June 17, 2005
In accordance with N.J.A.C. 6A:23-4.4(j), Private Schools for Students with Disabilities shall use the job titles that are in use in the public schools in accordance with N.J.A.C. 6A:9 and the list published each year by the Commissioner, or those approved in accordance with N.J.A.C. 6A:9-5.5. In accordance with N.J.A.C. 6A:23-4.2(r), a list of the recognized job titles pursuant to N.J.A.C. 6A:9 that require certification, and N.J.A.C. 6A:23-4.1 that require a bachelors degree, shall be published by the Commissioner. Private schools for the disabled shall only hire staff or consultants in job titles that require certification or a bachelors degree if such titles are included on this list, or if such titles are unrecognized job titles for instruction that are approved in accordance with N.J.A.C. 6A:9-5.5.
Attached is a listing of the recognized job titles for Private Schools for Students with Disabilities. Private schools should use the titles from the attached listing but may apply for approval of an unrecognized title through the county superintendents office in the county the private school is located. Historically, county superintendents have approved few new unrecognized job titles since most proposed job descriptions either fall under an existing job title or the job description doesnt require certification.
In accordance with N.J.A.C. 6A:23-4.4(c), an approved private school for the disabled shall execute an employment contract annually with each school employee whose position requires a certificate, license or a bachelors degree. An employees contract may only reflect a recognized position title from the attached list or an unrecognized position title approved by the county superintendent in accordance with N.J.A.C. 6A:9-5.5. In addition, the position title listed on an employees employment contract must be the same position title reflected on the 2005-2006 Fiscal and Program Information filed by the school and reported on the schools 2005-2006 audited financial statements.
The county superintendent reviews proposed job titles and job descriptions to determine the following: if the proposed job description requires certification and if a similar job title currently exists. If the proposed job description does not require certification, the request for approval of a new job title will be denied on the basis that it doesnt require certification. If the proposed job description may be fulfilled under an existing job title, the county superintendent will recommend that the school use the existing job title. If the proposed job description requires certification and cannot be performed under an existing job title, the county superintendent will make a determination of the appropriate certification and title for the position.
Additionally, the county superintendent annually reviews all previously approved unrecognized position titles, and determines whether such titles shall be continued for the next school year. The private school for the disabled must annually reapply for such approval. In accordance with N.J.A.C. 6A:23-4.5(a) 57, the costs of salaries and fringe benefits of unrecognized position titles which are not properly approved in accordance with N.J.A.C. 6A:9-5.5 are considered non-allowable costs. Retroactive approvals of unrecognized job titles will not be granted.
Please forward this information to the appropriate personnel in the schools administrative offices including the school business manager.
If you have any questions, please contact Jim Verner at (609) 984-4229 or Elise Sadler-Williams at (609) 777-4483.
RR:JV/2005-2006 recognized job titles memo.doc