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Employers' Pensions and Benefits Administration Manual

 

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The EPBAM is currently under revision. Check back for future development.

PENSION RECORDS CONFIDENTIALITY

Pension records are confidential. N.J.S.A. 47:1A-10 provides that the pension records of any individual in the possession of a public agency shall not be considered a public record and shall not be made available for public access with the exception of the following which shall be considered a public record: an individualís name, title, position, salary, payroll record, length of service, date of separation and reason therefore and the amount and type of any pension received. Additionally protected health information as defined in HIPAA, Social Security numbers, pension membership numbers, medical information, mailing addresses of active and retired members, individual files pertaining to beneficiary designation and any proprietary information provided from a source are confidential pursuant to N.J.A.C. 17:1-1.2. Requests for records that pertain to an investigation in progress are also confidential under the circumstances set forth in N.J.S.A. 47:1A-3. The Certifying Officer is responsible to ensure that pension records are maintained as confidential pursuant to N.J.S.A. 43:3C-15. Accordingly, documents and inter-agency communications concerning an investigation should not be disclosed to the public.

 

Dear Pension Administrator:

Welcome to the new Employers' Pensions and Benefits Administration Manual. This manual has been completely rewritten to make it "user friendly". With a click of a mouse, you can go directly to the topic of interest to you. 

The Employers' Pensions and Benefits Administration Manual covers the entire range of programs administered by the Division of Pensions and Benefits. It is designed, however, to focus on the work that benefits administrators do in support of their employees' benefits: the benefits tasks that are important at various seminal points in employees' careers, such as the start of employment, leaves of absence, changes in family status, termination, retirement, and death. 

By using a Web Browser (e.g., Internet Explorer, Netscape Navigator, etc.), the person responsible for delivering pensions and benefits services to employees can easily access specific information and any forms needed to accomplish the task at hand.  

The Employers' Pensions and Benefits Administration Manual will be revised semi-annually with the Updates newsletter being distributed in the quarters the manual is not revised.

A WORD OF CAUTION:  This Manual does not replace pension law! 

There are dozens of statutes and codes that govern the administration of the NJ State-administered pension systems.  While the legal basis of pension administration is reflected accurately in this "how to" manual, the manual should never be confused with the laws themselves. Therefore, except for specific references or quotations of State Statute and Administrative Code, the information contained within this manual should not be quoted as "law." If you ever need a ruling that involves pension law, please write the Division of Pensions and Benefits, and our expert staff will address your specific question.

We need your feedback!

Since the "Employers' Pensions and Benefits Administration Manual" has been written for you, the employer, we would appreciate any feedback about the new manual. Tell us what is helpful and what you like, what you found lacking or even dislike, what you would like to see added, and anything else that would help us improve this manual. Send your comments by e-mail to or by mail to:

The Division of Pensions and Benefits
Attn: EPBAM Editor
P.O. Box 295
Trenton, NJ 08625-0295

Are you a new public employer wishing to join one of the State-administered retirement systems? If so, please follow this link.

If you would like some tips on how to use this manual before you proceed, click here.

Click on the Table of Contents to see what's in this manual.

Download Adobe Acrobat Reader to view forms.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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Division of Pensions and Benefits
PO Box 295
Trenton, NJ 08625-0295

Last Updated: October 31, 2014