5.0 The "Hybrid" Option
When submitting a Dataset with a large
number of Result records it is prudent to avoid manual entry
of result data into HazSite. In this case, it is possible
to create the DATASET record and SAMPLE records
by using the HazSite application and the instructions
outlined in Sections 1 and 2 of the HazSite User’s Guide, along with the RESULT file from the laboratory
in either a .WK1, .DBF or .TXT format. Manually entering
data into the HazSite Result file is not required.
Submitting the sampling and result information in this manner
is called the Hybrid Option.
The steps to take are as follows:
- Use HazSite to create a Dataset (DTST.DBF) file and
- Complete Sample data entry (HZSAMPLE.DBF).
- Save and close the dataset.
- Go into the HazSite Directory. For instance in Windows
95, this is done by clicking on Start, Programs,
Windows Explorer, and then the HazSite folder. Then
click on the subdirectory with the same name as the
Dataset Name field created using the HazSite application.
- Copy the DTST.DBF, HZSAMPLE.DBF and HZSAMPLE.FPT files from the appropriate HazSite Directory onto a
- Copy the HZRESULT.DBF, HZRESULT.WK1, or HZRESULT.TXT file from the laboratory onto the same diskette
for submittal to the SRP.
- Ensure that the fields used to link the three files
(SRP ID, SAMPDATE and SAMPNUM) are identical:
SRP ID must be identical in all three files, and SAMPDATE
and SAMPNUM must be identical in the HZSAMPLE and HZRESULT
files. This step is essential. If these fields do not
match amongst the three files, the dataset will be rejected.
Refer to Section
8.0, Discussion of Fields, for complete field descriptions
and acceptable entries.
The Hybrid Option allows the benefits of
using HazSite (a stand-alone system requiring limited computer
skills, with administrative checks built in), and allows
the user to avoid a great deal of manual data
entry into the Result file. Instead, the .WK1, .DBF, or
.TXT report from the laboratory information system can be
Please see Section
7.0, Data Transmission, and the information regarding
zipping data when copying files onto a diskette.
Alternate Format of the Entire Guidance Document
for Using Files