School districts are required to amend their LRFP at least once every five years and to coordinate with project applications. Major amendments to comply with five-year reporting requirements include updates on the web-based LRFP reporting system and the email submission of supporting documents. Minor amendments to plans approved within the last five years, typically to coordinate with project applications, only require the submission of supporting documents if inventory updates (site, assets, rooms) are not required.
For a Major Amendment: Refer to the LRFP Major Amendment Guidelines (PDF) for guidance concerning reporting requirements, LRFP system operational issues, and critical data checks noted in the LRFP Submission Data Check Report. This document should be carefully reviewed prior to amending and submitting a LRFP to the Department for review.
For a Minor Amendment: Compete and submit the LRFP Minor Amendment Instructions and Request Form (PDF), along with required supporting documents and LRFP website updates, if the district wishes to make capital maintenance and/or minor inventory adjustments to a LRFP approved within last five years. It is recommended that districts submit a minor amendment with all anticipated capital maintenance projects each year.
The LRFP Reporting System
Accessing the LRFP Reporting System
The web-based LRFP Reporting System can be accessed at http://lrfp.mksd.org/Email the Office of School Facilities Planning if a username and/or password is needed to access the LRFP system, and include the district name and county in the email. If you are a district consultant requesting access, a district administrator must be copied on the email.
District administrators should refer to the District Administrator Instructions (PDF) for guidance on managing user access to the LRFP reporting system.
Only Internet Explorer (IE) can be used to access the LRFP reporting system, and only versions 10 and below are fully supported.
If a blank page appears when accessing the website with IE:
Using the LRFP Reporting System
If data in the LRFP reporting system cannot be edited (text appears grey and records cannot be edited), the LRFP is “locked.” To have a LRFP’s data unlocked for editing, complete and email the LRFP System Data Unlocking Request Form (PDF) to the Office of School Facilities Planning.
The following documents provide step by step guidance for using the LRFP reporting system. It is recommended that the LRFP Major Amendment Guidelines (PDF)be reviewed first for an overview of LRFP amendment requirements and the most recent information concerning the functionality of the LRFP reporting system.
Enrollments and the Cohort-Survival Enrollment Projection
Existing and historic enrollments and a standard cohort-survival enrollment projection are no longer updated in the LRFP reporting system. Therefore, all references to existing or historic enrollments in the LRFP system and system-generated reports should be disregarded, and districts must include a standard cohort-survival enrollment projection using the Department’s template as part of the LRFP major amendment submission.
Download the Cohort Survival Worksheet (MS Excel) to access the standard cohort-survival enrollment projection template.
A district administrator may request a completed projection template by emailing the Office of School Facilities Planning.
The completed template must be submitted as a supporting document in conjunction with a LRFP major amendment, and enrollments in the selected projection year must be entered in the “Proposed Enrollments” row in the Enrollment section of the LRFP system. Refer to LRFP Major Amendment Guidelines for additional guidance concerning the completion of the enrollment projection and LRFP system data entry requirements. See Part E: Identifying District Enrollments for LRFP reporting system instructions.
It is highly recommended that districts contact Susan Kutner, Director of the Office of School Facilities Planning prior to exploring alternative projection methodologies.
LRFP Final Determination Reports for each district are available.
Please email the Office of School Facilities Planning if you believe a district’s most recent LRFP Amendment approval is not posted. In some cases, Final Determination Reports cannot be updated if not posted at time of issuance due to file accessibility issues.
Last updated on: August 19, 2019