New Jersey Department of Education

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District Support Portal

Data Submissions Calendar for SY 2018-19

Submissions Calendar School Year 2017-18 (Download Excel spreadsheet)

Application Description Open Date Close Date Access
 CDS County District School Information System 3/18/2019 4/19/2019 Homeroom
AchieveNJ Data Converted NJ SMART data cards for districts Year-round No Close Homeroom
ADDL Ch 192-193 Funding Statement and Additional Funding Request 8/15/2018 5/24/2019 Homeroom
APSSD Approved Private Schools for Students with Disabilities Budget and Audit System 6/11/2018 11/1/2018 Homeroom
ASPS Annual School Planning System Year-round No Close Homeroom
ASSA Application for State School Aid 11/1/2018 12/3/2018 Homeroom
AudSum Audit Summary Online 9/11/2018 12/4/2018 Homeroom
Bilingual Bilingual Waiver Request Submission 5/1/2019 6/28/2019 Homeroom
Budget 2018 – 2019 Budget Statement Software 1/23/2019 See Budget Calendar Homeroom
CAFR Repository Application for the Electronic Upload of Comprehensive Annual Financial Report Submission Package 10/15/2018 7/15/2019 Homeroom
Ch 192-193 Report of Nonpublic Auxiliary and Handicapped Services 9/11/2018 11/2/2018 Homeroom
CHE Charter School Enrollment System 9/4/2018 6/7/2019 Homeroom
CSSD County Special Services Districts Tuition System 7/2/2018 6/7/2019 Homeroom
CTE (Secondary and Adult) Secondary Districts with State Approved Secondary Career and Technical Education Programs and Adult Perkins Eligible CTE Programs Year-round No Close Homeroom
CTEDMS Career and Technical Education Data Management System Year-round No Close Homeroom
DSDC Debt Service Data Collection 9/10/2018 10/9/2018 Homeroom
edConnectNJ Instructional Improvement System Additional Data Loading Year-round No Close Homeroom
EEDS Emergency Disaster Preparedness and Reporting System Year-round No Close Homeroom
EIS Evaluation Information System Jul-18   Homeroom
ESEA Allocation Notices ESEA Consolidated Subgrant Application Year-round No Close Homeroom
EWEG Grants: IDEA, NCLB, Perkins, and Discretionary Year-round No Close Homeroom
EXAID Application for Special Education Extraordinary Aid mid- April mid-May Homeroom
Exemplary Educator Exemplary Secondary Educatory Recognition Program 2/1/2019 5/31/2019 Homeroom
FICA Social Security Contributions Year-round No Close Homeroom
GEOY Governor’s Educator of the Year Program 10/22/2018 5/31/2019 Homeroom
HIB-Grades School Self-Assessment for Determining Harassment, Intimidation and Bullying June-18 10/31/2018 Homeroom
Indirect Cost Rate Notification Indirect Cost Rate Notification Reports 2017-2018 Year-round No Close Homeroom
Nonpublic Enrollment Nonpublic Enrollment and Approved Private Schools for Students with Disabilities Program Enrollment 11/26/2018 1/11/2019 Homeroom
NPAC for ESEA Nonpublic Affirmation of Consultation for ESEA Applicants Due with ESEA Application No Close Homeroom
NPCR Nonpublic Project Completion Reports (Nursing, Textbook and Technology Included) 8/21/2018 10/15/2018 Homeroom
PARS21 21st CCLC and EvenStart Program Activity Review System Year-round No Close Homeroom
Performance Reports Performance Reports Data and Narrative Collection (replaced Report Card and RCN) 1/3/2019 1/25/2019 NJ SMART
PERKINS Preliminary FY 18 Perkins Secondary and postsecondary Grant Allocations Year-round No Close Homeroom
PERKINS Performance FY 18 Perkins Secondary and postsecondary Performance Reports Year-round No Close Homeroom
PLRMS Provisional Licensure Registration Management System Year-round No Close Homeroom
QSAC SOA & DPR Statement of Assurance and District Performance Review 10/1/2018 11/15/2018 Homeroom
RCN Report Card Narrative n/a n/a Homeroom
Report Card New Jersey School Report Card (replaced by Performance Reports submission) n/a n/a Homeroom
School Aid School Aid Payments and Notices Year-round No Close Homeroom
School Application Folders Title I, Part A Schoolwide Application Process – Electronic Uploads Year-round No Close Homeroom
School Register Summary 2017 – 2018 School Register Summary (SRS) 6/5/2018 8/3/2018 Homeroom
Seal of Biliteracy Seal of Biliteracy – Electronic Upload 1/1/2018 8/31/2018 Homeroom
SEC School Ethics Commission List of School Officials 2/1/2018
5/1/2018
4/30/2018
12/31/2018
Homeroom
SFEA Application State Facilities Education Act - State Agencies Only Oct-18 12/15/2018 Homeroom
SSDS Student Safety Data System 10/1/2018 7/15/2019 Homeroom
State Facilities State Facilities Enrollment Count 10/11/2018 1/15/2019 Homeroom
State Responsible Homeless Tuition Tuition Reimbursement for State-Responsible Homeless Children and Youth 5/15/2019 6/14/2019 Homeroom
Choice Supplemental Enrollment Part 1 SY 19-20 Supplemental Choice Enrollment Collection (district data entry to calculate FY20 choice enrollment maximum)  12/4/2018 12/10/2018 Homeroom
Choice Supplemental Enrollment Part 2 SY 19-20 Supplemental Choice Enrollment Collection (district data entry finalizes choce student enrollment for the FY2019-20 school year)  1/2/2019 1/22/2019 Homeroom
SWPMS NJDOE Title I Schoolwide Plan Management System 17-18 SW plans only.
For 18-19 plans use ASPS.
Homeroom
Transportation - Accident Reports Preliminary School Bus Accident Report Year-round No Close Homeroom
Transportation (DRTRS) District Report of Transported Resident Students 9/11/2018 11/16/2018 Homeroom
Transportation Nonpublic Routes Nonpublic Route Verification Reports 5/15/2019 6/7/2019 Homeroom
VEDS (College Data Collection) This is for Colleges that have State approved CTE Programs 3/1/2019 6/15/2019 Homeroom
Course Roster Submission Practice 4/15/2019 6/28/2019 NJ SMART
Course Roster Submission Official Submission 7/2/2019 8/2/2019 NJ SMART
CTE Submission Practice 4/15/2019 6/28/2019 NJ SMART
CTE Submission Official Submission 7/2/2019 8/2/2019 NJ SMART
Graduation Appeals Submission Graduation Appeals 9/17/2018 10/5/2018 NJ SMART
Inactive Summer Graduates Deadline Deadline 8/31/2018 NJ SMART
SID Management Student Identification 8/6/2018 10/15/2018 NJ SMART
SID Management Student Identification 10/19/2018 6/28/2019 NJ SMART
SID Management Student Identification 7/3/2018 8/3/2018 NJ SMART
SMID Management Staff Member Identification 8/6/2018 10/15/2018 NJ SMART
SMID Management Staff Member Identification 10/19/2018 6/28/2019 NJ SMART
SMID Management Staff Member Identification 7/3/2018 8/3/2018 NJ SMART
Special Education Submission Local Data Mart 8/6/2018 10/15/2018 NJ SMART
Special Education Submission Official Submission 10/19/2018 11/13/2018 NJ SMART
Special Education Submission Local Data Mart 11/19/2018 8/2/2019 NJ SMART
Staff Submission Practice 8/6/2018 10/15/2018 NJ SMART
Staff Submission Official Submission 10/19/2018 11/19/2018 NJ SMART
State Assessment Registration Submission Practice 10/5/2018 10/15/2018 NJ SMART
State Assessment Registration Submission Official Submission 10/19/2018 12/3/2018 NJ SMART
State Submission Local Data Mart 8/6/2018 10/15/2018 NJ SMART
State Submission Official Submission 10/19/2018 11/13/2018 NJ SMART
State Submission Local Data Mart 11/19/2018 8/28/2019 NJ SMART
State Submission Official Submission 7/2/2019 8/2/2019 NJ SMART