departments government business people my new jersey nj home
  Pensions and Benefits Home Page
EMPLOYER PENSIONS AND BENEFITS
INFORMATION CONNECTION (EPIC)

EPIC E-Mail Messages — 2014

View archived EPIC e-mail messages from
2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007

MESSAGE TOPIC DATE
CERTIFYING OFFICER LETTER - Behavioral Health Claim Reimbursements Reconsidered - All Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program (SHBP) ans School Employees' Health Benefits Program (SEHBP) July 22, 2014
CERTIFYING OFFICER LETTER - Compliance with Internal Revenue Code - Maximum Pension Loan Balances - Certifying Officers, All State-administered Retirement Systems July 21, 2014
CERTIFYING OFFICER LETTER - Pension Contribution Rate Change for PERS and TPAF - Certifying Officers of the Public Employees' Retirement System (PERS) and the Teachers' Pension and Annuity Fund (TPAF) July 21, 2014
E-MAIL MESSAGE - Tax$ave Seminars for your Employees - State Biweekly Certifying Officers July 15, 2014
E-MAIL MESSAGE - New Location for Retirement Workshops, Additional Dates Available for your Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators July 14, 2014
CERTIFYING OFFICER LETTER - Affordable Care Act — Classification of Full-time Employees - State College and University Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program (SHBP) July 8, 2014
CERTIFYING OFFICER LETTER - Fiscal 2015 Alternate Benefit Program Default Designated Service Provider - Certifying Officers of State Colleges and Universities July 1, 2014
E-MAIL MESSAGE - 2nd Quarter 2014 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers June 30, 2014
CERTIFYING OFFICER LETTER - Health Benefit Contribution Percentage Change - State Employees - State Biweekly Certifying Officers, State Monthly Certifying Officers June 18, 2014
E-MAIL MESSAGE - Upcoming Internet Report of Contributions (IROC) Training Sessions - Certifying Officers June 11, 2014
E-MAIL MESSAGE - 2nd Quarter 2014 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers June 11, 2014
E-MAIL MESSAGE - Additional Retirement and MBOS Workshop Dates and Locations for Your Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators June 5, 2014
CERTIFYING OFFICER LETTER - Survey ONLY for SHBP and SEHBP ParticipatingLocations that Offer a Private Pharmacy Benefits Manager (PBM) - Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program and School Employees’ Health Benefits Program May 29, 2014
CERTIFYING OFFICER LETTER - Online Authorization of Scheduled Deductions Only for Purchase of Service Credit - Certifying Officers (PERS, TPAF and PFRS) May 27, 2014
E-MAIL MESSAGE - Additional Retirement Workshop Dates for Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators May 23, 2014
E-MAIL MESSAGE - Additional Retirement Workshop Dates for Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators May 9, 2014
E-MAIL MESSAGE - Retirement Workshops and Webinars for Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators April 23, 2014
E-MAIL MESSAGE - New - MBOS Training classes for Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators April 23, 2014
CERTIFYING OFFICER LETTER - Alternate Benefit Program Membership Numbers Now Seven Digits - Certifying Officers, State and County Colleges and Universities April 7, 2014
E-MAIL MESSAGE - 1st Quarter 2014 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers March 28, 2014
E-MAIL MESSAGE - 1st Quarter 2014 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers March 17, 2014
CERTIFYING OFFICER LETTER - State Representative Elected to the Public Employees’ Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System March 6, 2014
CERTIFYING OFFICER LETTER - Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System March 6, 2014
E-MAIL MESSAGE - Employee Workshops and Webinars - New Dates for 2014 - Certifying Officers, Human Resource Representatives, and Benefit Administrators January 28, 2014
E-MAIL MESSAGE - Employer Pension and Health Benefits Training Dates for 2014 - Certifying Officers, Human Resource Representatives, and Benefit Administrators January 28, 2014

View archived EPIC e-mail messages from
2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007


CERTIFYING OFFICER LETTER TO EMPLOYERS — July 21, 2014

TO: All Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program (SHBP) and School Employees' Health Benefits Program (SEHBP)

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Behavioral Health Claim Reimbursements Reconsidered

The attached Certifying Officer Letter and form have been issued by the Division of Pensions and Benefits. Information is provided for filing a claim reconsideration with Horizon Blue Cross Blue Shield of New Jersey for certain professional behavioral health services.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


CERTIFYING OFFICER LETTER TO EMPLOYERS — July 21, 2014

TO: Certifying Officers, All State-administered Retirement Systems

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Compliance with Internal Revenue Code - Maximum Pension Loan Balances

The attached Certifying Officer Letter and Fact Sheet #81, Loans regarding the maximum pension loan balance has been issued by the Division of Pensions and Benefits.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


CERTIFYING OFFICER LETTER TO EMPLOYERS — July 21, 2014

TO: Certifying Officers of the Public Employees' Retirement System (PERS) and the Teachers' Pension and Annuity Fund (TPAF)

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Pension Contribution Rate Change for PERS and TPAF

The attached Certifying Officer Letter and check message refers to the May 2013 certifying officer letter, pursuant to Chapter 78, P.L. 2011, Pension and Health Benefit Reform, PERS and TPAF employee pension contribution rates should have increased from 6.78% to 6.92% of salary with the first paycheck on or after July 1, 2014.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


E-MAIL MESSAGE TO EMPLOYERS — July 15, 2014

TO: State Biweekly Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Tax$ave Seminars for your Employees

The annual open enrollment for the New Jersey State Employees Tax Savings Program (Tax$ave 2015) will be conducted from October 1 through October 31, 2014. Tax$ave consists of three components:

1. The Premium Option Plan (POP);

2. The Unreimbursed Medical Flexible Spending Account; and

3. The Dependent Care Flexible Spending Account.

Upon request, WageWorks will provide educational employee seminars at your workplace to explain the Tax$ave Flexible Spending Accounts.

Contact WageWorks today to request a seminar for your employees! To schedule a seminar with a WageWorks representative, please complete and return the attached Tax$ave Seminar Request Form no later than August 1, 2014.

Seminars are about 60 minutes in duration and include time for questions and answers. These seminars have proven to be very successful educational tools and we strongly encourage you to make one available to your employees (please note that we ask for a minimum of 25 employees).

NOTE: Full-time employees of the State (paid through the Centralized Payroll Unit), State universities, and State colleges — provided that they are also eligible to participate in the New Jersey State Health Benefits Program (SHBP) — may participate in Tax$ave.  Additional information about the Tax$ave Open Enrollment will be provided to employers and employees at a later date.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of Tax$ave benefits for employees.

Current and archived messages are available for viewing on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page.

Attachment: Tax$ave Seminar Request Form

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — July 14, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: New Location for Retirement Workshops, Additional Dates Available for your Employees

The Division of Pensions and Benefits has upcoming dates for Retirement Workshops designed for employees who plan to retire anytime within the next two years. Both live classroom sessions and online webinars are available.  Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

New Location: Please note our new northern New Jersey location at Raritan Valley Community College, Branchburg, NJ

Retirement Workshops provide a step-by-step look at the retirement process.  We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS.  Loan repayment provisions and the taxability of pension are discussed along with health benefits coverage in retirement.  As time permits, the workshop concludes with a question and answer period.

Please make this information available to your employees.

Retirement Workshops for PERS and TPAF Members

  • Wednesday, July 23, 2014 – 9:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Monday, July 28, 2014 – 2:30 p.m. – Willingboro Public Library, Willingboro, NJ
  • Monday, July 28, 2014 – 1:00 p.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, August 4, 2014 – 9:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Monday, August 4, 2014 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Wednesday, August 6, 2014 – 1:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Wednesday, August 6, 2014 – 5:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Thursday, August 7, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, August 11, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 12, 2014 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, August 15, 2014 – 9:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Monday, August 18, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 19, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 26, 2014 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Tuesday, August 26, 2014 – 5:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Wednesday, August 27, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Thursday, August 28, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Thursday, August 28, 2014 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, September 5, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, September 8, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Friday, September 12, 2014 – 9:00 a.m. – Raritan Valley Community College, Branchburg, NJ

Register early, as seats are limited  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Online Retirement Webinars — Can’t make it to a Workshop?  Online Retirement Webinars are also available.  Save time, travel, and find out everything you need to know about retirement on your own computer.  A complete list of webinar dates and registration links can be found at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Introduction to MBOS training classes for your employees pair up perfectly with our Workshops and are available for the following dates:

  • Monday, July 21, 2014 – 2:30 p.m. – Willingboro Public Library, Willingboro, NJ
  • Wednesday, July 23, 2014 – 1:00 p.m. – Raritan Valley Community College, Branchburg, NJ
  • Monday, August 4, 2014 – 1:00 p.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, August 15, 2014 – 1:00 p.m. – Raritan Valley Community College, Branchburg, NJ

ADDITIONAL TRAINING DATES

Additional workshop and webinar dates for 2014 will be posted later in the year.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Workshop Registration page at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.


CERTIFYING OFFICER LETTER TO EMPLOYERS — July 8, 2014

TO: State College and University Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program (SHBP)

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Affordable Care Act — Classification of Full-time Employees

The attached Certifying Officer Letter is being issued by the Division of Pensions and Benefits to State Colleges and Universities to inform employers with updated information regarding the Affordable Care Act and the classification of full-time employees.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this letter to their Human Resources staff and any other staff members responsible for administration of pension benefits for your employees.

The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm

If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


CERTIFYING OFFICER LETTER TO EMPLOYERS — July 1, 2014

TO: Certifying Officers of State Colleges and Universities

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Fiscal 2015 Alternate Benefit Program Default Designated Service Provider

The attached Certifying Officer Letter is being issued by the Division of Pensions and Benefits to State Colleges and Universities to inform Alternate Benefit Program (ABP) participating employers of the Fiscal 2015 Alternate Benefit Program default designated service provider.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this letter to their Human Resources staff and any other staff members responsible for administration of pension benefits for your employees.

The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm

If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — June 30, 2014

TO: All Cycle 2 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 2nd Quarter 2014 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 2nd Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.

Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


CERTIFYING OFFICER LETTER TO EMPLOYERS — June 18, 2014

TO: State Biweekly Certifying Officers, State Monthly Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Health Benefit Contribution Percentage Change - State Employees

The attached Certifying Officer Letter and check message regarding the health benefit contribution percentage change for State biweekly and State monthly employees has been issued by the Division of Pensions and Benefits.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — June 11, 2014

TO: Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Upcoming Internet Report of Contributions (IROC) Training Sessions

The Division of Pensions and Benefits has upcoming dates for Internet Report of Contributions (IROC) Training sessions. Both live classroom sessions and online webinars are available.
IROC Training is an employer training class designed for anyone in payroll or benefit administration who is responsible for completing the quarterly pension Internet Report of Contributions (IROC). Whether you are brand new or a seasoned veteran, we are sure that you will benefit from this training.

Please make this information available to your employees.

Classroom Sessions:

Monday, June 16, 2014 – 10:30 a.m. – Willingboro Library, Willingboro, NJ

Monday, June 23, 2014 – 10:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Register for training at: https://wwwnet1.state.nj.us/treasury/dpb/PBOSRENROL/SemRegHome.aspx

Webinars:

Wednesday, June 18, 2014 – 1:00 p.m.

Tuesday, June 24, 2014 – 10:00 a.m.

Monday, June 30, 2014 – 10:00 a.m.

Register for training at: http://www.state.nj.us/treasury/pensions/training-intro.shtml 

ADDITIONAL TRAINING

Additional training sessions will be posted. For a complete list of employer training opportunities, visit the Division of Pensions and Benefits’ Registration page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to staff members who are responsible for the completion of the quarterly report of contributions for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — June 11, 2014

TO: All Cycle 1 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 2nd Quarter 2014 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 2nd Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.

Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — June 5, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Additional Retirement and MBOS Workshop Dates and Locations for Your Employees

Please make this information available to your employees. 

Due to the overwhelming response for our Retirement and MBOS Workshops, we have scheduled additional dates at the following locations.  Reserve a seat now!

Retirement Workshops for PERS and TPAF Members

Friday, June 13, 2014 – 8:30 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Friday, June 13, 2014 – 12:30 p.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Thursday, June 19, 2014 – 1:00 p.m. – Division of Pensions and Benefits, Trenton, NJ

Monday, June 23, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Monday, June 23, 2014 – 1:00 p.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Tuesday, July 1, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Wednesday, July 2, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Tuesday, July 8, 2014 – 9:00 a.m. – Division of Pensions and Benefits, Trenton, NJ

Wednesday, July 9, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Monday, July 21, 2014 – 10:30 a.m. – Willingboro Library, Willingboro, NJ

Monday, July 28, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Thursday, August 7, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Monday, August 11, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Thursday, August 28, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Friday, September 5, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Monday, September 8, 2014 – 9:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Limited seats are still available at the following locations for Police and Fire Members.

Retirement Workshops for PFRS Members

Thursday, June 12, 2014 –  10:30 a.m.  – Willingboro Library, Willingboro, NJ

Wednesday, June 25, 2014  –  2:30 p.m. –  Willingboro Library, Willingboro, NJ

Register early, as seats are limited  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Introduction to MBOS training classes for your employees pair up perfectly with our Workshops and are available for the following dates:

Monday, June 16, 2014   – 3:00 p.m. – Willingboro Library, Willingboro, NJ

Monday, June 23, 2014 – 2:30 p.m. – Richard J. Hughes Justice Complex, Trenton, NJ

Tuesday, July 8, 2014 – 1:00 p.m. –  Division of Pensions and Benefits, Trenton, NJ

Monday, July 21, 2014  –  2:30 p.m. –  Willingboro Library, Willingboro, NJ

We’re always interested in new locations that are willing to host workshops.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


CERTIFYING OFFICER LETTER — May 29, 2014

TO: Certifying Officers, Human Resource Directors, and Benefits Administrators participating in the State Health Benefits Program and School Employees’ Health Benefits Program

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Survey ONLY for SHBP and SEHBP Participating Locations that Offer a Private Pharmacy Benefits Manager (PBM)

Beginning in 2014, the Affordable Care Act (ACA) requires certain health plans to comply with cost-sharing limits with respect to their coverage of essential health benefits. The cost-sharing limits include (1) a maximum allowed deductible; and (2) an overall annual cost-sharing limit, also called an out-of-pocket (OOP) maximum. Cost-sharing includes any expenditure required by or on behalf of an enrollee with respect to essential health benefits, such as deductibles, co-payments, co-insurance and similar charges. It excludes premiums and spending for non-covered services. For 2014, the OOP maximum cannot exceed $6,350 for self-only coverage and $12,700 for family coverage. In 2015, the cost-sharing limits will include prescription drug coverage.

Your location has chosen to participate in the SHBP/SEHBP, but has chosen to use a private Pharmacy Benefits Manager (PBM) to administer your prescription drug program. Therefore, please complete the attached survey, and return it to the Division by July 1, 2014. This information is needed so that the SHBP/SEHBP can remain compliant with the requirements of the ACA and determine the best course of action as it relates to adhering to the combined health and prescription drug OOP maximums in 2015.

In addition, while the participating employers may elect to have a private prescription drug plan, N.J.A.C. 17:9-8.1 states that the private plan must be comparable in design to the SHBP/SEHBP prescription drug plans. N.J.S.A. 40A:10-25 and N.J.S.A.18A:16-21 stipulate that any employer entering into a private contract is required to provide the State with a copy of the terms of the contract. Therefore, if your location hasn’t done so already, please provide the Division with a copy of your prescription drug contract along with the completed survey.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


CERTIFYING OFFICER LETTER — May 27, 2014

TO: Certifying Officers (PERS, TPAF, and PFRS)

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Online Authorization of Scheduled Deductions Only for Purchase of Service Credit

The Division of Pensions and Benefits is implementing significant changes to the authorization of scheduled payroll deductions for the purchase of service credit for members of the Public Employees’ Retirement System (PERS), Teachers’ Pension and Annuity Fund (TPAF), and Police and Firemen’s Retirement System (PFRS).

ONLINE PURCHASE AUTHORIZATION FOR SCHEDULING PAYROLL DEDUCTIONS

Once a member applies for a purchase online through their personal account with the Member Benefits Online System (MBOS) and the Division of Pensions and Benefits determines that service credit is eligible for purchase, a letter quoting the cost to purchase service is mailed to the member.  In order to complete the purchase the member must authorize the purchase and indicate the payment method before the date specified on the cost quotation letter — the member is allowed 90 days from the date of the purchase quote to authorize the purchase. Effective May 2014, members who wish to authorize payroll deductions will now have the option to return the paper Purchase Authorization form or use the ‘Purchase Authorization’ online application accessible online through MBOS.  Additionally, if the member wants to increase the amount of payroll deductions towards the purchase of service credit, or decrease the amount of service credit they wish to purchase, they may also complete the ‘Purchase Authorization’ online via MBOS. 

Members wishing to submit a personal check or a rollover as payment for the purchase of service credit cannot use the online application via MBOS at this time and must submit a paper Purchase Authorization along with the payment.  If a member does not want to authorize the purchase of service credit, no response is required.

MBOS ACCESS

The Member Benefits Online System (MBOS) is a set of Internet applications that allow registered retirement system members access to their pension account information. 

MBOS provides members with the fastest, most efficient method for requesting a purchase.  Confirmation of receipt of an application is provided to the member on screen and by e-mail.

Employees who are new to MBOS can access MBOS after they register with both the MyNewJersey Web site and MBOS.  Registration is free; however, the registration process requires several steps and new users should carefully follow the MBOS Registration Instructions.

If, after following the MBOS Registration Instructions, an employee still needs assistance registering for or using MBOS, they should call the MBOS Help Desk at (609) 292-7524 or send an e-mail with the subject line "MBOS E-mail".

Exceptions to Online Purchase Authorization
A limited number of members will not be able to use the MBOS to purchase service credit or utilize the ‘Purchase Authorization’ online application.  These member groups are: 

  • Members applying for the purchase of Military Service after Enrollment under the provisions of the Uniformed Services Employment and Re-employment Rights Act (USERRA).  To purchase this service the employer must submit the Request for USERRA Eligible Service form within the time frames required under the law.  See Fact Sheet #36, Military Service after Enrollment and USERRA, for additional information.
  • Members of the State Police Retirement System (SPRS) should follow the purchase instructions outlined in the SPRS Member Handbook.
  • Members of the Judicial Retirement System (JRS) should follow the purchase instructions outlined in the JRS Member Handbook.

Note: For members who were previously on a leave of absence and return to active employment, the pension account must be updated to reflect the return to employment in order to schedule deductions via the MBOS ‘Purchase Authorization’ application.  If the member’s account has not yet been updated to reflect that the member has returned to employment a lump sum payment will be required to purchase service credit.

ADDITIONAL INFORMATION

For additional information about the purchase of service credit, see:
    Fact Sheet #1, Purchasing Service Credit (PERS, TPAF & PFRS)
    Fact Sheet #2, Estimating the Cost of Purchasing Service Credit (PERS & TPAF)
    Fact Sheet #3, Estimating the Cost of Purchasing Service Credit (PFRS)

Fact sheets and handbooks are available for viewing or printing on the Division of Pensions and Benefits Web site at: www.state.nj.us/treasury/pensions

For assistance registering with or using MBOS, contact the MBOS Help Desk at (609) 292-7524 or send an e-mail with the subject line "MBOS E-mail".

If you have questions regarding any of the other information provided in this letter, contact the Division’s Office of Client Services at (609) 292-7524, or e-mail the Division.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — May 23, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Additional Retirement Workshop Dates for Employees

Please make this information available to your employees. 

Due to the overwhelming response for our Retirement Workshops, we have scheduled additional dates at the following locations. Reserve a seat now!

Retirement Workshops for PERS and TPAF Members

Wednesday, May 28, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, May 29, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, May 29, 2014 -  2:30 p.m. - Willingboro Library, Willingboro, NJ

Tuesday, June 3, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Wednesday, June 4, 2014 - 1:00 p.m. - Division of Pensions and Benefits, Trenton, NJ

Thursday, June 5, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, June 5, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Thursday, June 12, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Tuesday, June 17, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Wednesday, June 18, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Wednesday, June 18, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Wednesday, June 25, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Monday, July 7, 2014 - 10:30 - a.m. - Willingboro Library, Willingboro, NJ

Monday, July 7, 2014 - 2:30 - p.m. - Willingboro Library, Willingboro, NJ

Monday, July 14, 2014 - 10:30 - a.m. - Willingboro Library, Willingboro, NJ

Monday, July 14, 2014 - 2:30 - p.m. - Willingboro Library, Willingboro, NJ

Wednesday, July 23 - 1:00 p.m. - Division of Pensions and Benefits, Trenton, NJ

Retirement Workshops for PFRS Members

Wednesday, May 28, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Thursday, June 12, 2014 -10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, June 19, 2014 - 1:00 p.m. - Division of Pensions and Benefits, Trenton, NJ

Wednesday, June 25, 2014 - 2:30 p.m. - Willingboro Library, Willingboro, NJ

Tuesday, July 29, 2014 - 9:00 a.m. - Willingboro Library, Willingboro, NJ

Register early, as seats are limited  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Online Retirement Webinars — Can’t make it to a Workshop?  Online Retirement Webinars are also available.  Save time, travel, and find out everything you need to know about retirement on your own computer.  A complete list of webinar dates and registration links can be found at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Introduction to MBOS training classes for your employees pair up perfectly with our Workshops and are available for the following dates:

Monday, June 2, 2014 - 1:00 p.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, June 10, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Monday, June 16, 2014 - 3:00 p.m. - Willingboro Library, Willingboro, NJ

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — May 9, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Additional Retirement Workshop Dates for Employees

Please make this information available to your employees. 

Due to the overwhelming response for our Retirement Workshops, we have scheduled additional dates at the following locations.  Reserve a seat now!

Retirement Workshops for PERS and TPAF Members

Monday, May 12, 2014 - 1:30 p.m. - Willingboro Library, Willingboro, NJ

Monday, June 2, 2014 - 9:00 a.m. - Richard J. Hughes Complex, Trenton, NJ

Monday, June 2, 2014 - 1:00 p.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, June 10, 2014 - 1:30 p.m. - Willingboro Library, Willingboro, NJ

Thursday, July 23, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Wednesday, August 6, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Retirement Workshops for PFRS Members

Tuesday, July 29, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Register early, as seats are limited  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Online Retirement Webinars — Can’t make it to a Workshop? Online Retirement Webinars are also available.  Save time, travel, and find out everything you need to know about retirement on your own computer.  A complete list of webinar dates and registration links can be found at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Introduction to MBOS training classes for your employees pair up perfectly with our Workshops and are available for the following dates:

Monday, May 12, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Monday, May 19, 2014 - 2:00 p.m. - Richard J. Hughes Complex, Trenton, NJ

Thursday, May 22, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Monday, June 2, 2014 - 1:00 p.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, June 10, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — April 23, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Retirement Workshops and Webinars for Employees

Do you have employees who are looking for information about retirement?  The Division of Pensions and Benefits has upcoming dates for Retirement Workshops designed for employees who plan to retire anytime within the next two years.  Both live classroom sessions and online webinars are available.  Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Retirement Workshops provide a step-by-step look at the retirement process.  We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS.  Loan repayment provisions and the taxability of pension are discussed along with health benefits coverage in retirement. As time permits, the workshop concludes with a question and answer period.

Please make this information available to your employees. 

Retirement Workshops for Public Employees and Teachers

Classroom Sessions for PERS and TPAF Members

Monday, May 5, 2014 - 10:00 a.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, May 6, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Wednesday, May 7, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Monday, May 19, 2014 - 10:00 a.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, June 3, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, June 19, 2014 - 9:00 a.m. - Division of Pensions and Benefits Trenton, NJ

Online Webinars for PERS and TPAF Members

Wednesday, May 14, 2014 - 10:00 a.m. – Register online

Tuesday, June 10, 2014 - 10:00 a.m. – Register online

Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Retirement Workshops for Police and Firefighters

Classroom Sessions for PFRS Members

Thursday, May 15, 2014 - 9:00 a.m. - Division of Pensions and Benefits, Trenton, NJ

Wednesday, June 4, 2014 - 9:00 a.m. - Division of Pensions and Benefits, Trenton, NJ

Online Webinars for PFRS Members

Friday, May 23, 2014 - 10:00 a.m. – Register online

Wednesday, June 11, 2014 - 10:00 a.m. – Register online

Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

ADDITIONAL TRAINING DATES

Additional workshop and webinar dates for 2014 will be posted later in the year.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Workshop Registration page at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — April 23, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: New - MBOS Training Classes for Employees

Do your employees need help using or registering for the Member Benefits Online System (MBOS) to access their personal pension and health benefit information.

Our Introduction to MBOS training provides step-by-step instructions on how to register for MBOS and use its applications.  Employees must now use MBOS to submit a Loan or Purchase Application, designation or update beneficiary information, view their Personal Benefit Statement, obtain an Estimate of Retirement Benefits, or submit the Retirement Application. Every employee needs to register for and be able to use MBOS.  Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml#mbosworkshop

Introduction to MBOS training is available as either live classroom sessions or online webinars on these upcoming dates:

INTRODUCTION TO MBOS

Classroom Sessions for all Members

Wednesday, April 30, 2014 - 9:00 a.m. - Division of Pensions and Benefits, Trenton, NJ

Monday, May 12, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Thursday, May 22, 2014 - 9:00 a.m. - Division of Pensions and Benefits, Trenton, NJ

Monday, June 2, 2014 – 10:00 a.m. - Richard J. Hughes Complex, Trenton, NJ

Tuesday, June 10, 2014 - 10:30 a.m. - Willingboro Library, Willingboro, NJ

Wednesday, June 25, 2014 - 9:00 a.m. - Division of Pensions and Benefits, Trenton, NJ

Online Webinars for all Members

Monday, May 19, 2014 - 10:00 a.m. – Register online

Monday, June 9, 2014 - 10:00 a.m. – Register online

Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml#mbosworkshop

ADDITIONAL TRAINING DATES

Additional training dates for 2014 will be posted later in the year.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Registration page at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


CERTIFYING OFFICER LETTER — April 7, 2014

TO: Certifying Officers, State and County Colleges and Universities

FROM: Nancy Ronaghan, Defined Contribution Plans Manager, Division of Pensions and Benefits

SUBJECT: Alternate Benefit Program Membership Numbers Now Seven Digits

The Alternate Benefit Program (ABP) currently provides a six-digit membership number to identify its participants, for example: “9-00000”.  The Division of Pensions and Benefits has recently determined that ABP membership numbers are nearing the end of the sequence for the six-digit format and an additional digit will be required for future membership numbers; therefore, the current format will be modified from a six-digit number to a seven-digit number.

EMPLOYER RESPONSIBILITY

Beginning on April 9, 2014, all past and future member numbers for ABP will use the new seven-digit format.  Current ABP membership numbers will have a “0” placed after the leading “9-“ in order to create a seven-digit number.

Upon implementation, all future communications from ABP participating employers with the Division of Pensions and Benefits must include the seven-digit membership number.  This includes the Covered Lives Report that is forwarded to the Division of Pensions and Benefits in June that details all ABP participants that are covered by Group Life Insurance.

Note: The ABP Enrollment and Inquiry applications via the Employer Pensions and Benefit Information Connection (EPIC) system will be unavailable to employers on Tuesday, April 8, while the system is undergoing maintenance and should be available on Wednesday, April 9.

FOR ADDITIONAL INFORMATION

For additional information, please contact the Division of Pensions and Benefits’ Office of Client Services at (609) 292-7524 or by e-mail.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — March 28, 2014

TO: All Cycle 2 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2014 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking “EPIC User’s Guide” on your EPIC home page. Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — March 17, 2014

TO: All Cycle 1 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2014 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking “EPIC User’s Guide” on your EPIC home page. Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


CERTIFYING OFFICER LETTER — March 6, 2014

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Public Employees' Retirement System Board of Trustees

SUBJECT: State Representative Elected to the Public Employees’ Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of William O’Brien to a three year term, effective July 1, 2014, as the State Representative to the PERS Board of Trustees.

The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS State employees of the election results.

Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtml

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


CERTIFYING OFFICER LETTER — March 6, 2014

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Public Employees' Retirement System Board of Trustees

SUBJECT: Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of Brian Currie to a three year term, effective July 1, 2014, as the Municipal Representative to the PERS Board of Trustees.

The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS municipal employees of the election results.

Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtml

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: EMPLOYEE WORKSHOPS AND WEBINARS — NEW DATES FOR 2014

New dates for Employee workshops and webinars have been posted to the Division of Pensions and Benefits Web site.  Available classes include large or small group Retirement Workshops and our NEW Introduction to MBOS Workshop.  Most classes are provided through a choice of Classroom Sessions and live online Webinars.

NEW – Introduction to MBOS provides step-by-step instructions on how to register for the Member Benefits Online System (MBOS) and its use by active employees. MBOS allows registered users access to their personal pension and health benefits coverage information and online tools including: designation of beneficiary; applications for pension loan, purchase of service credit, retirement, or withdrawal from the system; and the Personal Benefit Statement (PBS) which is now only available online.

Retirement Workshops and Webinars provide a step-by-step look at the retirement process.  We explain your benefits, beneficiary options, group life insurance, and how to submit your application.  Loan repayment provisions and the taxability of your pension are also discussed along with health benefits coverage in retirement. As time permits, the workshop concludes with a question and answer period.

Small Group Retirement Counseling sessions are available for PERS and TPAF members who plan to visit our office to obtain information immediately before filing for retirement. Attendees are provided with an official Estimate of Retirement Benefits which will be explained along with the retirement application process — including use of the online application through the Member Benefits Online System.  Benefit options, the taxability of your pension, and health benefits coverage after retirement are also discussed, and attendees have an opportunity to ask the counselor individual questions after the session.  Group sessions are held at the Division's office at 50 West State Street, Trenton, New Jersey, on selected days and seating is limited to ensure that our staff can provide a high level of personal service.

For a complete list of workshops and available dates, visit the Division of Pensions and Benefits’ Workshop Registration page at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml  

ADDITIONAL WORKSHOP DATES

Posted dates list the workshops which available through June 2014.  Additional dates for 2014 will be posted later in the year.  Watch for new listings at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml 

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Return to Top


E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits, Employer Education Unit

SUBJECT: EMPLOYER PENSION AND HEALTH BENEFITS TRAINING DATES FOR 2014

New dates for Employer Pension Training and Health Benefits Training have been posted to the Division of Pensions and Benefits Web site. Training is available to any personnel who are responsible for the administration of pension and benefits at your employing location. 

Training options include both Classroom Sessions and live online Webinars on the following topics:

Pension Processing — Enrollments and Benefits Overview

Pension Processing Employer Responsibilities

Internet Report of Contributions (IROC) Training

Health Benefits Training for Employers

EPIC Training for Employers

DCRP Enrollment and Processing

Classes and webinars are available for State, Local Government, and Local Education employers. 

For a complete list of training and available dates, visit the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

ADDITIONAL DATES AND TRAINING TOPICS

Posted dates list training opportunities available through June 2014.  Additional dates for 2014 will be posted later in the year.  Watch for new listings at the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Return to Top


 
 
 
contact us privacy notice legal statement nj home