Governor Chris Christie • Lt.Governor Kim Guadagno  
The Official Web Site For The State of New Jersey - Department of Treasury
Global Navigation
FAQs Departments/ Agencies Services A to Z NJ Home Page
Disclaimer
Division of Taxation
APOSTILLES and NOTARY CERTIFICATIONS
Apostilles and certifications attest to the legal status of New Jersey Notaries Public and selected public officials, such as Superior Court judges, County Clerks, and the State Registrar of Vital Statistics, who have authenticated or notarized documents to be used in business transactions and/or international document exchange. Click here for a list of public officials for whom our office will issue Apostilles and certifications.

Apostilles and certifications issued by the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services are one-page, 8.5 x 11 documents with a color laser print of the Great Seal of the State of New Jersey and the signature of the New Jersey State Treasurer.

We affix Apostilles and certifications to the signature page of the submitted document with staples. Please do not remove the Apostille or certification once it is attached.

The Division will provide an Apostille if the transaction involves a country that subscribes to the Hague Convention. If the authenticated or notarized document is going to a country that does not appear on the Hague Convention list, the Division will provide a certification of the public official.

In all cases involving international document exchange, we recommend that you contact officials in the receiving country or visit the U.S. Department of State website for further information and guidance on the exchange process.

How to Obtain an Apostille or Certification:

  1. Obtain the original or certified copy of the document bearing the original notarization or certification by the public official.

    Important Notes:
    Obtain vital records (birth, marriage, divorce, death, etc.) from January 1, 1914 forward from the NJ Department of Health, Bureau of Vital Statistics (609.292.4087). For vital records dated prior to January 1, 1914, contact the New Jersey State Archives.

    We cannot issue Apostilles or certifications for New Jersey Municipal/County Registrars or vital records from other states. Have out-of-state records authenticated in the state of origin.

    For documents in languages other than English, we recommend that you attach a notarized English translation. Note that if you attach a notarized translation to a vital record, we will issue two Apostilles/Certifications, and that we will assess two fees (see table below for fees).

    Submit notarized documents with the original (inked) signature of the NJ Notary Public and the original (inked) signature of the person who presented the document for notarization.

  2. If you intend to hand-deliver your document, fill out the Service Request and Control Receipt Form available at the front desk in our lobby, (33 West State Street, 5th floor), otherwise go to Step 3. The Division’s walk-in lobby hours are 8:30 am through 4:30 pm Monday through Friday. The lobby is closed on all State holidays.

  3. Complete the Apostille/Certificate of Authentication Request Form. *Please note that the chosen Service Option has a direct effect on the processing time frame. View Service Options and the corresponding processing times.


  4. Attach the document(s) to the Apostille/Certificate of Authentication Request Form.

  5. Per the Service Option Table below, select a service option and delivery method, and then determine the fee amount.

    WARNING: If you use Priority. Express Mail or certified mail from the United States Postal Service, note that the USPS does not deliver to or pick up directly from our office. We treat requests received via Priority or Express Mail from the United States Postal Service as regular mail and the regular mail processing time applies to all such requests. Regular mail delivery time may take up to 15 days from mail in date to date of receipt.

  6. Write out a check made payable to the “Treasurer, State of New Jersey” for the selected fee amount.

  7. On your request form, indicate how you wish to receive your completed work – regular mail (include self-addressed envelope) or private express service/courier (include appropriate self-addressed, pre-paid envelope). Note that unless the Division receives instructions to the contrary, we return all completed requests via regular mail, including expedited work.

  8. Package and send your request. Include:
    Request form with document attached
    Check for the fee
    Return envelope if you are not picking up (self-addressed envelope for regular mail or self-addressed, pre-paid envelope for private carrier, with customer as the sender and bill-to party)

Service Options:

SERVICE OPTION FEE PER DOCUMENT (NOT RELATED TO AN ADOPTION) FEE PER DOCUMENT (RELATED TO AN ADOPTION) DELIVERY METHOD PROCESSING TIME (EXCLUDES MAIL IN TIME)
Regular Processing $25.00 per document $5 per document Regular Mail:
State of New Jersey
Division of Revenue and Enterprise Services
PO Box 452
Trenton, NJ 08646
Typically 15 business days from date of receipt. This time frame is not guaranteed and may be longer based upon the number of requests received.
Next day-Expedited $40.00 per document
($25 plus $15 expedited fee)
$20 per document ($5 plus $15 expedited fee) Courier or Walk-in:
State of New Jersey
Division of Revenue and Enterprise Services
33 West State Street, 5th Floor
Trenton, NJ 08608
Attn: Notary Unit
8.5 business hours from date/time of receipt
Two-Hour Expedited
(Over-the-counter)
$525.00 per document ($25 plus $500 expedited fee) $505 per document ($5 plus $500 expedited fee) Walk-in:
State of New Jersey
Division of Revenue and Enterprise Services
33 West State Street, 5th Floor
Trenton, NJ 08608
Attn: Notary Unit
2-hours of receipt (must be submitted over-the-counter by 2:15)
One-Hour Expedited
(Over-the-counter)
$1,025.00 per document ($25 plus $1000 expedited fee) $1,005 per document ($5 plus $1000 expedited fee) Walk-in:
State of New Jersey
Division of Revenue and Enterprise Services
33 West State Street, 5th Floor
Trenton, NJ 08608
Attn: Notary Unit
1-hour of receipt (must be submitted over-the-counter by 3:15)
WARNING: If you use Priority. Express Mail or certified mail from the United States Postal Service, note that the USPS does not deliver to or pick up directly from our office. We treat requests received via Priority or Express Mail from the United States Postal Service as regular mail and the regular mail processing time applies to all such requests. Regular mail delivery time may take up to 15 days from mail in date to date of receipt.


Click here for a list of active NJ Notaries Public.

Last Updated: Friday, 02/14/14


Revenue: Home | Registrations | Certifications | Tax Filings | NJBGS | Refund Policy | Contact us
Treasury: Home | ServicesPeopleBusinesses | Divisions/AgenciesFormsContact Us
Statewide:
NJ Home | Services A to Z | Departments/Agencies | FAQs
Copyright © State of New Jersey, 1996 -
This site is maintained by the Division of Revenue and Enterprise Services.

Accessibility Statement Legal Statement Privacy Notice Contact Us Open Public Records Act