than 1 acre, then a reforestation plan is required.
- If area is 1 acre or larger, then a public forum is required (notification and comment period) in addition to a reforestation plan. When required, the forum shall be held at least 180 calendar days prior to deforestation. The forum shall be held in conjunction with the project’s community information center in Activity 2220.
- Provide Landscape Architecture with a color digital orthophoto quadrangle at 1 meter ground resolution with construction project overlaid.
- Obtain as-built plans and conduct field evaluation
- Obtain Crash Data
- Perform Lighting Warrant Analysis
- Submit Lighting Warrant Analysis for approval prior to PDS
- Prepare benefit/ cost ratio in annual accident costs to illumination cost
- Submit benefit / cost ratio for approval prior to PDS
- Determine impact of lighting systems in residential areas
- Select appropriate Light System
- Submit selected Light System for approval prior to PDS
- Determine placement of Luminaries using approved software
- Identify and plan to resolve any potential utility conflicts
- Determine availability of electrical service and load centers
- Determine Right of Way needs and revise ROW plans accordingly
- Prepare Electrical Service Inquiry (ESI)
- Pipeline 1&2 Submit plans etc. with the PDS, in accordance with the Guidelines for Preparation of PDS Package – Designer
- Pipeline 3 Submit plans etc. with the FDS
Items #4, 6, and 9, when applicable, shall be submitted to TSSE as a complete interim package.
- Resubmit corrected or modified plans for certification.
- Conduct Field inventory and investigation.
- Review project file (traffic counts, traffic patterns and crash data, signal warrant analysis, capacity analysis). Prepare any additional analysis as required.
- Submit traffic signal warrant analysis for approval prior to PDS.
- Prepare Preliminary Signing and Striping Concept.
- Determine need for overhead sign structures, avoiding known obstacles such as overhead utilities.
- Select overhead sign structure locations.
- Submit overhead sign/ structure locations for approval prior to PDS.
- Obtain lane closure hours from Traffic Operations.
- Prepare Traffic Impact Report (TIR), when required.
- Submit TIR for approval prior to PDS.
- Prepare Preliminary Traffic Signing and Striping plans.
- Prepare Preliminary Traffic Signal plan.
- Prepare Preliminary Traffic Control Plan/ Staging plans.
- Prepare Temporary Traffic Signal plans.
- Determine Right of Way needs and revise ROW Plans accordingly.
- (Pipeline 1 & 2) Submit plans etc. with the PDS, in accordance with the Guidelines for Preparation of PDS Package.
- Pipeline 3 Submit plans etc. with the FDS
Item #3, 7, and 10 when applicable, shall be submitted to TSSE as a complete interim package.
- Review the ITS System Analysis and the ITS Facilities Layout plans contained in the CD/ FA Report in Activity 0230.
- Re-confirm the ITS needs identified in the SDR stakeholders.
- Obtain and review available as-built documents.
- Perform field surveys to confirm existing conditions Document results.
- Identify power and telephone locations. Provide documentation of availability from utility companies.
- Determine method for overall coordination between the proposed ITS facilities and the existing systems and utilities.
- Research for other current and proposed projects which may impact on this ITS design. Coordinate with the designers of this project to identify and resolve conflicts.
- Coordinate with the SMEs for other activities for the design of structural supports, foundations, borings, traffic counts, signal timings, right of way, utilities, etc.
- Prepare and provide for construction staging requirements for the proposed ITS facilities.
- Develop special provisions for operational testing of the existing ITS facilities prior to turning over maintenance of the facilities to the contractor during construction.
- Develop special provisions for the maintenance of operation the existing ITS facilities by the contractor during construction.
- Coordinate with Traffic Operations to establish "allowable system downtimes". Establish penalties for failure to comply. Include downtimes and penalties in the special provisions.
- Investigate the performance requirements for all ITS components. Utilize Standard Specifications, Electrical Material Specifications and Standard Electrical Details, when appropriate. Review and update these documents, when necessary, to meet the performance requirements of the project. Develop special provisions and details for non-standard items and those standard items for which standard specifications and standard details do not exist. Document the availability and compatibility of all specified components.
- Evaluate the performance and compatibility of proposed hardware, firmware and software. Coordinate this evaluation with the project manager and appropriate stakeholders. Establish performance testing. Document results and make recommendations for use.
- Develop special provisions for firmware and software performance requirements and acceptance testing.
- Develop special provisions for the testing and acceptance procedures for each specified ITS components and the system as a whole.
- Design the communication backbone, Specify the types of conduit. Specify cable type, bundling, color-code and labeling. Refer to Standard Electrical Details and Electrical Material Specifications. Provide a dB loss analysis (loss budgeting) for the system.
- Design the electrical power system for the ITS facilities. Provide voltage drop calculations for the entire electrical power system. Confirm that wire size is compatible with equipment terminals.
- Develop special provisions for the construction requirements for the proposed ITS facilities.
- Prepare 1"-100' scale construction plans for the communication conduit. Identify the locations of all ITS facilities. The locations for the fiber optic splices shall be indicated. Provide local ITS facilities plan sheet numbers for the cross-reference.
- Prepare 1"-30' scale construction plans for each local ITS facility.
- Prepare "one-line system block diagram" plans. Diagram shall indicated all devices and their function and the type of connection (optical or electrical).
- Prepare "detailed fiber and electrical wire interconnect diagram". Diagram shall indicated all devices and their functions, all fiber optic cable terminations, all electrical power cable terminations, and all telephone cable terminations for the entire system. All devices shall be clearly labeled for easy identification. Color code and circuit numbers for each fiber and wire shall be specified. Method of termination for fiber and wire shall be specified.
- Prepare equipment layout plans. Plans shall indicate the nominal size of all equipment enclosures, rack assemblies and individual devices and their specific locations.
- All plans shall be completed in accordance with the Traffic Signal and Safety Engineering's CADD Standards. Refer to the NJDOT CADD Standards Manual, Section 1 (General Standards and Section 3 (Traffic signal and Safety Engineering Plans). In conjunction with these standards it is required that all Traffic signal an Safety Engineering CADD Standards sympbologies, cells weights, color table, etc., are utilized. These Special Items, including pen tables, line codes, cell library, seed file, etc, shall be supplied upon written request to the Manager of Traffic Signal and Safety.
- Coordinate with the other SME's to identify and resolve conflicts.
- Complete ITS Quality Assurance Checklists(s).
If Pipeline 1&2 Submit plans, documentation, etc. with the PDS, in accordance with the Design Submission Procedures. Submit PDS checklist.
If Pipeline 3 Submit plans etc. with the FDS, the tasks listed above under activity 2065 shall be performed as part of Activity 3065. Submit plans, documentation, etc. with the FDS. Submit PDS and FDS checklists.
- Determine inlet spacing using gutter flow spread and by-pass analysis.
- Determine type and sizes of inlets, outlets, pipes and channels and placement of drainage structures.
- Size swales and ditches required for conveying the runoff.
- Design controls and grading for storm water quality/ management basin or prefabricated device.
- Prepare Alternative pipe material design, if required.
- Coordinate proposed locations with structural designer if walls or abutments may be affected.
If Pipeline 1&2 Prepare a drainage design recommendation summary, attach all hydrologic and hydraulic calculations, and submit with the PDS Package.
If Pipeline 3 Submit plans etc. with the FDS.
- Field investigations, drainage survey, and identification of soil types.
- Soil loss calculations and drainage erosion calculations.
- Recommend SESC controls or features.
- Any projects with a land disturbance less than 5000 square feet, the Designer shall submit of a letter of determination to that calculation. Any project involving a land disturbance equal to or greater than 5000 square feet, the Designer shall prepare a Soil Erosion and Sediment Control Report. This report shall include calculations and plans that address both temporary and permanent items of the engineering and vegetative standards. Calculations shall be shown for items that require specific sizing, i.e. rip rap, settling basins, etc. The report shall also contain a statement that the information presented therein is in accordance with the Soil Erosion & Sediment Control Standards.
Where practical, Soil Erosion and Sediment Control Items shall be shown on Soil Erosion and Sediment Control plans or on Environmental plans.
It shall also include:
A. Cover Sheet.
The Cover Sheet shall include the following information:
New Jersey Department of Transportation
Soil Erosion and Sediment Control Report
Route _______, Section______, (or Project Name_____________)
Mileposts: From______ To_______
County_____________, Municipality____________
Preparer____________, Date____________
B. Project Description.
A general description of the project that shall include a discussion of soil types, slopes, watershed areas, wetlands, stream crossings and other factors that would effect soil erosion on the project. A statement summarizing the general soil erosion control concept of the overall project shall be included.
C. The following items shall be addressed specifically:
- Perimeter control
- Construction entrances
- Stream crossings
- Protection of adjacent waterways and wetlands
- Stabilization of ditches and swales
- Slope protection during construction
- Control of construction runoff (include calculations)
- Inlet and outlet protection (include calculations)
- Storage pile stabilization
- Temporary haul roads or diversionary roads stabilization
- Concrete Washout facilities
- Sequence of construction of sensitive areas and soil erosion control items. Give special consideration to sensitive areas such as wetlands, flood plains, waterways, parks, etc.
- Compliance with the Environmental Commitment Report for the project.
Include all the above in one package.
See the Sample Plans for how to calculate Contingency Quantities for the maintenance of the various soil erosion and sediment controls as if and where directed.
- Prepare or assist in preparing the roadway plan sheets as a complete package that may include:
- Key
- Estimate – Distribution of Quantities
- Typical Sections
- Plan Sheet Index
- Construction Plans
- Environmental Plans
- Profiles
- Ties
- Grades
- Traffic Control And Staging Plans
- Electrical Plans
- Electrical Details
- ITS Facilities Plans
- ITS Facilities Details
- Landscape Plans
- Traffic Striping and Signing Plans
- Method of Cross Sections
- Cross Sections
- Construction Details
- Estimate of Quantities-Bridge
- Bridge Plans
- Prepare the Roadway Quantity Calculations
- Prepare the Quality Checklist
- Update the Design Communication Report
- Distribute the PD Submission for review.
- Prepare Jurisdictional Base Maps and submit to Jurisdictional Control Coordinator with a letter or memorandum advising if horizontal geometry, drainage and Right of Way are finalized or subject to change. Provide approved project schedule.
- Adhere to the directives as provided above.
- Repeat steps 1, 4, and 5 until Jurisdictional Control Unit deems the Jurisdictional Limit Map acceptable.
- Prepare mailing lists, data sheets, displays, technical presentations, and meeting follow-up. When applicable, the public forum requirements of the Reforestation Act shall be met as part of this presentation.
- Obtain or determine traffic volumes and projected growth rates.
- Obtain or determine the number of vehicles in each classification.
- Obtain or determine axle loads.
- Determine input values considering environment, materials and traffic.
- Conduct structural performance analysis using iterative process.
- Evaluate technically viable alternatives.
- Pipeline 1&2 Prepare Pavement recommendation and submit with the PDS Package.
- Pipeline 3 Submit pavement recommendation with the FDS.
- Request for supplemental survey.
- Conduct supplemental survey such as wetland delineation, locations, borings, ROW stakeouts, test pits, etc.
- Monitor Designer's performance of supplemental field surveys.
- Quality control and coordination.
- Process Survey Files.
- Prepare Surface Information.
- Prepare supplemental report as addendum to Original survey report.
- Evaluate sampling results and determine best method of treatment or removal.
- Prepare report that documents the contamination clean-up plan.
- Submit the contamination clean-up plan to Environmental Program Resources for review and approval.
- Make necessary revisions based on comments from review.
- Develop appropriate contamination and Environmental Plan Sheet specifications and modify per Environmental Program Resources comments.
- Under Direction of Environmental Program Resources/ PM incorporate specifications and plan sheets into overall project plans.
- Collect required data.
- Research various alternatives.
- Prepare Conceptual Wetlands Mitigation Plan.
- Submit Conceptual Wetlands Mitigation Plan to Environmental Program Resources for review.
- Revise as necessary.
- Prepare appropriate contract documents.
- Coordinate with the PM, Environmental Program Resources, and ROW Units, to obtain the ROW availability or right of entry along with any property reports.
- Collect supporting information.
- Prepare required plans, engineering analysis, and environmental reports in accordance with the prevailing standards of the permitting agency.
- Submit draft application to Environmental Team for review. Stream Encroachment permit applications are submitted to the Hydrology & Hydraulics Unit.
- Revise application package, as required.
- Submit appropriate copies of revised application to Environmental Program Resources.
- At the discretion of the PM/Designer, set up a meeting with the appropriate SMEs and project stakeholders involved in the review to discuss any comments that are not clear to the Designer or to discuss their intended resolution of any comments needing further conceptual discussion. The Designer is responsible for resolving outstanding issues/comments with the reviewers.
- Document decisions from the comment resolutions in the DCR.
- Determine the need for subsurface exploration and in-situ testing to evaluate such geotechnical concerns as foundation support, settlement, slope stability and ground water conditions, and to determine the general geology of the project site.
- Determine the number, location and depth of borings; the depth and types of samples and the in-situ testing required for the geotechnical design of structure foundations and the roadway, utilizing the guidelines published by the Geotechnical Engineering Unit.
- Prepare a boring and in-situ testing layout plan and specifications.
- If required, procure the services of a drilling or other specialty contractor.
- Conduct drilling, sampling, and in-situ testing. Classify samples.
- Gather field data (detailed line mapping of rock, exposures and rock identification) for rock cut areas.
- Prepare the laboratory testing program.
- Send samples for laboratory analysis.
- Gather and review the subsurface (soil boring logs, soil lab testing data, in-situ testing data) and groundwater information over the project site and at each structure location.
- Determine the soil parameters and soil profile required for the geotechnical analysis at each structure site.
- Select foundation type.
- Submit boring logs, boring location plans, in-situ testing, other investigative analysis, and foundation type selection to the Geotechnical Engineering Unit.
- Conduct the geotechnical analysis and design for the structures foundations, analyzing the necessary items such as soil bearing capacity, pile bearing capacity, estimated pile tip elevation, required pile embedment, foundation settlement and foundation stability.
- Assess foundation constructability, pile drivability and other geotechnical foundation concerns.
- Prepare Geotechnical Foundation Engineering Recommendations and submit with the PDS Package.
- Perform seismic retrofit analysis.
- Submit recommendations with the PDS Package.
- Conduct the geotechnical analysis and design for the roadway, considering necessary items such as slope stability, settlement, required ground improvement, and subsurface drainage.
- Assess roadway geotechnical constructability and other geotechnical concerns.
- Conduct geologic structural analysis, investigating possible failure modes and evaluating stability of proposed rock slopes.
- Submit the geotechnical roadway and rock engineering recommendations with the PDS Package.
- Construction Estimate – follow guidelines as per Construction Cost Estimating Guide.
- Construction Schedule – follow guidelines as per Construction Scheduling Manual.
- Prepare the construction environmental plan sheets in accordance with Final Design Submission Guidelines.
- Attend meeting held on site.
- Prepare the plans and specifications for all Asbestos Remediation necessary for the construction contract and forward them to the Construction Management – Asbestos Consultant.
- Upon receipt of the remediation plans and specifications, incorporate these documents into the Final Design Plans, Special Provisions, cost estimate and construction schedule to be submitted as part of the Final Design Submission.
Finalize Jurisdictional Limit Maps and Agreements (3015)
- Submit completed Jurisdictional Limit maps to PM for approval.
- Begin preparation of draft jurisdictional agreements.
- Prepare preliminary jurisdictional agreements, as per the Department’s Sample
Jurisdictional Agreement clauses.
- Submit draft agreements with one copy of the final Jurisdictional Limit maps to PM for comments and/ or concurrence.
- Upon concurrence of draft agreements, prepare submission package for the NJ Office of the Attorney General (AG) for Approval As To Form (AATF). The package will consist of two copies of each draft agreement with pertinent map attached.
NOTE: Activity 3015 requires horizontal geometry, drainage and ROW to be completed.
- Complete Lighting Plans.
- Resolve overhead and underground utility conflicts.
- Submit plans etc. with the Final Design Submission.
- Complete Traffic Signing, Striping and Signal Plans.
- Resolve overhead and underground utility conflicts.
- Prepare specifications.
- Submit plans etc. with the Final Design Submission.
- Coordinate with the SMEs of other activities for the completion of the design of structural supports, foundations, boring, traffic counts, signal timings, right of way, utilities, etc.
- Coordinate with the designers of current and proposed projects to identify and resolve conflicts.
- Complete the development of special provisions for the construction staging requirements for the proposed ITS facilities.
- Complete the development of special provisions for the maintenance of operating the existing ITS facilities during construction.
- Complete the development of special provisions for allowable downtimes and penalties. Confirm "system downtimes" with Traffic Operations. Confirm penalties for failure to comply. Provide documentation.
- Complete the design of construction plans for communication backbone.
- Complete the design of construction plans for local ITS Facilities.
- Complete the development of special provisions for material and equipment, construction requirements, method of measurement and basis of payment requirements. Complete the review/ update/ revision of related Electrical Material (EB) Specifications.
- Complete the development of special provisions for firmware and software performance requirements and acceptance testing.
- Complete the design of ITS construction details. Complete the review/ update/ revision of Standard Electrical Details.
- Complotted the design of the one-line system block diagram.
- Complete the design of the detailed fiber and electrical wire interconnect diagram.
- Complete the design of equipment layout plans.
- Finalize the ITS engineer's estimate.
- Document the availability of required utility services.
- Coordinate with the SME's for other activities to identify and resolve conflicts.
- Complete the ITS Checklist for FDS.
If Pipeline 1&2, submit plans, special provisions, documentation, etc. with the Final Design Submission. Submit the ITS Quality Assurance Checklist for FDS.
If Pipeline 3, the tasks included lists above under (Activity 2065 needs listing) shall be performed as part of Activity 3065. Submit plans, documentation, etc. with the FDS. Submit PDS and FDS checklists.
- Submit base sheet information to L&UD.
- Conduct field investigation to collect information for landscape design.
- Determine the locations for functional and aesthetic plantings and verify the clear zone and sight distances for these areas.
- Prepare landscape plans.
- Prepare landscape specifications, estimate and detail sheet.
If In-House Design, L&UD will:
- Conduct field investigation to collect information for landscape design.
- Determine the locations for functional and aesthetic plantings and verify the clear zone and sight distances for these areas.
- Prepare landscape plans.
- Prepare landscape specifications, estimate and detail sheets.
- Make final revisions to drainage plans, if necessary.
- Prepare details and specifications for non-standard items and add drainage item quantities to plans.
- Prepare engineering cost estimate.
- At the discretion of the PM, hold a ”Project Presentation Meeting” (Pipeline 3 projects only) Discuss the Interactive Communications procedure. - with PM
- Distribute the documents to the PM.
- Review all items provided in the Contract Meeting Checklist and Construction Management comments. - with PM
- Include all necessary changes into the contract documents.
- Address comments and decisions in the Design Communications Report. - with PM
- Evaluate the review comments from PM/Value Solutions/SME's/Construction Management.
- At the discretion of the PM, set up a meeting with the Designer and appropriate SME’s involved in the review of the FDS to discuss any comments that are not clear to the Designer, or to discuss the intended resolution of any comments needing further conceptual discussion. Resolve outstanding issues/comments with Value Solutions, Construction Management, and SME(s).
- Resolve Comments so the PM can inform the Designer that the project can now proceed to PS&E incorporating the results of the resolution of all the previous FD comments.
- Document decisions in the Design Communications Report.
Prepare the Pre-PS&E package and submit to the PM.
- Make final revisions to plans, specifications, attachments, and estimates.
- Provide Designer’s Certification to the PM.
- Send the Soil Boring Log to the Engineering Documents Unit in PDF format and to the Geotechnical Engineering Unit in electonic format as per the Soil Boring Data Submission Standards.
- Submit PS&E package to the PM.
- Address FHWA comments.
- Document decisions in the Design Communications Report.
Incorporate the comments into the tasks of Activity 3110.
During Final Design Development, develop the construction estimate using the Construction Cost Estimating Guide, and if so directed use the Request for Approval of Patented/Proprietary Items on Federally Funded Projects form.
During Final Design Development, develop input for the Special Provisions using the Standard Input and guidance provided by the latest Baseline Document Change. Determine and include the following information in the Special Provisions Attachments at the end of the Standard Input.
See the Standard Input for instructions on use of the following forms:
During the Final Design development, develop the proposed construction schedule using the Construction Scheduling Manual, as a guide.
- Analyze roadway plans including full profile and cross section information.
- Decide on materials and aesthetics with Landscape Architecture/ PM.
- Prepare plans and details. Insure that wall heights meet the minimum required in the Noise Study Report thru coordination the Environmental Program Resources.
- Prepare Final Noise Study Report and send to municipality.
- Review geotechnical data for foundation design.
- Assemble the documents into a package for the FDS and insure that it meets the requirements as determined above.
- If there is railroad involvement, send a separate final submission (relevant sheets only) to the railroad (check with railroad for number of copies, usually six sets).
Plan preparation includes the finalization of the structures documents according to the Design Manual for Bridges and Structures and the Final Design Submission Guidelines.
- Incorporate comments from the Preliminary Design review, if applicable.
- Insure that the bridge stage construction plans are compatible with the roadway plans.
- Design and complete structural plans and special provisions, including but not limited to Key plan of Structures, General Plan and Elevation Pile plan, Abutments, Piers, Superstructure, Deck Slab, Detail Sheets, Culverts, Retaining Walls, Demolition Plans, Architecture Plans, Sign Structures and Specialty sheets.
- Design and complete special and/ or modified structural details.
- Prepare engineer quantity estimate.
- Prepare structural quantity calculations.
- Design and complete structural details for noise barriers.
- Provide design criteria and schematic layout for temporary structures.
- Provide input for durations on structural items for the construction bar chart.
- Prepare water budget calculations for mitigation site.
- Prepare plans and specifications.
- Prepare wetland mitigation report.
- Prepare conservation easement for mitigation site.
- Conduct ground water monitoring, if appropriate.
- Coordinate and meet with NJ Department of Environmental Protection on development of Final Wetland mitigation plan.
- Respond to NJDEP requests for additional information or for clarification of elements of the Wetland Mitigation Plan.
- Incorporate permit conditions into the contract documents.
- Review the Utility Owner plans to determine if they comply with the Utility Owner Design Authorizations Checklists.
- Review the Utility Owner cost estimates to determine if they are properly detailed and reasonable.
- Finalize the color-coded existing, proposed and temporary facilities on the Utility Agreement Plan including the appropriate Engineering Text.
- Prepare the utility schedules, specifications and owner contacts in the Special Provisions of the Standard Specifications.
- Submit one set of color copies of the Utility Agreement Plans to PM to review and approve.
- Upon receipt of PM approval, prepare the appropriate number of color copies of the Utility Agreement Plans and submit to PM.
- Prepare Detailed Plans, Specifications and Estimate.
- Submit the Plans, Specifications and Estimates to the Utility Company for review.
- See activity 3170 for a description of Designer Tasks.
- Prepare Utility Agreement Modification (Construction Authorization) incorporating a detailed cost estimate including relevant documents for execution.
- Finalize Transmission Wiring Plan and Profiles for three (3) conditions (existing, temporary – during construction of new bridge), and final.
- Finalize Catenary Wiring Plan and profiles for three conditions (existing, temporary – during construction of new bridge), and final.
- Prepare structure erection diagrams for proposed catenary structures and for any existing catenary structure that requires modifications to the catenary system, transmission wires, or structural components.
- Create a bill of material and statement of work related to the individual catenary structures.
- Prepare wire loading diagram for the structure.
- Structural elements for both modified existing structures and new catenary structures will be designed and detailed for this submission.
- Obtain soil Borings at each proposed foundation location. Display boring log data on the drawings.
- Catenary and transmission structural hardware will be designed and detailed. A detailed bill of material will be prepared for each structural assembly. The level of detail required could be compared to a typical shop drawing where all components are quantified from major elements to bolts, nuts and washers.
- New catenary and transmission hardware, as well as existing hardware that require modification or replacement, will be identified and represented on the drawings.
- Address the comments received from the Amtrak 30% submission and make appropriate changes.
- Prepare a force account estimate, which includes material, labor, and equipment for Amtrak construction related work.
- Prepare a proposed construction sequence for Amtrak related work that will minimize impacts to Amtrak facilities.
- Finalize structure erection diagrams for proposed catenary structures and for any existing catenary structure that require modifications to the catenary system, transmission wires or structural components. Finalize the bill of materials and statement of work related to the individual catenary structures.
- Finalized structural elements for both modified existing structures and new catenary structures will be designed and detailed for this submission.
- Finalized catenary and transmission structural hardware will be designed and detailed. Finalize the bill of material for each structural assembly.
- Finalize new catenary and transmission hardware as well as existing hardware. Required modification or replacement will be identified and represented on the drawings.
- Address the comments received from the Amtrak 60% submission and make appropriate changes.
- Prepare bonding and grounding plan and elevations for required work within the work limits.
- Prepare bonding and grounding assembly details for the new and existing bridges, utilities and catenary structures.
- Revise the force account estimate which includes material, labor and equipment for Amtrak construction related work as a result to Amtrak comments and design modifications.
- Prepare catenary wire hanger tabulations for all catenaries within the project limits.
- Address the comments received from the Amtrak 90% submission and make appropriate changes.
- Prepare a master bill of material, which quantifies every component within every assembly detail.
- Finalize bonding and grounding plan and elevations for required work within the work limits.
- Finalize bonding and grounding assembly details for new and existing bridges, utilities and catenary structures.
- Address the comments received from the Amtrak Final Review and make appropriate changes.
- The Designer, consultant or in-house shall upon receipt of the copy of the Contractor Procedure form letter, establish a file for the working drawings.
- If received by the Consultant Designer (rather than Engineering Documents for In-house projects), they are to review according to the Approved and Certified procedures below.
In-House Distribution Chart
| In-house Design Units |
Type of Working Drawing |
| Structural Design |
Bridge and Structural Items |
| Geometric Design |
Roadway Items Guide Rail and Safety Features |
| Traffic Signal & Safety Engineering |
Electrical, Sign Face Layout |
| ITS Engineering |
Electrical/ ITS items |
| Other ITS related units as specified for project |
Electrical/ ITS items |
| Movable Bridge Engineering Group |
Electrical/ Mechanical (Movable Bridges) |
| Landscape Landscape |
Street and Park Furniture Architectural Finishes |
A copy of the transmittal letter for each submission shall be sent to the Resident Engineer and the Project Manager. On movable bridge projects, and projects with ITS facilities, a copy of all transmittal letters between the consultant and contractor for each subcontractor shall also be sent to the Department’s Movable Bridge Engineering Group and ITS Engineering and/ or other project specific ITS related unit, respectively.
3. APPROVED Working Drawings
Review and coordinate the satisfactory resolution of all comments, and make a recommendation to approve the working drawings to the State Transportation Engineer (STE) by signing and affixing a stamp indicating “RECOMMENDED FOR APPROVAL” (Working Drawings Stamps, Stamp A).
ITS Landscape and Movable Bridge reviewed by a consultant send to that unit for concurrence before submitting to STE.
If the State Transportation Engineer does not agree with the “Recommendation For Approval,” the Designer will coordinate the resolution of the comments and resubmit the working drawings for approval as described above.
4. CERTIFIED Working Drawings
Review the working drawings for conformance with design concepts as well as resolve comments from railroads and agencies. The working drawings will be designated either for certification by indicating “CERTIFIED“ or “CERTIFIED AS NOTED“ or rejection by indicating “REVISE AND RESUBMIT“ by affixing a stamp (Working Drawings Stamps, Stamp C).
Working drawings that are stamped “CERTIFIED“ or “CERTIFIED AS NOTED“ shall continue to be processed according to the next step.
The certification, “CERTIFIED AS NOTED” is to be used only when corrections are limited and the drawings fundamentally satisfy the contract. Examples of limited corrections include sporadic, minor dimensional errors, shop notes that are not fully consistent with the specifications but can be easily corrected on the drawings by the Design Unit and format inconsistencies. Working drawings certified as “CERTIFIED AS NOTED“ permit the Contractor to order materials and perform the work, but the Contractor must submit the required number of revised working drawings to the Design Unit incorporating the noted comments within thirty calendar days to receive a stamp designated “CERTIFIED”. The Contractor’s transmittal letter must clearly identify the working drawings that previously received a conditional “CERTIFIED AS NOTED”. Revisions that have been incorporated should be noted and that the submission is for certification. If certification is warranted, the Design Unit shall stamp the working drawings “CERTIFIED” and then distribution.
Working drawings shall not be rejected unless the drawings cannot be certified due to nonconformance or poor quality, such as legibility, lack of adequate dimensions, details and or notes, contradictory information or other problems that may lead to significant shop errors. The Designer shall return working drawings that are rejected by stamping, “REVISE AND RESUBMIT”, directly to the Contractor. A transmittal letter detailing the reason(s) for rejection shall be included with the returned working drawings. A copy of the transmittal letter shall be sent to the Resident Engineer, Project Manager and ED. These drawings shall be revised, approved and resubmitted by the Contractor, until certification is given.
5. Distribution Designer
If an In-House Design, all Unit shall retain one copy for file and send all other copies (minimum of five (5) copies) of the approved/ certified (including certified as noted) working drawings to ED for distribution as per the list below.
If an Consultant Design, the Consultant Designer, after approval or certification of the working drawings for sign legends and locations, movable bridges, ITS facilities, and street/ park furniture and architectural finishes, shall submit the drawings to Traffic Signal & Safety Engineering, Movable Bridge Engineering Group, ITS Engineering, or Landscape Landscape, respectively for their concurrence. These units will have one week to review and submit a letter of concurrence to the Consultant Designer.
The Consultant Designer shall distribute the working drawings after approval/ certification (including certified as noted) and when required, the letter of concurrence (for signage, movable bridges, ITS facilities or furniture/ finishes) is received as per the list below.
The accepted working drawings shall be distributed as follows:
- One copy to the Resident Engineer
- Two copies to the Bureau of Materials
- One copy to the Design unit’s file (consultant design only)
- One copy to the Engineering Documents Unit
- Remaining copies to the Contractor
- Obtain the original project mylars from the Engineering Document Control Unit.
- Once the project mylars are received, transfer all the information as marked by the Resident Engineer onto the mylars in red ink using CADD or lettering boards where possible. When the use of CADD or lettering boards is not possible, the Project Manager may permit the information to be transferred using free hand drafting. The following details shall be observed:
(a) Ink in large leters “AS-BUILT” to the left of “PLANS OF…” on the Key Sheet.
(b) Ink onto the Key Sheet mylar the “Certification” statement, signed by the Resident Engineer on the front of the “white set”.
(c) Check the as-built quantities listed on the DC-104 form against those listed on the “white set” Estimate of Quantities sheet and any discrepancies resolved with the Resident Engineer.
(d) As-built quantity totals for original plan items and items resulting from change orders shall be shown only on the “Estimate of Quantities” sheet(s). The as-built columns on the “Distribution of Quantities” sheet(s) and in the “To be constructed” box on each plan sheet will not need to be completed. (Note: It will not be necessary to complete these columns even if the “white set” comes through with them filled in).
(e) All changes made by Construction forces as marked on the “white set” that affect the accuracy of the plans, must be neatly transferred in red-ink to the as-built plan mylars. Some examples of these changes would be the change in location of an item, additional or deleted items, permanent “If and where Directed” items, or geometric changes such as extension of guide rail or driveway revisions.
(f) Any addendum mylar(s) that revises an existing plan sheet shall be placed directly behind the original plan sheet it revises. Any new plan sheet mylar(s) (not a revised sheet) that is part of an addendum shall be placed in the final set nearest the plan sheet it pertains to. As-built information shall be drafted directly on the addendum mylars.
(g) Any Change of Plan sheet mylar(s) that revises an existing plan sheet shall be placed directly behind the original plan sheet it revises. Any new Change of Plan sheet mylar(s) (not a revised sheet) shall be placed in the final set nearest the plan sheet it pertains to. As-built information shall be drafted directly on the Change of Plan mylars.
(h) After all the information as marked by the Resident Engineer is transferred onto the mylars, the plan set shall be completely assembled and arranged accordingly. Addendum and Change of Plan sheet mylar(s) that revise existing plan sheets shall be given the same sheet number as originally assigned with a letter suffix.
(i) Plan sets containing completely new addendum or Change of Plan sheet mylar(s) shall be numbered sequentially. Incorrect page numbers shall be crossed out and corrected and the correct total inserted for the bottom number. The “Index of Sheets” shall then be corrected to agree with the final page numbers.
- Once as-builting is completed, a certification statement shall be made attesting that the original project mylars have been as-built in accordance with the established procedure. This statement shall be included on the Key Sheet mylar and shall be signed and dated by the firm’s Project Manager. (See sample statement below)
“I certify that this project has been as-built in accordance with the established procedures and that the information contained herein accurately reflects the as-built information provided by the Resident Engineer.”
______________________________ ______________
Firm’s Project Manager Date
4. Forward the Key Sheet mylar to the Resident Engineer for signature.
5. Make one quality set of vellum or sepia copies of all as-built plan sheets except the following:
• Distribution of Quantities
• Landscape
• Method of Cross-Section & Cross-Section Sheets
• Construction Details (unless there is a new special detail included in the plans)
• Bridge Plans except the estimates
• Traffic Control Plans & Traffic Signs
6. Return the original As-Built project mylars to the Engineering Document Control Unit with a copy of the letter of transmittal to the Regional Construction Engineer, Field Manager and Project Manager.
7. Forward the marked-up as-built “white set” and the sepia or vellum copies to the appropriate Regional Survey Office with a copy of the letter of transmittal to the Regional Construction Engineer, Field Manager and Project Manager.
8.
Submit all traffic count data in electronic format to the Bureau of Transportation Data Development. The data can be submitted in any form except binary data. If the traffic count collection time range is 48 hours or longer, comply with the requirements of the guidelines described in the FHWA Traffic Monitoring Guide.
Update:
May 27, 2005
April 24, 2008
June 30, 2008
Nov 23, 2010 |
