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EMPLOYER PENSIONS AND BENEFITS
INFORMATION CONNECTION (EPIC)

EPIC E-Mail Messages — 2016

View archived EPIC e-mail messages from
2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007

MESSAGE TOPIC DATE
E-MAIL MESSAGE - Retirement Seminars and Webinars for Employees - Certifying Officers, Human Resource Representatives, and Benefits Administrators May 11, 2016
E-MAIL MESSAGE - 1st Quarter 2016 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers April 5, 2016
E-MAIL MESSAGE - Introducing the Common Enrollment Application in EPIC - Certifying Officers and Supervisors of Certifying Officers March 14, 2016
E-MAIL MESSAGE - 1st Quarter 2016 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers March 14, 2016
E-MAIL MESSAGE - Employer Training Sessions Available - Certifying Officers, Local Education Employers, Local Government Employers, and State Employers March 2, 2016
CERTIFYING OFFICER LETTER - Municipal Representative Elected to the Public Employees' Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System February 29, 2016
CERTIFYING OFFICER LETTER - State Representative Elected to the Public Employees' Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System February 29, 2016
E-MAIL MESSAGE - 2016 Retirement Seminars and Webniars for Employees (PERS, TPAF, and PFRS) - Certifying Officers, Human Resource Representatives, and Benefit Administrators February 1, 2016
CERTIFYING OFFICER LETTEREmployer Responsibility: Affordable Care Act — Certifying Officers, State Colleges and Universities; Local Employers participating in the State Health Benefits Program (SHBP) or School Employees' Health Benefits Program (SEHBP) January 19, 2016

View archived EPIC e-mail messages from
2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007


E-MAIL MESSAGE – May 11, 2016

TO: Certifying Officers, Human Resource Representatives, and Benefits Administrators

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: Retirement Seminars and Webinars for Employees

Please make this information available to your employees.

Do you have employees who are looking for information about retirement? 

The Division of Pensions and Benefits has scheduled upcoming Retirement Seminar dates for members of the Public Employees’ Retirement System (PERS), Teachers’ Pension and Annuity Fund (TPAF), or Police and Firemen’s Retirement System (PFRS).  Both in-person Seminars and live online webinars are available.

In-person Seminars are available at locations across the state – see the attached list for seminar dates and locations.  Live Webinars cover all of the same information as our seminars but can be attended without travel from your own computer. 

Designed for employees who are planning for retirement, retirement seminars and webinars provide a step-by-step look at the retirement process. We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS. Retirement eligibility, purchase, loan repayment provisions and the taxability of pension are explained along with a brief discussion of State Health Benefits Program and School Employees’ Health Benefits Program coverage in retirement. Seminars conclude with a question and answer period; Webinar attendees are able to submit questions for individualized answers.

The attached file provides details on Seminar dates, times, and locations, in addition to important suggestions for attendees. The file is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm

ADDITIONAL TRAINING DATES

Please check our Web site regularly for newly added seminar/webinar dates and/or locations.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Workshop Registration page at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE – April 5, 2016

TO: All Cycle 2 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2016 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2016 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing. The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524. You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at: http://www.nj.gov/treasury/pensions/epickit.htm or by clicking “EPIC User’s Guide” on your EPIC home page.

    Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page. You may create a print copy of your Report at any time before, during, or even after you have completed the ROC. Just click “Print” at the top of the main page and you will get your print copy. This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE – March 14, 2016

TO: Certifying Officers and Supervisors of Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: Introducing the Common Enrollment Application in EPIC

The Division of Pensions and Benefits is pleased to announce that the new Common Enrollment Application will become available to employers through the Employer Pension and Benefit Information Connection (EPIC) on Tuesday, March 15. 2016. 

The new application guides employers through a single process when enrolling newly hired employees into the Public Employees’ Retirement System (PERS), Teachers’ Pension and Annuity Fund (TPAF), or Police and Firemen’s Retirement System (PFRS).

ROLLOUT OF THE NEW APPLICATION

To facilitate the rollout of the Common Enrollment Application, the current PERS, TPAF and PFRS Enrollment Applications in EPIC will be disabled as of 1:00 p.m. Monday, March 14, 2016.  After this time, employers should hold any new enrollments until the new application becomes available.

The new Common Enrollment Application is scheduled to come online in EPIC the morning of Tuesday, March 15, 2016.

USING THE COMMON ENROLLMENT APPLICATION

The new Common Enrollment Application will simplify the enrollment process for employers by removing the guess work when assigning a new employee to a retirement system. 

When available, EPIC users who have access to the current buttons for PERS, TPAF or PFRS Enrollment will find them replaced by a single button labeled “Pension Enrollment.”

Upon clicking the button, the common application will present a short series of questions.  As each question is answered, the application will guide the user toward the appropriate retirement system for enrollment.  Once the correct system has been determined the remaining enrollment process will be similar to the pages and questions in the current PERS, TPAF, and PFRS applications.

As with current enrollments, dual certification from the Certifying Officer (CO) and the Supervisor of the Certifying Officer (SCO) are required under the provisions of Chapter 52, P.L. 2011.  This procedure remains in place and unchanged for the Common Enrollment Application.  The CO and SCO should check the list of pending applications in EPIC awaiting their approvals.

  • Additional information about the Common Enrollment Application — including updates to the EPIC User’s Guide — will be available from the Division of Pensions and Benefits in the immediate future.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for enrollment and/or the administration of pension benefits for employees.

If you or your staff have difficulty accessing EPIC or need additional assistance with EPIC applications, contact the Division’s EPIC Help Desk at (609) 292-7524 or send e-mail via: https://www.state.nj.us/treas/pensions/pensionmail.shtml

Current and archived messages are available for viewing on the Division’s Web site at: http://www.nj.gov/treasury/pensions   At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page.

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E-MAIL MESSAGE – March 14, 2016

TO: All Cycle 1 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2016 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2016 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking “EPIC User’s Guide” on your EPIC home page.  Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while.

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE – March 2, 2016

TO: Certifying Officers, Local Education Employers, Local Government Employers, and State Employers

FROM: The New Jersey Division of Pensions and Benefits Education Unit

SUBJECT: Employer Training Sessions Available

New dates for Employer training webinars have been posted to the Division of Pensions and Benefits Web site.  These webinars are offered for Local Education Employers, Local Government Employers, and State Employers.

The Pension Processing session is comprised of two parts.  In order to provide the most up-to-date and comprehensive learning experience, we suggest you attend the training in scheduled order, keeping in mind the prerequisites and recommendations for future training opportunities.

Register at:  http://www.state.nj.us/treasury/pensions/training-intro.shtml

Note: These are NOT a substitute for the enrollment training required by Chapter 52 P.L. 2011.

The descriptions of the sessions offered are as follows:

PENSION PROCESSING — PART 1 —for Local Education Employers

Enrollments Overview, Benefits Overview and Online Systems: This employer training session covers enrollment rules and procedures for PERS, TPAF and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts. RECOMMENDED ADDITIONAL TRAINING:  Pension Processing - Part 2; and Internet Report of Contributions (IROC).

PENSION PROCESSING — Part 1 — for Local Government Employers

Enrollments Overview, Benefits Overview, and Online Systems: This employer training session covers enrollment rules and procedures for PERS, PFRS and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts. RECOMMENDED ADDITIONAL TRAINING: Pension Processing - Part 2; and Internet Report of Contributions (IROC).

PENSION PROCESSING —Part 1 — for State Employers

Enrollment Overview, Benefits Overview, Employer Responsibilities and Online Systems: This employer training session covers enrollment rules and procedures for PERS, TPAF, PFRS and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts.

PENSION PROCESSING — Part 2 — for Local Education, Local Government Employers and State Employers

Employer Responsibilities: Pension Processing/Employer Pension Information Connection (EPIC) – PREREQUISITE: Pension Processing - Part 1. This employer training session provides training on the employer's responsibility in the pension and benefit process including purchase of service credit, loans, retirement, health benefits and death claims and how to use the Employer Pensions and Benefits Information Connection (EPIC) for these tasks.

DCRP ENROLLMENT AND PROCESSING
This employer training session covers the enrollment rules for the Defined Contribution Retirement Program (DCRP) in detail. We will discuss permanent, temporary, and on-call enrollment rules and show you how to enroll employees using the Employer Pensions and Benefits Information Connection (EPIC). Representatives from the Division and Prudential will explain DCRP benefits and the reporting process. Time will be allowed for questions and answers.

INTERNET REPORT OF CONTRIBUTIONS (IROC) TRAINING

This employer training is designed for anyone in payroll or benefit administration who is responsible for completing the quarterly pension Internet Report of Contributions or IROC. Whether you are brand new or a seasoned veteran, we are sure that you will benefit from this training. Enrollment is limited.

TRAINING DATES

For a complete list of employer training webinars and available dates, visit the Division of Pensions and Benefits’ Registration page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Current and archived messages are available for viewing on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page.

If you have questions or concerns about the content of this message, contact the Division of Pensions and Benefits at: pensions.nj@treas.nj.gov  or go to: https://www.state.nj.us/treas/pensions/pensionmail.shtm

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CERTIFYING OFFICER LETTER – February 29, 2016

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Jacquelyn Bussanich, Board Secretary, Public Employees' Retirement System

SUBJECT: Municipal Representative Elected to the Public Employees' Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees. The PERS Board of Trustees requests that the attached notice be prominently posted in your workplace as official notice to PERS employees.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


CERTIFYING OFFICER LETTER – February 29, 2016

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Jacquelyn Bussanich, Board Secretary, Public Employees' Retirement System

SUBJECT: State Representative Elected to the Public Employees' Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees. The PERS Board of Trustees requests that the attached notice be prominently posted in your workplace as official notice to PERS employees.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

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E-MAIL MESSAGE — February 1, 2016

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: RETIREMENT SEMINARS AND WEBINARS FOR EMPLOYEES

Please make this information available to your employees.

Do you have employees who are looking for information about retirement? 

The Division of Pensions and Benefits has scheduled upcoming Retirement Seminar dates for members of the Public Employees’ Retirement System (PERS), Teachers’ Pension and Annuity Fund (TPAF), or Police and Firemen’s Retirement System (PFRS).  Both in-person Seminars and live online webinars are available.

In-person Seminars are available at locations across the state – see the attached list for seminar dates and locations.  Live Webinars cover all of the same information as our seminars but can be attended without travel from your own computer.  

Designed for employees who are planning for retirement, retirement seminars and webinars provide a step-by-step look at the retirement process. We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS. Retirement eligibility, purchase, loan repayment provisions and the taxability of pension are explained along with a brief discussion of State Health Benefits Program and School Employees’ Health Benefits Program coverage in retirement. Seminars conclude with a question and answer period; Webinar attendees are able to submit questions for individualized answers.

The attached file provides details on Seminar dates, times, and locations, in addition to important suggestions for attendees. The file is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm

ADDITIONAL TRAINING DATES

Please check our Web site regularly for newly added seminar/webinar dates and/or locations.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Workshop Registration page at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

Attachment: webinar-seminar-2016.pdf

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CERTIFYING OFFICER LETTER – January 19, 2016

TO: Certifying Officers, State Colleges and Universities; Local Employers participating in the State Health Benefits Program (SHBP) or School Employees' Health Benefits Program (SEHBP)

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: Employer Responsibility: Affordable Care Act

The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits regarding the employer shared responsibility provisions under the Affordable Care Act (ACA).

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees. 

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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