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Holder Reimbursement Filing System

The State of New Jersey Unclaimed Property Administration (UPA) is proud to announce an improved process for Unclaimed Property Holders to request reimbursement on previously escheated property. This electronic system will significantly reduce the processing time of Holder Reimbursement submissions. The system will allow Holders to provide a data file to the UPA that can be loaded directly into our claims processing software program. Properties in the data file that match properties escheated by the Holder in our database will be added to a new reimbursement request in the Holder’s name.

Filing Requirements:

  • UPA requires that the reimbursement submission be emailed to help streamline the process.
  • The data file must be in csv format.
  • A letter outlining the details of the reimbursement request and an signed affidavit that includes the corporate seal from a corporate officer must be included in the email submission.
  • The data file name must include the Holder name and filing date.

Data File Formating:
There are five columns of information that can be provided. The information on each column must be identical to the information that was originally reported for that particular property. Any deviations or exclusions could compromise the upload process and delay reimbursement.

Data File Property Details:
Column 1 – LastActivityDate (as originally reported)
Column 2 – Year (Report year the property was listed on)
Column 3 – Account (the account number or check number as originally reported)
Column 4 – OrigAmount (original dollar value reported)
Column 5 – ClaimAmount (amount of original value reported that is being claimed)

View Sample Holder Reimbursement

The more information that is provided for each property you’re attempting to claim will increase the chances that the UPA successfully locates that property through this process.

NOTE: If your Holder Reimbursement is for 20 or more properties you are required to file in this electronic format.

Please email these electronic Holder Claims to:
nj.unclaimedproperty@treas.state.nj.us

For a Holder Reimbursement submission with 19 or less properties you still have the option of using the paper filing form below:

Last Updated: Friday, 01/17/14


 


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