WR-30 ONLINE HELP

Filing the WR-30, Quarterly Wage Report, over the internet is a new process offered by the Division. It is currently available to users of QREPS. It will become available for widespread use in the near future. To use this option, you will need a PIN number supplied by the Division. The information provided below describes the various segments of the process a filer will need to complete and submit the WR-30 online. This process will reduce the amount of time to complete and submit your return. You will have the ability to link back to this page from any of the three segments for quick reference and explanations. You will also be able to send the Division an email if you need additional information. We also encourage you to send us your comments via email. Your comments will help us to make changes that will further increase the ease of use and efficiencies of filing returns in this manner.

OVERVIEW - This page is divided into sections that correspond to the three available parts of the filing process:

You may select any one of these to obtain information relative to the part of the online filing process. If you have any questions, problems, or comments, please notify us via the email. You input will help to make this a convenient, useful process.

This internet application replaces the need for you to file a paper WR-30. You can review your list of employees at any time, and print a copy if you wish; update any information relating to the list; add or delete employees as necessary; and submit or file the return from this application. The application is available 24 hours a day, 7 days a week. In addition, until you actually submit the return, you can go back to the data as many times as you wish to either complete the form in stages or to make changes as necessary. Please note that the day that you submit the return will be the filing date. If you plan to complete the form in stages, leave sufficient time to complete, review, and submit the form by the due date.

UPDATE EMPLOYEE INFORMATION -

This screen presents all of the employees that were filed by your company on the last return. It lists their names and social security numbers. The gross wages and base weeks are zero. The wages and weeks are to be filled in by you. You may enter all of the required information at one sitting, or you may sign off and return at a later time or day and resume filling out the return. You may continue to work on the return until it is submitted. You will not be able to make any changes once you've submitted the return.

Updates - To update a listed employee, double click their social security number. You will be presented with a detail screen for that employee. Enter the appropriate salary and weeks information. You may also correct any spelling of the employee's name. You can then press the "Enter Changes" button. You will be presented with a revised page indicated the update was successful. You may then select "Return to Employee List" to move to the next employee for updating. If you need to correct a social security number, see "Delete Employee" below.

When you have completed adding employees, you can return to the submenu by either using the "Back" button on your browser, or by selecting "New Jersey WR30 Reporting System". If you use the "Back" button, you will step back through each page/employee. If you select the selecting "New Jersey WR30 Reporting System" option, you will need to reenter you company ID, quarter, year, and PIN. If you have made a lot of changes, this second option may be quicker.

Delete Employee - You may delete an employee by simply pressing the "Delete Employee" button at the bottom of the screen. You will be required to confirm the delete with either a "Yes" or "No" response. You will be presented with a new screen that will confirm the deletion of that employee, listing their social security number and name. Select "Update Employee List" to return to move to the next employee. You will note that the employee list no longer displays that employee.

If you need to correct a social security number, you will need to first delete the employee with the incorrect social security number, then add them as explained below.

Add New Employee - This screen is for either adding a new employee or reentering an employee because their social security number was listed incorrectly. You can add an employee either from the "Employee List" screen by selecting "New" at the bottom, or "Add New Employee" from any "Update" screen.

When adding an employee, you will need to provide the following information:

• Employee SSN - the employee's social security number entered without any dashes, slashes, or any other keystrokes.
• Employee Name - Last name first, followed by their first name and middle initial. Do not include any periods, commas, apostrophes, or any other special characters.
• Gross Wages Paid - the gross wages paid this employee for the period.
• Base Weeks - the base weeks the employee was employed.

If the information is correct, press the "Add" button at the bottom of the screen. You will be presented with a detail screen for the employee. If you notice that some of the information is incorrect, you may correct it, as you would with an update screen, then press "Enter Changes". The new information will now be displayed and you may select "Return to Employee List".

If you have another employee to add, you may press "Add New Employee" at the bottom of the screen. All new employees are displayed at the bottom of the employee list.

When you have completed adding employees, you can return to the submenu by either using the "Back" button on your browser, or by selecting "New Jersey WR30 Reporting System". If you use the "Back" button, you will step back through each page/employee. If you select the selecting "New Jersey WR30 Reporting System" option, you will need to reenter you company ID, quarter, year, and PIN. If you have made a lot of changes, this second option may be quicker.

If you have questions or problems with this process, please advise the Division by email. Include as much information as you can to describe the problem. We will respond to you inquiry by return email.

COMPANY ID -

This screen presents information about your company, the quarter, year, and due date for the return. It also provides for a contact person, their telephone number and email address. It lists the number of employees and the total of their wages. If you have not begun to prepare the return, wages will be listed as zero. The status of the return is also indicated.

Company Information - If you need to correct either your company name or ID number, please contact the Division via email, call (609) 633-2633, or fax (609) 943-4480. While not required, providing a contact name, telephone number, and/or email address can help in expediting any problems that the Division may encounter in processing a return. The status will also indicate if this return has or has not yet been submitted.

Submitting Returns - When the data has been updated and you are ready to transmit it, you can click the "Check to Submit Batch" box at the bottom left hand side of the screen. You will be presented with a screen indicating successful transmission of the return and the "Status" field will now show "Submitted to the New Jersey Processing System".

VIEW OR PRINT EMPLOYEE LIST -

You have the ability to print, at any time, the current list of your employees. Prior to making any modifications to the file, your list will include every employee that you filed on your last WR-30, along with their social security number. As you make changes, update wages and weeks, add and/or delete employees, you can return to this list and view and/or print it as you wish. You can print the list by using the "Print" button on your browser.

As with any page at our site, if you have problems, questions, and/or comments, please let us know via the email option.

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