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FREQUENTLY ASKED QUESTIONS ABOUT NEW JERSEY’S BULK SALE NOTIFICATION REQUIREMENT AND THE DIVISION OF TAXATION’S FORM C-9600

Background

1. What is a Bulk Sale and why must it be reported to the New Jersey Division of Taxation?
The purpose of the Bulk Sale Statute is to protect a purchaser from inheriting any tax debt from a seller of business assets. A bulk sale is the sale (or transfer or assignment) of an individual’s or company’s business asset/s, in whole or in part, outside of the ordinary course of business. (See examples below.) When a bulk sale of business assets occurs, the New Jersey Division of Taxation needs to be notified so it can collect any taxes owed. Business assets are any assets that generate income or loss and may include:

  • Tangible property such as inventory or materials,
  • Real property (land, buildings etc.), and
  • Intangible assets, such as goodwill.

Sales of assets made in the ordinary course of business, such as retail sales to customers, are not considered bulk sales.

Examples of bulk sales transactions:

  • A mechanic owns an auto repair business and decides to retire. He sells his auto repair business (including tools, equipment and inventory) to another mechanic.
  • A baker gives all his business assets (the bakery and its equipment) to another person as a gift.

Examples of transactions that are not bulk sales:

  • A paint store makes a retail sale of brushes and floor stain to a contractor.
  • An established developer regularly buys and sells properties in New Jersey. 

2. What taxes are the Division of Taxation trying to collect through the notification of a Bulk Sale?
The bulk sale may generate a capital gain that is subject to income tax. In addition, a business liquidating assets may need to make final payments of sales taxes, withholding taxes, etc. Any delinquent/deficient taxes owed by the seller also may be collected.
 
3. How do I report a bulk sale to the State of New Jersey?
The purchaser of business assets, other than in the ordinary course of business, must notify the State at least 10 business days in advance of the sale. This will allow an escrow to be established if the seller has potential tax obligations. To report a bulk sale, file form C9600.
(The bulk sale rules also may be applied when property is transferred in ways other than a sale. See P.L. 1995 chapter 161 (C54:32B-22C) and P.L. 2007, c. 100, sec. 5, codified as N.J.S.A. 54:50-38.)

4. What is a business?
A business is any endeavor from which revenue or consideration is realized for the purpose of generating profit or loss.

5. What is a business asset?
A business asset is any asset that generates income or loss. Business assets can include goodwill, materials, supplies, licenses, patents, copyrights, equipment, leases, merchandise, inventory, realty, or vacant land. A business asset can be tangible or intangible.


6. Who notifies the Division of Taxation of a bulk sale?
The purchaser or the purchaser’s attorney must submit all notifications of bulk sales. A filing by the seller or a third party does not protect the purchaser from being held responsible for potential tax obligations of the seller.


7. How does the purchaser properly notify the Division of a bulk sale?
The Division of Taxation considers a notification to be proper if the purchaser provides a completed form C9600. A completed form includes, among other information:

  • Valid New Jersey tax ID numbers for both the seller and purchaser;
  • A specific closing date, which must be at least 10 business days after submission;
  • Proper mailing addresses for both parties and/or their attorneys;
  • Signatures of  the purchaser or the purchaser’s attorney;
  • A copy of the executed contract of sale, court order, or assignment agreement clearly showing the sales price and all the terms and conditions of the transfer.

The Division of Taxation must receive the C-9600 and a copy of the contract at least (10) business days before the closing date. Business days exclude weekends and holidays.  (See C9600.)

Submit these documents via registered or certified mail to:

The Division of Taxation
Attn: Bulk Sale Section
PO Box 245
Trenton, NJ 08695-0245.

Documents can also be sent by overnight mail, Fed-Ex, or UPS to:

The Division of Taxation
Attn: Bulk Sale Section.
50 Barrack Street
Trenton, NJ  08695

8. Is there a fee for filing the C-9600 form?
No.

9. Why is a copy of a signed contract of sale, transfer or assignment required as part of the C-9600 form notice?
The Division of Taxation needs the terms of any sale or transfer agreement to determine and collect any taxes that might be owed as a result of the transaction.

10. Can the purchaser submit the notice without the seller’s New Jersey Tax ID number?
If the purchaser cannot obtain the seller’s New Jersey Tax ID number, the purchaser may submit a C-9600 without the number, and the Division will contact the seller to obtain the information.

11. Can the C-9600 and contract be hand-delivered or faxed to the Division?
No. The only delivery options are through registered, certified or overnight mail – or through an express package delivery company such as Fed-Ex or UPS. The purchaser must have proof that the notice was delivered to 50 Barrack Street in Trenton.     

12. The Division received notification less than 10 business days before closing. Will the purchaser be protected from potential tax obligations of the seller?
No. If the closing occurs before the 10 business-day period and the Division has not assigned an escrow to the purchaser, it is a bulk sale violation and the purchaser will be held responsible for the tax obligation of the seller. 

13. What if a purchaser fails to satisfy the notice requirements?
A violation occurs if a purchaser fails to supply the State with complete and timely notification of a bulk sale. When a purchaser fails to supply proper bulk sale notification, the purchaser is responsible for any State tax obligations resulting from the sale. The Division can take steps necessary to satisfy the seller’s tax indebtedness including judgment, levy and seizure of assets of the purchaser as well as the seller.

14. How will the State respond to the C-9600?
The State will reply by sending one or more of the following documents:

  • Escrow Letter – Sent to the purchaser with a copy to the seller, stating the amount of money to be held at the time of transfer;
  • Returns Required Letter – Sent to the seller, outlining which returns must be filed and taxes and fees paid to obtain clearance for the bulk sales case;
  • Clearance Letter – To the purchaser stating the purchaser will not assume any obligation of the seller and no escrow is required.
  • Insufficient Notice – To the purchaser, listing items that are missing from the notification and must be sent in order to make the notification complete. 
  • Bulk Sale Violation – To the purchaser, it states that the purchaser has assumed the seller’s tax obligation for the sale.

15. How should a purchaser respond to an insufficient notice?
The purchaser must respond as directed in the notice. If notice came in without a contract, it must be re-submitted via certified or overnight delivery. Failure to provide all information requested will be treated as non-compliance. The Division has 10 days to respond from the date the Division has received all required information.   

16. How much time does the Division have to respond after a purchaser sends a bulk sale notification?
The Division will send a response within 10 business days of receipt of the bulk sale notification.

17. Is there any way to expedite service?
No.

18. Can any response letter (escrow, clearance, etc.) be faxed or emailed?
No, the Division sends all correspondence via first-class mail.

19. What if the Division misses the 10-day deadline for notifying the purchaser of required payments into escrow?
If the Division fails to respond to a bulk sale notification within 10 business days, the purchaser will not be liable for any State tax obligation of the seller.

ESCROW 

20. What is an escrow?
For the purpose of a bulk sale, an escrow is a specific amount of money the State requires the purchaser to withhold from the proceeds of a sale.

21. How is the escrow calculated?
Data included to determine escrow amounts include (but are not limited to) Division determinations of tax obligations, information from audits, the expected gain from the sale of the assets, and any unfiled returns. 

22. Who is responsible for holding the escrow?
The purchaser or the purchaser’s escrow agent must hold the required amount in escrow. If the purchaser or his/her agent does not hold the required escrow as instructed by the Division, the purchaser will be liable for the seller’s tax obligations.

23. A closing or the transfer occurred without the purchaser notifying the Division, but the parties agreed upon an amount to hold in escrow. Is the purchaser protected from liability for the seller’s tax obligations?
No. This sale is now considered a bulk sale violation. The agreed-upon escrow is a third-party agreement that the Division was not privileged to and does not satisfy the bulk sale notice requirements.

24. Can the escrow exceed the purchase price? Why? 
Yes. The New Jersey Tax Court has indicated that the escrow can exceed the purchase price. Specifically, “a purchaser may assume personal liability for the seller's delinquent taxes in excess of the price he pays for the business assets.” Bunting v. Director, Division of Taxation, 1 N.J. Tax 189, 197 (T.C. 1980). 

25. What if there are no proceeds from the transaction or the proceeds are insufficient to generate the Division’s required escrow amount?
It is still the purchaser’s responsibility to hold the escrow as prescribed by the bulk sale section. It will be between the purchaser and seller to decide who will provide the additional funds at the time of closing to satisfy the escrow. 

26. Can the escrow be reduced?
The escrow may be reduced if the Division caseworker receives additional information that affects the escrow amount. Examples:

  • Asset Transfer Tax Declaration Form from the seller;
  • Payment of deficiencies and/or audit assessments;
  • Filing and payment of delinquent returns.

27. If taxes are not ordinarily due until the following year, are the amounts due in that year included in the escrow amount? 
Yes. The escrow will be calculated to include all taxes that are due and those that would become due as a consequence of the sale. 

28. When will the escrow be released to the seller?
Once the Division is assured that all Division tax obligations of the seller have been met, it will issue a clearance letter to the purchaser or his/her agent allowing the purchaser to release the balance of the escrow funds to the seller.

ASSET TRANSFER TAX DECLARATION

29. What is an Asset Transfer Tax Declaration form?

This is the document (designated Form TTD) the seller submits to the Division with information on the gain on the sale of business assets. It assists the Division and the seller in calculating a more accurate amount of tax due.

30. Is the Asset Transfer Tax Declaration form required for the purchaser’s C-9600 notification to be complete? 
No.

31. When should an Asset Transfer Tax Declaration form be submitted?
If completion of the document (designated Form TTD) is required, it should be submitted to the Bulk Sale Section after the Division has assigned a caseworker to the case. Forms submitted before the receipt of the Bulk Sale Notification will be discarded. The seller may elect to give the form to the purchaser to submit with the C-9600.

32. Where can the seller obtain the Asset Transfer Tax Declaration form?
The form and instructions can be downloaded and printed from the New Jersey Division of Taxation website: TTD Form

REAL ESTATE TRANSACTIONS

33. Is the transfer of real estate that is used for income/business purposes subject to the Bulk Sale Law?
Yes.

34. Is the sale of vacant land a bulk sale transfer?
Yes, if the vacant land is a business asset.

35. Is a short sale of realty subject to bulk sale notification rules?
If the realty that is being sold, transferred or assigned is used for business/income purposes, it is subject to bulk sale notification rules. A bank approval letter should be submitted with the C-9600 form. 

36. Is a formal foreclosure considered a bulk sale?
If a property goes through a formal foreclosure process, a Sheriff’s Deed (or Marshal’s Deed) is used to transfer assets to a new owner without encumbrances. There is no need to submit a bulk sale notification.

37. Is a deed in lieu of foreclosure considered a bulk sale?
If the property is or has been used for income-producing purposes, it is considered a bulk sale transfer.

38. Is it a bulk sale if a seller buys real estate to rehabilitate and then sell? 
If the seller buys, rehabilitates and then sells properties, these sales are not subject to the Bulk Sale Law. If the sale is not within a business’s ordinary course of business, notification is required.

39. Is a Bulk Sale Notice required if an individual is selling a one- or two-family rental property?
The sale of any one- or two-family residence owned by an individual (defined as a single individual, married or civil union couple), an estate, or a trust as defined by the Bulk Sales Amendment is specifically excluded. Information on the amendment may be found here: Bulk Sale Amendment

40. For non-resident sellers of real estate, is the minimum tax of 2% of purchase price included as part of the bulk sale escrow?
Yes. A non-resident seller of real estate is required to pay the greater of 2% of the purchase price or 8.97% of the gain. This is a portion of the Division’s initial escrow.

MISCELLANEOUS

41. Who is an authorized agent for the buyer or seller?
The only authorized agent is a seller’s or buyer’s attorney. Any other representative (i.e. Realtor, CPA, title agency) must provide an Appointment of Taxpayer Representative Form (Form M-5008-R) signed by the buyer or seller.

42. Does a purchaser have to submit a bulk sale notice if the seller is a disregarded entity?
Yes.

43. What if the purchase price or the date of sale changes?
Notify the caseworker of any adjustment to purchase price or change of date.
 
44. A purchaser files the C-9600 but before closing, assigns its rights to another party. Does the assignee also file form C-9600, even though none of the terms of the sales agreement changed, except for the substitution of the new purchaser?
No, but the Division must be notified. The assignee, by taking the place of the original purchaser/transferee, must now take on all of the previous party’s rights and obligations under the law, including responsibility for holding the amount of escrow in the Division’s notice to the original purchaser. 

45. If the seller is a tax-exempt or non-profit organization, including but not limited to a church/synagogue/temple/mosque, and is selling its real property and/or tangible property not in the ordinary course of business, does the purchaser have to file a C-9600 form with the Division?
Yes, even though the seller may be exempt from some Division taxes, it might still have tax obligations.

46.  Can sales by an estate or trust be a bulk sale?
Yes, if the assets being sold are business assets.

47. Are sales of stock or membership interests subject to bulk sales?
Stock owned by an individual as an investment is not a business asset. No bulk sale notice is required. Stock owned by a business is an asset of the business, and the Division must be notified.

48. To whom are checks payable?
The New Jersey Division of Taxation

49. What is the overnight delivery address for communications and packages about bulk sales?
Attn: Bulk Sales
50 Barrack Street
Trenton, NJ 08695

50. Where can you find other information about the administration of the Bulk Sale Law by the Division?
Other information and guidelines may be found in Technical Bulletin 60-R

51. How can the Division be contacted for further information about the Bulk Sale Law and its implementation?
Written inquiries should be submitted to the Division at:

Bulk Sales Unit, New Jersey Division of Taxation
P0 Box 245
Trenton, New Jersey 08695-0245.

For phone inquiries, call (609) 292-6604 and ask to speak to the Bulk Sales Unit.

52. Is the sale of a tax credits awarded under an Economic Development Authority (EDA) incentive program subject to the Bulk Sale Law?
No. The Bulk Sale notification provision is not triggered by the sale (or transfer or re-assignment) of any grants, tax credits or other assistance provided by the New Jersey Economic Development Authority. However, the individual or entity that benefits from any credits must obtain a Business Assistance and Incentive Clearance Certificate from the Division of Taxation before the sale, transfer, or assignment of any credits. Please click the link for instructions on applying for the Clearance Certificate.

 

Last Updated: Friday, 06/09/17



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