New Jersey Department of Education

NJPEPL Process Training Modules

NJPEPL Process Module 4: Step Three

Annual Summary Conference

Agenda - Step Three: Annual Summary Conference

The Annual Summary Conference rounds out the evaluation cycle and is the third step of the NJPEPL process.

[Guidance for Other Administrators will conclude]

Observations and Post-observation Conferences

The annual summary conference provides an opportunity for a formal review of the principal’s successes and areas of growth and establishes a foundation for the next evaluation cycle.

Annual Summary Conference

In Advance

The superintendent must hold an annual summary conference with the principal prior to filing the final performance report and by June 30 of the evaluation year.

In preparation for this conference the superintendent may provide the principal with an observation report from the final observation window, if the conference will include the final post-observation conference. The principal should submit their completed administrator goals and PDP and the superintendent prepares a preliminary annual performance review with a summative rating, if applicable.

In many cases, a summative rating cannot be calculated in time for the annual conference because all evaluation components, including those based on student achievement may not be available. However, all available component scores should be shared at the time of the conference.

[Text on Screen] An annual summary conference must be held prior to the filing of the final performance report and by June 30.
In Advance

1. Superintendent provides the principal with an observation report from the final observation window
2. Principal submits completed Administrator Goals and PDP to the superintendent
3. Superintendent prepares a preliminary annual performance report with summative rating, if applicable*

*A summative rating can only be calculated if all components of the principal’s evaluation are available, including those based on student achievement.

During

The annual summary conference itself can be broken down into several activities. The underlying goal of these activities is to reflect on the successes and challenges of the year and begin planning for the next year.

1. Discuss evidence gathered regarding practice and provide a final observation score
2. Discuss attainment of administrator goals and related scores
3. Discuss the SGO average score, provide a summative score, if available, and review the preliminary annual performance report
4. Discuss progress on (the principal’s) PDP
5. Discuss strengths and potential areas for growth and development

Activity: Annual Summary Conference

Here is the last of three videos that represent the three components of the New Jersey Principal Evaluation for Professional Learning Process. This abridged simulation shows the annual summary conference.

Please access this video using the link in the resource section below. Prior to viewing the video, pause this presentation.

While watching the video, take note of the activities and protocols of the conference and be prepared to discuss the ways in which the conference meets the criteria of the NJPEPL Process and those in which it might be improved.

After watching the video, discuss your findings with a partner and then discuss with the whole group.

Use the handout provided in the supplemental materials to help complete this activity.

[Text on Screen]

1. Watch an annual summary conference between a superintendent and principal (5 minutes)
1. Take note of the activities and protocols used in the conference
2. Be prepared to discuss the ways in which the conference meets the recommendations established by the NJPEPL Process and ways in which it might be improved
2. Discuss your findings with a partner (5 minutes)
3. Discuss your findings with the whole group (10 minutes)

Use the handout provided in the supplemental materials to help complete this activity.

Conference Example Thoughts and Considerations

The previous video provides a brief window into a more detailed and lengthy conversation. In this brief snippet, the superintendent and principal’s conversation covered many areas that should be discussed in the annual summary conference.  Strengths seen were a discussion of next year and developing a multi year goal, discussion of SGO and administrator goal results and a summary of the principal’s strengths.
A complete conference would include a discussion of component scores and a summative score, if available. It would also include more thorough discussion of progress on the principal’s PDP.

[Text on Screen]

Conference Strengths:

1. Discussion of next year and a multi year goal
2. Discussion of SGO and principal goal results
3. Summary of principal’s strengths

Conference Suggestions:

1. Discuss component scores and the summative score, if available
2. Discuss progress on the PDP more thoroughly