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T-1128
RECORD STORAGE AND RETRIEVAL (DARM)

Vendor Information
By Vendor
RFP Documents
Email to LINDA SPILDENER

Downloadable NOA Documents
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NOAs By Number NOAs By Title Search NOAs
 
Index #:
T-1128
Contract #: 81557
Contract Period: FROM:   07/01/12   TO:   06/30/17
Applicable To: ALL STATE AGENCIES
Cooperative Purchasing: POLITICAL SUBDIVISIONS*
Vendor Name & Address: DOCUSAFE RECORDS MANAGEMENT
3 APPLEGATE DR
ROBBINSVILLE, NJ 08691
For Procurement Bureau Use:  
Solicitation #: 22001
Bid Open Date: 03/30/12
CID #: 1039279
Commodity Code: 958-82
Set-Aside: NONE

CONDITIONS AND METHODS OF OPERATION

Multi-Source Contracts: State Agencies and Cooperative Purchasing partners should review each vendor's product/service and prices carefully and place orders in accordance with the terms and conditions of the contract. Note that

A. Delivery: All prices F.O.B. Destination
B. Method of Operation - State Agencies Only:
Issue an agency purchase order to the appropriate contract vendor(s).

*IMPORTANT: POLITICAL SUBDIVISION & OTHER COOPERATIVE PURCHASING PARTICIPANTS

In accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Note that only these items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments.

Questions, problems or complaints related to Cooperative Purchasing contact:

Cooperative Purchasing Coordinator
PO Box 230
Trenton, NJ 08625
(609) 984-7047

In the event of an emergency, contact the following in the order listed:

LINDA SPILDENER PROCUREMENT SPECIALIST 609-633-3906
LINDA SPILDENER PROCUREMENT SPECIALIST SUPERVISOR 609-633-3906
ELIZABETH MACKAY ASSISTANT DIRECTOR 609-292-6817
  PUB DATE: 09/25/14

VENDOR INFORMATION
Vendor Name & Address:
DOCUSAFE RECORDS MANAGEMENT
3 APPLEGATE DR
ROBBINSVILLE, NJ 08691
Contact Person: ROBERT HESS
Contact Phone: 609-259-8290
Order Fax: 609-259-8291
Contract#: 81557
Expiration Date: 06/30/17
Terms: NONE
Delivery: SPECIFIED ELSEWHERE
Small Business Enterprise: NO
Minority Business Enterprise: NO
Women Business Enterprise: NO
Cooperative Purchasing *: YES
* WILL VENDOR EXTEND CONTRACT PRICES TO COOPERATIVE PURCHASING PARTICIPANTS?
 

CONTRACT ITEMS/SERVICES BY VENDOR
Vendor:  DOCUSAFE RECORDS MANAGEMENT Contract Number:  81557
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00001 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF ONE (1) STANDARD
RECORDS CENTER BOX TO INCLUDE PICK-UP
OF BOX(ES) AT STATE OFFICES OR RECORDS
STORAGE FACILITIES.
1.000 MONTH N/A $.10500
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00002 COMM CODE:  958-82-057524
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
FOLDER INDEXING:
ONE-TIME CHARGE PER FOLDER FOR INDEXING
FOLDERS UPON REQUEST OF USING AGENCY.
1.000 EACH N/A $.25000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00003 COMM CODE:  958-82-057525
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
BOX OR FOLDER RETRIEVAL - NORMAL HOURS:
ALL-INCLUSIVE PRICE FOR RETRIEVAL OF AN
INDEXED FOLDER/BOX FROM STORAGE AND
DELIVERY TO AGENCY LOCATION BY THE NEXT
BUSINESS DAY AND THEN RETURNED TO
STORAGE.

1.000 EACH N/A $2.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00004 COMM CODE:  958-82-057526
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
BOX OR FOLDER RETRIEVAL-EMERGENCY HOURS:
ALL-INCLUSIVE PRICE FOR RETRIEVAL OF AN
INDEXED FOLDER/BOX FROM STORAGE AND
DELIVERY AND/OR FAX TO AGENCY LOCATION
WITHIN SIX (6) HOURS FROM RECEIPT OF
NOTICE.



1.000 EACH N/A $4.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00005 COMM CODE:  958-82-057527
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
ON-SITE REVIEW-NORMAL BUSINESS HOURS:
ALL-INCLUSIVE PRICE FOR USE OF ON-SITE
PRIVATE REVIEWING ROOM DURING NORMAL
BUSINESS HOURS WITHIN TWO (2) HOURS OF
RECEIPT OF NOTICE. INCLUDES UP TO TEN
(10) PAGES OF COPY AND/OR TELEFACSIMILE
SERVICE.

1.000 EACH N/A NO CHARGE
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00006 COMM CODE:  958-82-057528
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
ADDITIONAL COPY FEES - NORMAL BUSINESS
HOURS:
PER PAGE COST OVER THE TEN (10) COPIES
INCLUDED IN THE ON-SITE REVIEW FEE
DURING NORMAL BUSINESS HOURS.
1.000 EACH N/A $.10000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00007 COMM CODE:  958-82-057529
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
ON-SITE REVIEW - EMERGENCY HOURS:
ALL-INCLUSIVE PRICE FOR THE USE OF ON-
SITE PRIVATE REVIEWING ROOM DURING
EMERGENCY BUSINESS HOURS WTIHIN FOUR (4)
HOURS OF RECEIPT OF NOTICE. INCLUDES UP
TO TEN (10) PAGES OF COPY AND/OR
TELEFACSIMILE SERVICE.
1.000 EACH N/A $10.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00008 COMM CODE:  958-82-057530
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
ADDITIONAL COPY FEES - EMERGENCY HOURS:
PER PAGE COST OVER THE TEN (10) COPIES
INCLUDED IN THE ON-SITE REVIEW FEE
DURING EMERGENCY BUSINESS HOURS.
1.000 EACH N/A $.10000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00009 COMM CODE:  958-82-057531
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD BOX DESTRUCTION:
ALL-INCLUSIVE PRICE TO REMOVE A BOX
FROM STORAGE AND SHRED OR RECYCLE THE
CONTENTS AT THE END OF THE RETENTION
PERIOD. DARM MUST PRE-APPROVE ALL RECORD
DESTRUCTION.
1.000 EACH N/A $2.50000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00010 COMM CODE:  958-82-057532
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD PALLET REMOVAL:
ALL-INCLUSIVE PRICE TO REIMBURSE THE
STATE FOR ANY PALLET RETURNED OR SIMILAR
PALLET IN SIZE AND QUALITY RETURNED TO
THE CONTRACTOR.
1.000 EACH N/A NO CHARGE
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00011 COMM CODE:  958-82-057533
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
STORAGE BOX REMOVAL:
ALL-INCLUSIVE PRICE TO PREPARE LARGE
QUANTITIES OF REMOVED BOXES FOR BULK
TRANSPORT. AGGREGATE COST INCLUDE
SHRINK WRAP AND MANIFEST.


1.000 EACH N/A $.50000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00012 COMM CODE:  958-82-057534
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD BOX REMOVAL:
ALL-INCLUSIVE PRICE TO REMOVE ONE (1)
BOX FROM THE INCUMBENT CONTRACTOR'S
FACILITY AND DELIVER TO THE STATE
ARCHIVES OR OTHER STATE OWNED RECORDS
STORAGE FACILITY AT ANY TIME DURING THE
TERM OF THE CONTRACT UPON REQUEST BY
DARM.
1.000 EACH N/A $.50000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00013 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
INITIAL TRANSFER OF INVENTORY:
THE FIRM FIXED PRICE TO TRANSFER THE
STATE'S RECORDS INVENTORY AT THE
BEGINNING OF THE CONTRACT TERM FROM THE
CURRENT VENDOR INTO THE BIDDER'S STORAGE
FACILITY.
1.000 EACH N/A NO CHARGE
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00014 COMM CODE:  640-18-083324
[PAPER AND PLASTIC PRODUCTS, DISPOSABLE]
 
ITEM DESCRIPTION:
RECORD STORAGE BOX:
PURCHASE PRICE OF ONE STANDARD
1.2 CF (10X15X12)
1.000 EACH N/A $2.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00015 COMM CODE:  640-18-083324
[PAPER AND PLASTIC PRODUCTS, DISPOSABLE]
 
ITEM DESCRIPTION:
RECORD STORAGE BOX:
PURCHASE PRICE OF ONE MAP TUBE (4X4)
1.000 EACH N/A $1.75000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00016 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITES.
RECORDS CENTER BOX SIZE - 0.6 CF
1.000 MONTH N/A $.10000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00017 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES
RECORDS CENTER BOX SIZE - 0.9 CF
1.000 MONTH N/A $.12000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00018 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE - 1.44 CF
1.000 MONTH N/A $.15000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00019 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITES.
RECORDS CENTER BOX SIZE - 1.85 CF
1.000 MONTH N/A $.20000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00020 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE - 2.4 CF
1.000 MONTH N/A $.25000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00021 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE - 3.6 CF
1.000 MONTH N/A $.40000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00022 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE - 4.8 CF
1.000 MONTH N/A $.50000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00023 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE - 7.2 CF
1.000 MONTH N/A $.75000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00024 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITES.
RECORDS CENTER BOX SIZE - 8 CF
1.000 MONTH N/A $1.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00025 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING:
ALL-INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
MAP TUBE - 4X4
1.000 MONTH N/A $.12000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00026 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE BOX

PURCHASE PRICE OF ONE X-RAY BOX
(6 1/2 X 15 X 21)
1.000 EACH N/A $3.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00027 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING
ALL INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITIES.
RECORDS CENTER BOX SIZE-XRAY BOX
(6 1/2 X 15 X 21)
1.000 MONTH N/A $.23000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00028 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE BOX
PURCHASE PRICE OF ONE MAP TUBE (8X8)
1.000 EACH N/A $2.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00029 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
RECORD STORAGE AND INDEXING
ALL INCLUSIVE MONTHLY PRICE FOR THE
INDEXING AND STORAGE OF THE FOLLOWING
SIZE RECORDS CENTER BOX TO INCLUDE PICK-
UP OF BOX(ES) AT STATE OFFICES OR RECORD
STORAGE FACILITES.
RECORDS CENTER BOX SIZE - MAP TUBE (8X8)
1.000 MONTH N/A $.25000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00030 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
THIS LINE IS FOR LIBERTY STATE PARK
ONLY. ALL INCLUSIVE LUMP SUM PROJECT
TASK FOR PACKING, REMOVAL,TRANSPORTATION
OF ITEMS INTO TEMPORARY STORAGE DUE TO
DAMAGES SUSTAINED BY SUPERSTORM SANDY.
1.000 TASK N/A $4944.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00031 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
THIS LINE IS FOR LIBERTY STATE PARK
ONLY. TEMPORARY STORAGE OF RECORDS
AND OTHER ITEMS - ESTIMATED TIME
IS FOR A TWO YEAR PERIOD.

1.000 MONTH N/A $325.00000
LINE#  DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00032 COMM CODE:  958-82-057523
[MANAGEMENT SERVICES]
 
ITEM DESCRIPTION:
THIS LINE IS FOR LIBERTY STATE PARK
ONLY. ALL-INCLUSIVE PROJECT TASK FOR THE
REMOVAL OF THREE ITEMS FROM EXISTING
LOCATIONS AND TRANSPORTAITON TO OFFSITE
STORAGE DURING ONGOING RENOVATIONS OF
THE PARK DUE TO STORM DAMAGES.

1.000 TASK N/A $450.00000


Downloadable RFP Documents
(Please utilize scroll bar on right side of box if necessary to view all documents)
The Download All Documents hyperlink will place compressed files on your computer. Files may be unzipped and viewed using WinZip. The evaluation version is available for free. Click here to learn more about WinZip or to download the latest version from the WinZip web site.

Forms in this section are stored in Adobe Acrobat (PDF) format. PDF formatted documents appear the same as the original printed forms. To view and print these forms, you must have a PDF viewer which is available free from Adobe. Click here to learn more about Adobe Acrobat or to download the latest version of the Adobe Acrobat viewer from the Adobe Web site.  



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