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Imaging Certification

The State of New Jersey, by virtue of Public Law 1994, Chapter 140
[Adobe Acrobat PDF 104 kb], allows the replacement of public records with digital images.

Imaging Documents

Image System Certification Application Form
Annual Review/Amendment Form
Imaged Records Series Form

There are currently over 372 active Certified Public Records Image Processing Systems [Adobe Acrobat PDF 118 kb] in the State of New Jersey.

The division is currently reviewing imaging system certification requirements and plans to propose modifications to the certification process to the State Records Committee.

Please view the suggested guidelines [Adobe Acrobat PDF 315 kb] to assist in using or considering acquisition of an electronic imaging system for storage and retrieval of records.

Other Documents

Disaster Prevention and Recovery

An agency must have a disaster plan to protect the documents in the imaging system.  The plan should include standard back-up and recovery procedures, contact information for all who will be involved in response and recovery and their responsibilities. 

Web Resources

ARMA

University of Arkansas

National Institute of Standards and Technology

Essential Elements of Disaster Preparedness and Recovery Document

Staff Responsibilities and Contact Information
Vendor(s) responsibilities and Contact Information—if applicable
Back-up Procedures
Back-up Media and Storage Location(s)
Alternate Site Location(s)
Action Plan


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